Procurement Analyst/Senior Procurement Analyst

CITY EQUITY STATEMENT
The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job-someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.

Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.

We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

The Procurement Analyst position is responsible for performing public procurement functions and supporting procurement activities across the organization. This position is responsible for the procurement of construction, supplies and professional services that are to be conducted in accordance with applicable laws, ordinances, rules and regulations.

The Senior Procurement Analyst performs highly complex purchasing duties with considerable independence and initiative, supporting project managers and City departments in their procurement needs. This position involves managing a wide range of procurement functions, demonstrating leadership, and providing recommendations on policies and procedures. While the role does not directly manage vendor performance, it assists. The Senior also provides guidance and mentorship to junior procurement staff.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).

This position supports the goals of the Finance Department, which provides quality financial services and expertise necessary to support a financially sustainable City Government.

Every employee is accountable to:

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority.
• Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback.
• Act as an ambassador by understanding and fostering the organization's mission and vision.
• Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner.
• Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior.
• Address difficult or contentious issues in a constructive manner
• Support/promote change; demonstrate flexibility, and take calculated risks when appropriate.
• Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization.
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered.
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives.
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences.

GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:

• Establish effective interpersonal relationships through honest, open communication and follow-through on commitments.
• Recognize personal strengths and weaknesses, and target areas for personal self-development.
• Demonstrate initiative in performing job tasks.
• Exhibit problem-solving skills leading to sound judgment and quality decisions.
• Achieve goals, and handle assigned workload and new assignments effectively. demonstrate an ability to work independently.
• Communicate effectively with individuals and groups using clear and concise verbal and written communications.
• Demonstrate accountability for work, and take ownership in job performance.
• Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product.

Job Specific - Every employee in this position must be able to:

• Demonstrate knowledge of the following: theory, principles, practices, and methods of both competitive and negotiated procurement, federal, state and local statutes, ordinances, resolutions, and charter relating to contracting and purchasing, basic principles and practices of municipal budgeting and contract administration, fleet procurement processes and procedures, principles and practices of municipal purchasing and cooperative procurement, federal procurement (FAR) requirements for procurements using federal grants
• Understand and apply the City of Westminster’s purchasing policies and procedures within two months of hire
• Interpret, understand, and comply with complex statutes, ordinances, regulations, standards, and laws
• Recommend and draft policies and procedures
• Possess strong presentation skills and ability to address City Council, Executive Leadership and project stakeholders
• Offer outstanding customer service with internal and external customers to include: listen well and communicate effectively, both orally and in writing, with various audiences
• Establish and maintain effective working relationships with City employees, City management, vendors, contractors, consultants, and the general public
• Work effectively in a team environment
• Continually improve knowledge and monitor the business and government environments for new laws and trends, as they relate to procurement, and to recommend adaptations to division practices to mitigate risk to the City
• Consistently exercise discretion, independent judgment and decision-making

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities, and Tasks
1. Procurement Process and Compliance

• Understand and apply City procurement policies, procedures, and legal regulations, ensuring compliance with federal, state, and municipal laws
• Independently prepare, execute, and manage competitive solicitations (IFBs, RFPs, RFQs, etc.) for a wide range of products and services; evaluate specifications and determine the best procurement methods, including use of cooperatives; review bids and proposals for compliance and assist in award recommendations
• Ensure procurement efficiencies by processing solicitations and requisitions timely, accurately, and in compliance with City policies, standards, and applicable laws
• Assist with resolving bid protests, vendor performance issues, and analyzing bidding exception requests

2. Customer Service

• Educate and collaborate with City staff on procurement policies and procedures
• Build and maintain strong relationships with internal stakeholders, as well as vendors, suppliers, contractors, and consultants to meet the City’s procurement needs
• Educate vendors, suppliers, contractors, and City employees on procurement practices and procedures
• Represent the City at local, regional, and national public purchasing organizations, promoting transparency and fostering positive external relationships

3. Strategic Improvement and Innovation

• Continuously monitor changes in procurement laws, trends, and technologies, recommending adaptations to mitigate risks and improve procurement practices
• Report on procurement activities, tracking performance indicators, and ensuring alignment with the City’s strategic goals
• Recommend and draft policies and procedures to improve procurement efficiency, accountability, and effectiveness
• Utilizes modern e-procurement, project management and AI tools to offer innovative and efficient solutions

4. Maintain regular and punctual attendance
Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.

POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

Procurement Analyst
Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required:

• High school diploma or GED; supplemented by Associate’s degree with college level coursework
• emphasis in Business Administration, Public Administration, Purchasing, Marketing or closely related field
• Valid driver’s license and safe driving record

Preferred:

• Bachelor’s degree in Business, Accounting, Finance or related field from an accredited college or university
• Three (3) years progressively responsible experience in purchasing

Senior Procurement Analyst
Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required :

• Bachelor’s degree in Business, Accounting, Finance or related field from an accredited college or university
• Four (4) years of increasingly responsible procurement experience
• Valid driver’s license and safe driving record

Preferred :

• Two (2) years of senior level purchasing experience
• Certified Procurement Professional (CPP) or Certified Professional Public Buyer (CPPB) certification

Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:

• Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
• Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
• Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
• Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting and pushing and/or pulling of up to twenty-five (25) pounds with dollies and carts

WORKING CONDITIONS
This position offers the options of both hybrid and flexible work schedules. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed.
Required Materials and Equipment
Standard office equipment and software, Microsoft Office, virtual conferencing software, spreadsheet applications, web browsers, e-mail, and online procurement and solicitation tools (BidNet).

PRE-EMPLOYMENT REQUIREMENTS

• Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
• Drug screen
• Must be legally entitled to work in the United States
• Valid driver’s license and safe driving record

The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community.

The City of Westminster offers a comprehensive benefit package including:

• Health and Dental
• Flexible Spending
• Pension/Retirement Plans
• Term Life Insurance
• Long-term Disability
• Survivor Benefits
• Wellness Program
• Leave program that provides for vacation, holidays, sick leave, major illness, on the job injury, and administrative reasons
• Career Development Program
• Tuition Reimbursement Program

For a more detailed overview of our Exempt and Administrative Officer benefit package:
Benefit Package

The City of Westminster does not participate in the Social Security system. In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.

401(a) Contribution Rates:
Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 12% of your base pay.

Employer Contribution Vesting Schedule

• Less than 3 years - 0%
• 3 to 4 years - 60%
• 4 to 5 years - 80%
• Over 5 years - 100%
• For employees age 55 and older, the employer contributions are 100% vested

The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.

Closing Date/Time: 2/3/2025 8:30 AM Mountain

• 

• City of Westminster, Colorado

• 303-658-2150

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