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Job Description
CAREER DESCRIPTION
OFFICE SUPERVISOR C/D
(LAW ENFORCEMENT SUPPORT)
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
THIS RECRUITMENT IS OPEN TO THE PUBLIC
This recruitment is open to the public and will establish an open eligible list. The list established will be used to fill current and future Office Supervisor C/D positions with the Probation Department. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY
This recruitment is open to the public for a minimum of five (5) days, and applications will be accepted from Thursday, January 9th through Friday, January 24th, 2025 at 11:59pm (PDT).
PROBATION DEPARTMENT
The Orange County Probation Department assists the criminal justice system in Orange County, California by making a safer Orange County through positive change. Under the direction of the Chief Probation Officer, a dynamic executive team with an organizational structure comprised of three bureaus - Adult Operations, Juvenile Operations, and Administrative Services - serves the community using efficient and research supported corrections practices to reduce crime, assist the Courts in managing offenders, promoting lawful and productive lifestyles and assisting victims.
THE OPPORTUNITY
Office Supervisor C: $25.45 - $34.13/hourly
Office Supervisor D: $26.97 - $36.03/hourly
The Office Supervisor C/D will act as a first level supervisor over staff and functions ranging from supervising 10-15 or more positions or supervising fewer positions where 2-5 or more are at levels equivalent to or higher than the Information Processing Specialist. Job duties may include, but are not limited to, the following:
- Maintaining employee drop files
- Verifying timecards bi-weekly of all staff supervised
- Using Microsoft Word, Excel, Outlook proficiently, and navigating a variety of software systems depending on the assignment
- Collaborating with Senior Office Supervisors and Office Managers to keep them apprised of unit's status and updates as needed
- Interacting with a variety of stakeholders depending on the assignment
DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will have at least three (3) years of general office experience which includes at least one (1) year of supervisory experience. It is highly desirable (but not required) to have experience working for a law enforcement agency.
In addition, the ideal candidate will demonstrate job knowledge and related experience in the following competencies:
TECHNICAL EXPERTISE- Knowledge of general office procedures and equipment
- Knowledge of basic principles of mathematics including adding, subtracting, multiplying, and dividing whole numbers, fractions, and percentages
- Knowledge of basic and specialized spelling and grammar
- Ability to plan, organize, and prioritize work and work of others
- Ability to generate enthusiasm and motivate others to act in support of a program's objectives
- Ability to establish and maintain effective interpersonal relationships
- Ability to communicate clearly, concisely, and effectively in English orally and in writing
- Ability to respond to public inquiries and complaints concerning technical issues
- Ability to prepare and orally present information to various groups
- Ability to review, evaluate, and summarize in writing the evaluation of such data in terms of trends or general indications of possible problem areas
- Ability to listen attentively and understand communication by subordinate and supervisory/managerial staff, the public, and technical staff
- Knowledge of techniques for gathering, compiling, analyzing and presenting information
- Ability to analyze problems in context of available information and program constraints
MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications for the Office Supervisor C/D classification as well as the physical, mental, and environmental conditions.
SPECIAL QUALIFICATIONS
The Probation Department requires that all candidates undergo an extensive background investigation process, to the satisfaction of the Department. Candidates must successfully clear prior to the start of their employment. All employment offers are contingent upon successful completion of the background investigation.
RECRUITMENT PROCESS
Application Screening (Refer/Non-Refer)
Human Resource Services (HRS) will screen all applications and supplemental responses to identify candidates with qualities that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Resumes will not be accepted and/or screened in lieu of applications during the application screening step, therefore, you will need to demonstrate your qualifications on your application.
Written Examination | Technical Skills Assessment (Weighted 100%)
Candidates who meet the minimum qualifications will be invited to participate in a multiple-choice exam consisting of the essential job-related functions. Only the most successful candidates will be placed on the eligible list.
Based on the department's needs, the selection procedures listed above may be modified. All applicants will be notified of any changes in the selection procedure.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. (Download PDF reader)
ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related requirements.
The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows:- Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, w ill be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason)
- In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status.
Email Notification
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .
Frequently Asked Questions
Click here for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, please contact Lauren Taliaferro at (714) 645-7048 or lauren.taliaferro@prob.ocgov.com .
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information
Click here for information about benefits offered to County of Orange employees.
Closing Date/Time: 1/24/2025 11:59 PM Pacific -
ABOUT THE COMPANY
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County of Orange
Show moreDiscover a Fulfilling Career at the County of Orange
With a population of over 3 million residents and 34 cities, Orange County is a thriving community known for its beautiful beaches, diverse culture, and strong economy. As the third-largest employer in the county, the County of Orange offers over 18,000 employees the opportunity to make a difference in their community and build a fulfilling career in public service.
As a County of Orange employee, you will have the chance to work in a variety of departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us.
As a top employer in the region, the County of Orange is committed to providing our employees with excellent benefits, including a competitive salary, flexible work schedules, and outstanding healthcare coverage. We also offer opportunities for career development and training, ensuring that our employees have the skills and knowledge they need to succeed.
Whether you're just starting your career or looking for a new challenge, the County of Orange is a great place to work. With a supportive and collaborative work environment, a commitment to excellence, and opportunities for growth and advancement, we invite you to join our team and make a difference in your community.
Community Impact:
Working for the County of Orange means you will have the opportunity to make a meaningful impact in your community. Whether you're providing critical services to residents, protecting the environment, or maintaining public safety, your work will make a difference in the lives of those around you.
Employee Wellness:
At the County of Orange, we prioritize our employees' well-being. We offer telecommuting options, generous health benefits, and wellness programs to promote work-life balance. We believe that by taking care of our employee’s health and well-being, we can help them excel in their careers while still enjoying their personal lives and taking care of their families.
Innovation:
The County of Orange is committed to embracing new technologies and innovative approaches to service delivery. We encourage our employees to think creatively and find ways to improve our processes and systems. If you're someone who loves to problem-solve and think outside the box, you'll find a supportive and dynamic environment here.
Collaboration:
Collaboration is key to our success at the County of Orange. We value teamwork, communication, and mutual support, and we work together across departments and functions to achieve our goals. If you're someone who enjoys collaborating with others and building strong relationships, you'll find a welcoming and inclusive community here.
Equality:
At the County of Orange, we are committed to creating a diverse and inclusive workplace where all employees feel valued and respected. Our Equity Policy reflects this commitment and guides our efforts to promote equity, diversity, and inclusion in everything we do.
Career Advancement:
The County of Orange is dedicated to helping our employees grow and advance in their careers. We offer a variety of training and development opportunities to help our employees reach their full potential. If you're looking for a place to build a long and fulfilling career, the County of Orange is an excellent choice.
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