PROJECT DELIVERY MANAGER (SECTION MANAGER, FACILITIES OPERATIONS, ISD)

Position/Program Information

Exam Number

W6661O

REBULLETIN INFORMATION: This announcement is a reposting to reopen the filing period, update position, requirements, eligibility, how to apply, and additional information, and update the supplemental questionnaire.

When to submit your application: The application filing period will begin on January 10, 2025, at 8:00 a.m. (PT). We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

Type of Recruitment: Open Competitive Job Opportunity

No withhold or out-of-class experience will be accepted.

Check Out Our Outstanding Benefits!

• Los Angeles County offers one of the strongest public-sector benefits packages in the nation.
• Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary.
• Robust Retirement Packages - Contributory-defined benefit plan; optional tax deferred income plans that may include a County matching contribution up to 4% of employee's salary.
• Generous Maternity and Family Leave Benefits.
• Flexible Schedules (Telework - where appropriate).
• Rideshare, Parking, and Transit Benefits.
• 13 paid holidays per year.
  

Click here to see a list of employee benefits.

Who We Are

The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885 million and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice.

The Opportunity
We are pursuing qualified candidates to fill a Project Delivery Manager (Section Manager, Facilities Operations, ISD) position in the Program and Project Management Division. The Position will manage a section by planning and directing the work activities of staff (i.e., supervisors, managers, and Clerical); coordinating activities of the section with other Internal Services Department divisions and sections, County departments, and public and private agencies, implementing policies and procedures as required by federal and state regulations, codes, standards (such as Public Contract Code of California, California Building Code, Title 24, etc.); and assessing the overall effectiveness of the section operations in order to provide for the efficient, lawful, and timely accomplishment of the section mandates, strategic goals, and objectives.

Essential Job Functions

ESSENTIAL JOB FUNCTIONS:

Position Responsibilities

Manages a section within the Program and Project Management Division by planning and directing the work activities of staff (i.e., supervisors, managers, and Clerical); coordinating activities of the section with other Internal Services Department divisions and sections, County departments, and public and private agencies, implementing policies and procedures as required by federal and state regulations, codes, standards (such as Public Contract Code of California, California Building Code, Title 24, etc.); and assessing the overall effectiveness of the section operations in order to provide for the efficient, lawful, and timely accomplishment of the section mandates, strategic goals, and objectives.

Manages supervisors and project managers by performing a full range of supervisory tasks, which include reviewing and evaluating work of subordinate staff; promoting individual growth and development; and by following the department's disciplinary policies, guidelines, and procedures; etc. in order to ensure staff receive the support and direction needed to effectively perform their duties.

Develops procedures and processes by reviewing and analyzing federal and state regulations, codes, standards; benchmarks internal operations against the best practices of other agencies and organizations, gathers and analyzes department data, preparing and presents recommended changes in operations and policies, orally or in written format using construction management software (e.g., eGordian, MS Project, PMWeb, etc.) and computer software (e.g., Microsoft Word, Excel, PowerPoint, Adobe Suite, etc.) to ensure the section performs effectively and is in compliance with laws and regulations.

Directs the implementation of the County's and department's Facilities Operations strategic goals by benchmarking internal operations against the best practices of other agencies and organizations, gathering and analyzing department data, reviewing and recommending alternatives, ensuring strategies are aligned with department management and the Board of Supervisors, and assisting with the implementation of policies in order to ensure that strategic goals are being met in an organized, efficient and cost effective way.

Assists in the preparation of the section's budget by participating in the budgeting process, reviewing past section expenditures, anticipating section's budget needs, gathering, compiling, and analyzing information about current budget, and recommending changes in order to ensure sufficient resources are requested to perform the mission of the division.

Prepares reports, special correspondence, and studies by gathering and analyzing data, documenting findings and recommendations, and presenting them in writing or orally, for either technical or non-technical audiences in order to provide division management with updates regarding the performance and operations of the section.

Conducts performance audits of section operations by reviewing program requirements and procedures, gathering and analyzing performance measurement data, identifying potential issues, and recommending remedial measures, where appropriate, in order to ensure the section is effectively performing their functions.

Acts on the behalf of a Division Manager as directed.

Oversees the implementation of the division's annual and multi-year projects by managing project timelines, budget and cost; by ensuring the payment invoicing is aligned with project delivery milestones; by conducting quality assurance on delivery expectations, including collaboration with the Design Review function, and perform commissioning, punch-list and other quality assurance functions, and by coordinating with the Department of Public Works on project permitting, inspections and close-out of projects in order to ensure verification of project completion and compliance with the law.

Establishes project schedulesto manage the project lifecycle from beginning to end. Engages the Section Manager Assessment and Section Manager Planning as needed to establish project timelines for project scope development, architect/engineering work, JOC (or other) contract scope development, project delivery, and through project close.

Coordinates with Customer Departments to communicate project scope and timelines, and work with customer departments on specific project implementation plans to mitigate operational impacts from maintenance improvement projects. As necessary, assists customer departments with on-site relocation, temporary swing space, traffic impact mitigation and other operational considerations. Provides customer update reporting on project and operational impact issue resolution on a regular basis from planning through project close.

