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Job Description
Job Summary
The Senior Buyer for the City of Grand Prairie plays a pivotal role in securing goods and services through competitive bidding while ensuring compliance with state and federal laws. This position involves developing detailed specifications, managing multi-year contracts, conducting bid solicitations, reviewing requisitions, and overseeing basic and advanced contract administration. By fostering strong vendor relationships, resolving contract issues, and contributing to bid committees, the Senior Buyer ensures cost-effective and efficient procurement processes that support the city's operational excellence.
Essential Job Functions- Solicit bids (formal) by creating specifications and bid packets for departments, posting legal advertisements (when required), posting the solicitation on the City's current bid platform and e-mailing prospective bidders on the Texas CMBL and HUB vendors, answering vendor questions or routing to the appropriate department, receiving and opening bids at the indicated time, creating bid tabulations / score cards, reviewing bid submissions for the requirements of the specifications and correctness of the bid, providing recommendation to departments on bid award, notifying vendors of award recommendation, and assisting in the development of council communications for awards.
- Performs basic contract administration for departments annual price agreements by creating initial contract documents through provided templates and developing ad hoc contracts as required, gathering required signatures for contract execution, inputting pricing and basic contract information into the City's financial system, reviewing assigned price agreements for spend and necessity in conjunction with applicable Department and ensuring any necessary change orders or extensions are processed. Answering questions for the user department(s) in regards to assigned price agreements, works with Department and vendor to resolve any grievances, justify price changes / contract modifications.
- Communicates with the public, vendors and other city employees to answer questions and/or gather information regarding service, pricing, delivery, invoicing, etc. Researches end user questions about the financial system by providing guidance and conducting periodic scheduled training.
- Researches and analyzes purchasing data to identify trends and potential areas to add new price agreements.
- Administrates encumbrances for capital improvement projects and other contracts for departments; Establishing encumbrances to appropriate the funds to a specific vendor; overseeing communications between departments so that funding is encumbered in correct amounts; responsible for assisting heavily in year-end close.
- Performs special projects/assignments as assigned by the Purchasing Manager that are within the scope of public procurement.
Minimum Qualifications- Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
- At least three years of related experience.
- Valid Texas Class C Driver's License
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide. Summary of Benefits
Closing Date/Time: 1/31/2025 5:00 PM Central -
Special Instructions
1/31/2025 5:00 PM Central -
ABOUT THE COMPANY
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City of Grand Prairie
Show moreWelcome to the City of Grand Prairie! We Live Life Grand here – about 200,640 residents call Grand Prairie home, and we’re still growing. Grand Prairie is the 16th largest city in Texas and the 125th largest city in the United States, but we still have small town values. We are rated the #1 Best Place to Retire in the U.S., 2nd Happiest City in Texas, 5th Best City for First-Time Home Buyers in Texas, 7th Safest Large City in Texas, and in the Top 50 U.S. Best Place to
Raise a Family!We have attractions that draw almost 10 million visitors a year to:
- Epic Waters Indoor Water Park showcasing 80,000 square feet of year-round water fun referred to as a “cruise ship on land”
- The Summit Active Adult Center with state-of-the-art fitness training, indoor infinity edge pool with lap lanes and exercise vortex, theater, game room, sauna
- PlayGrand Adventures (10-acre, all-accessible playground) is an exciting opportunity to provide a safe and fun playground experience for all ages and abilities (open late 2019)
- Firehouse Gastro Park restaurant downtown (conversion of historic Firehouse #1)
- Lone Star Park Thoroughbred Horse Race Track
- The Theatre at Grand Prairie concert venue
- Historic Uptown Theater in downtown
- IKEA, Living Spaces and the Premium Outlet Mall
- Traders Village
- Lake Joe Pool
- Ripley’s Believe It Or Not! And Palace of Wax
- Epic Central Park, a 172-acre park with five lakes, a Grand Lawn amphitheater, trails and a water and light show
- Chicken N’ Pickle
- Bolder Adventure Park
- The Epic Arts, Fitness and Entertainment Center with $1 million in cardio and strength training equipment, indoor walking/jogging track, group fitness and more
Grand Prairie recently welcomed more than 50 new restaurants and retail stores along SH 161, and development continues at a brisk pace. The city offers a vibrant lifestyle, with the best parks in the nation, more amenities than most, affordable to affluent housing and friendly neighbors.
City employees work hard to ensure Grand Prairie is known as an organization that creates Raving Fans by delivering world-class service. Our employee family and elected officials constantly live our values, aggressively move toward our vision and are always looking for ways to make the business of running a city even better.The hard work, positive input and optimism of all our city employees all play a key role in our success. We look forward to you joining our
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