SENIOR MANAGER, CONTRACT ADMINISTRATION

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Manages contract administration and compliance activities related to solicitations and procurements while developing staff to contribute toward delivery of safe and responsible public transportation solutions for contracts, supplies, and equipment.

Examples of Duties

• Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations

• Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements

• Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments

• Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures

• Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process

• Reviews and recommends approval for awarding contracts

• Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans

• Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy

• Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses

• Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations

• Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met

• Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors

• Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees

• Supervises, trains, and motivates assigned staff

• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  
  May be required to perform other related job duties
  

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred

Experience

• Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred

• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Essential Knowledge

Knowledge of(defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of contract administration for public agencies
• Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes
• Bid/Proposal and contract analysis and preparation techniques
• Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques
• Program and budget development and implementation, including goal setting techniques
• Modern management theory
• Knowledge of cost and price analysis

Skill in(defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Understanding and analyzing complex procurements
• Overseeing the work of a contract administration unit
• Interviewing and evaluating contract proposal respondents
• Performing detailed cost analysis and price analysis
• Mediating and negotiating
• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
• Communicating effectively both orally and writing
• Interacting professionally with various levels of internal employees, outside representatives, and supplies and vendors
• Exercising sound judgment and creativity in making decisions
• Providing leadership in directing and supervising assigned staff

Ability to(defined as a present competence to perform an observable behavior or produce an observable result)

• Use and implement historical and predictive data/tools to change and improve current business processes and operations
• Prepare comprehensive specifications, contracts, reports and correspondence
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
• Develop strategies and achieve goals
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Compile, analyze, and interpret complex data
• Plan financial and staffing needs
• Supervise, train, and motivate assigned staff
• Read, write, speak, and understand English
  Special ConditionsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
  

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(KM)

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

Closing Date/Time: 1/21/2025 5:00 PM Pacific

• 

• Los Angeles County Metropolitan Transportation Authority - LA Metro

Show more