Ensures project controls are managed effectively to keep projects on track by making project adjustments as necessary, tracking progress and performance data for cost, quality and timelines. Validates project deliverables to progress payment schedules, and manages payment and contract close during project close-out. Works with Program Controls Section for end-of-project budget reporting.

Monitors workplace safety for contractors, building occupants, and visitors during project implementation by monitoring safety requirements for the working space, job tasks, environmental testing and reporting, to ensure the workspace and workplace is free from safety risks.

Leads project close-out, punch-list and commissioningprocesses to ensure project delivery is delivered as intended and designed, resolve outstanding delivery issues relative to the technical delivery of the project, and address any customer issues to the point of gaining customer acceptance of work completion.

Assists in the management of contractsby working with contractor to provide design and engineering in the development of project scopes of work, collaborating with the Facility Assessment section to ensure the design and engineering meets the replacement and/or repair needs of the project, reviewing Job Order Contractor bids to ensure alignment with project plans and cost estimates to ensure product deliverables is in accordance with approved requirements.

Requirements

TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties, and PROVIDE documentation for specified courses related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire.

Requirements to Qualify

Two years' experience providing construction, renovation or deferred maintenance project management services* at the level of a Principal Facilities Project Manager** specifically in the area of Project Delivery.***

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative means of transportation in the performance of essential duties.

PHYSICAL CLASS:
2 - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
*Construction, renovation or deferred maintenance project management services is defined as encompassing at least $5 million dollars in expenditures, simultaneously managing multiple teams of ten or more projects and at least twelve supervisors/managers.

**Experience at the level of Principal Facilities Project Manager is defined as managing highly complex projects and associated processes, and typically supervises a team of Facilities/Senior Facilities Project Managers. Typically a direct report to a Division Manager level (or equivalent) position.

- A highly complex project is defined as a major energy or construction project encompassing over $5 million dollars in expenditures, or multi-discipline construction involving at least four separate crafts, or simultaneously managing ten or more small construction projects involving four or more separate crafts.

***Project Delivery consists of managing projects utilizing the following primary delivery methods: Job Order Contracting, Design Bid Build, Master Service Agreements, etc.

Desirable Qualifications:
Additional credit will be given to applicants who possess the desirable qualifications in excess of the Selection Requirements.

• Bachelor's degree or higher from an accredited**** college or university in Engineering, Architecture, Contruction Management, or other closely related field.
• Demonstrated experience working on multiple facility renovation or deferred maintenance projects at a given time.
• Demonstrated experience managing multiple teams working on facility renovation or deferred maintenance.
• Demonstrated experience working with a large project budget for facility renovation or deferred maintenance projects of at least $5 million dollars in expenditures.
• Demonstrated experience working for a public agency.
• Demonstrated experience using construction management software such as eBuilder, Procore, Job Order Contracting software, etc.

If you possess any of the Desirable Qualifications listed above, all candidates must provide sufficient details regarding the scope and length of work including specific assignments and employers where such experience or training was obtained, on the County of Los Angeles supplemental questionnaire.

****Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies which are accepted by the Department of Human Resources (OHR). Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc (AICE).

In order to receive credit for the required coursework, certification, and/or license, you must include a legible copy of the official transcripts, or official letter from the accredited institution which shows the area of specialization, and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the date of filing application (if applicable). Please submit documentation to IRadillo@isd.lacounty.gov and indicate your name, the exam name, and the exam number.

We do not accept password-protected documents. Ensure documents are unlocked before attaching them to your application or sending them to the exam analyst.

Additional Information

Our Assessment Process:
First meet our requirements above. After that, our process includes a two-part assessment.

Part I - An evaluation of Training & Experience based on application information and desirable qualifications weighted at 35%.

Part II - A Structured Interview weighted at 65% covering Professional/Technical Expertise and Knowledge of Facility Construction Management Software, Building Planning, Facility Construction Project Management, Building Codes & Inspections, Commissioning, Contract Management, Administration and Management, Financial Management, Oral Communication Skill, Quality Assurance, and Auditing.

Applicants must meet the Requirements and achieve a passing score of 70% or higher on each weighted part of the examination in order to be added onto the register of eligible candidates.

Note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add IRadillo@isd.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE REGISTER DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.

Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.

No person may compete for this examination more than once every twelve (12) months.

Shift: 5/40 work schedule. Appointees may be required to work nights, weekends, holidays, and overtime.

How to apply:
Applications must be filed online only. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty .

Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RECISSION OF APPOINTMENT. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add IRadillo@isd.lacounty.gov, noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questionnaire (if any) completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If you application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specifications and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.
Fair Chance Initiative:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Anti-Racism, Diversity, and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Have questions about anything listed above?

Contact us.

Exam Number: W6661O

Department Contact Name: Irma Radillo

Department Contact Phone: (323) 305-9153

Department Contact Email: IRadillo @isd.lacounty.gov
California Relay Services phone: (800) 735-2922
ADA Coordinator Phone: (323) 267-3432
Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077]

For detailed information, please click here

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• Los Angeles County

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