CUSTODY RECORDS CLERK I, SHERIFF

Position/Program Information

FIRST DAY OF FILING:

JANUARY 8, 2025 at 8:00 A.M. (PT)

THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

EXAM NUMBER:

J2217Z

TYPE OF RECRUITMENT:

OPEN COMPETITIVE JOB OPPORTUNITY

REASONS TO JOIN OUR TEAM:

Check Out Our Outstanding Benefits!

Los Angeles County offers one of the strongest public-sector benefits packages in the nation.

• Flexible Benefit Plans - The County provides each employee with a monthly “benefit allowance” they can use to pay for benefits, allowing employees to choose among a variety of pre-tax and after-tax benefits that include Medical and Dental coverage, Group life insurance, Accidental Death and Dismemberment Insurance, Health care spending accounts, Long-term disability health insurance, Subsidized Dependent Care Spending Accounts.
• Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a county matching contribution up to 4% of employee’s salary.
• Generous Maternity and Family Leave Benefits
• Thirteen (13) paid holidays per year.

For more details on employee benefits, please visit https://hr.lacounty.gov/benefits/

DEFINITION

Receives instruction and training, and gains experience in the performance of the full range of specialized clerical functions within the Custody Services Division of the Sheriff's Department.

CLASSIFICATION STANDARDS

Positions allocable to this paired, entry-level Custody Records clerical class receive close administrative and technical supervision from a Supervising Custody Records Clerk, Sheriff. Positions are located in the Inmate Reception Center. Incumbents receive instruction, training, and gain the necessary experience assisting higher-level clerical staff in the processing of a variety of legal documents pertaining to inmates confined in a correctional institution to qualify for promotion to the journey-level class of Custody Records Clerk II, Sheriff. Incumbents are required to work shift hours, including nights, weekends and holidays. Commensurate with the concept of paired classes, incumbents in the Custody Records Clerk I, Sheriff classification is expected to gain the appropriate experience, based on instruction and training, to promote to the journey-level Custody Records Clerk II, Sheriff following the one-year training period.

Essential Job Functions

Processes a variety of law enforcement reports by going to the computer; logging into the software; researching information; determining which reports to print; ensuring the Justice Data interface Controller System (JDIC) is formatted properly; etc. to comply with a request/order and to distribute to different units.

Types and files a variety of documents including commitments, court releases, remand and legal removal orders, teletypes, and transmittals by matching documents to the appropriate identifiers; inputting the appropriate court information; distributing reports to appropriate units; etc. to comply with a request/order in accordance with departmental policies and procedures.

I ndexes and/or scans reports into appropriate computerized law enforcement data systems by retrieving information; logging into the software; scanning documents; sorting retrieved requests by fax/email/mail; etc. to comply with a request/order in accordance with departmental policies and procedures.

Checks computer entries, documents, etc. by logging into appropriate software; matching documents to the appropriate identifiers; proof reading documents; etc. in order to ensure completeness, accuracy, and compliance with policy and legal requirements .

Enters and retrieves confidential law enforcement information by logging into appropriate software; matching documents to the appropriate identifiers; accessing information from different systems; inputting information into different systems; etc. to comply with a request/order in accordance with departmental policies and procedures.

Researches and compiles information on persons or property named in reports such as arrest and driver's records, wants or outstanding warrants, stolen or recovered property, etc., by logging into appropriate software; acquiring credentials and matching to the appropriate identifiers in different systems; etc. to comply with a request/order in accordance with departmental policies and procedures.

Maintains confidential criminal records and files by locking computer and/or logging off computer after use; securing file cabinets; sharing information only with authorized personnel; etc. to comply with departmental policies and procedures.

Screens and routes telephone calls by answering calls; identifying oneself; carefully listening to the caller; etc. to transfer the caller to the appropriate unit/location.

Furnishes information to the public and authorized law enforcement personnel over the telephone; at a counter; etc. by verifying requestor credentials; gathering information; answering questions; reviewing information; etc. to direct the public/law enforcement personnel to the appropriate unit/location in accordance with established departmental policies and procedures regarding release of confidential and non-confidential information.

Requirements

MINIMUM REQUIREMENTS

OPTION A:

One year of specialized office clerical experience assisting higher-level clerical staff in the processing of a variety of legal documents in the Custody Division of the Sheriff's Department.

OPTION B:

Two years of specialized clerical experience at the level of County of Los Angeles class of Intermediate Typist-Clerk *.

TYPEWRITING SKILL

Ability to type at the rate of 30 net words per minute.

LICENSE

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

PHYSICAL CLASS

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION

*For a full description of the class specification of Los Angeles County's class Intermediate Typist-Clerk (Item #2214) , please click on the hyperlink on the title under Minimum Requirements OR go to the Department of Human Resources website at http://hr.lacounty.gov/ and type in the job title or item number under "FIND JOB DESCRIPTIONS" search box.

SUPPLEMENTAL QUESTIONNAIRE

As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait three (3) months from the date of the disqualification in order to reapply.

Additional Information

EXAMINATION CONTENT
The examination will consist of two (2) parts:

PART I
Multiple choice and/or simulation assessment(s), weighted 100%, assessing:

• Deductive Reasoning
• Customer Focus
• Learning Potential
• Responsibility

TRANSFER OF TEST COMPONENTS

• Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON PART I IN ORDER TO PROCEED TO PART II.

PART II
A qualifying online typing assessment of 30 net words per minute will be required for candidates who have NOT held atyping position in the service of the County of Los Angeles. Applicants do not need to appear at a Los Angeles County Sheriff's Department exam facility to participate in this assessment. Applicants may complete the online assessment on a personal device during a specified examination period.

Applicants who do not pass their online typing assessment will not be allowed an additional opportunity. Applicants who fail to complete the online typing assessment will be automatically disqualified from participation in this examination.

The following candidates are NOT required to take the County typing performance test:

• Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the County of Los Angeles.
• Those candidates who have taken and passed a Los Angeles County typing performance test at the required words per minute administered by a County Department. Applicants must attach a copy of their typing certificate to their application at the time of filing or within seven (7) calendar days from the date of application filing. Please submit documentation to SheriffExamsUnit@lasd.org and indicate your name, the exam title and the exam number.

THE MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS AND PERFORMANCE TYPING TEST ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

APPLICANTS MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

TESTING ACCOMMODATION
If you require an accommodation to fairly compete in any part of the assessment process, you will be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Please note, you will be provided with an initial deadline to submit documentation. Failure to submit the required documentation by the deadline will delay your participation in the examination process and consideration for initial placement on the eligible register.

TEST PREPARATION
Study guides and other test preparation resources are available to help candidates prepare for employment tests. While these guides will help you prepare for the test, we advise you to review all related materials that you deem necessary.

• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests .

Please note that these resources are intended to provide general information about the types of tests and assessments used by the County of Los Angeles. These resources do not contain details of the exam nor the specific questions you will be asked to answer during the test administration. The exam content section describes the areas assessed by the test and you are invited to study and review whatever material you believe will help you to prepare.

VETERANS CREDIT
If you served in the miliary and were honorably discharged, you may qualify for Veteran’s Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review.

ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

SPECIAL INFORMATION

SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation.

ZERO TOLERANCE POLICY IF HIRED
The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following:

• use of narcotics, controlled substances, and/or prescription drugs without a prescription.

Any employee found in violation of this policy will be subject to discharge.

VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Custody Services Division, Inmate Reception Center.

AVAILABLE SHIFT Any

APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.

WORK CONDITIONS
The Los Angeles County Sheriff's Department (LASD) operates seven (7) days a week, 24-hours a day, and has locations throughout the greater Los Angeles County. Appointees MUST be willing to:

• work in person (there are no remote work opportunities available for this position).
• work in 24 hour/7 day a week operating Custody Facility.
• work the day shift (6:00 a.m. to 2:30 p.m.).
• work the afternoon shift (2:00 p.m. to 10:30 p.m.).
• work the early morning shift (10:00 p.m. to 6:30 a.m.).
• work holidays and weekends.
• work at the Inmate Reception Center located at Twin Towers Correctional Facility.
• work in a secure office environment in proximity with law enforcement personnel.
• work in a Custody Facility where inmates are present.

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION.

All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application.

Apply online by clicking on the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically before 5:00 P.M., PT , on the last day of filing.

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline as you may be required to verify your email address. This only needs to be done once per email address, as if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

IMPORTANT NOTES:

• Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.

• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
• Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

CORRESPONDENCES AND UPDATES WILL BE SENT VIA E-MAIL

• All notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add svyiu@lasd.org , yrodriguez@hr.lacounty.gov, info@governmentjobs.com, talentcentral@shl.com, and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of most emails sent, for your records.

NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 or email any outstanding required documents to SheriffExamsUnit@lasd.org at the time of filing, or within seven (7) calendar days from the date of application filing. Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD :
All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password May erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Teletype Phone: (213) 626-0251
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org

For detailed information, please click here

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• Los Angeles County

• (800) 970-5478

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