Administrative Support Coordinator

Job Summary

This position will provide customer service, administrative and clerical office support, as well as fiscal coordination for Procurement Services, Risk Management, and the Contract Services departments. The incumbent will manage multiple projects and administrative tasks for the area managers.

Key Responsibilities

• Processes all Time Reports for the Procurement, Contracts and Risk Services departments.
• Office Supply Program Administrator for the campus.
• Coordinate the administrative operations, process expenditure documents, updates and maintains financial records and reconciles departmental funds for the procurement, Contract Services, and Risk Management departments.

Knowledge Skills and Abilities

Proficient in computer operating systems, including Microsoft Excel, Microsoft Word, E-mail (CSULB email system). Experience with automated Financial and HR systems preferred (PeopleSoft preferred). Excellent interpersonal communication skills including the ability to coordinate projects and set-up meetings. The ability to work in an environment that entails the safekeeping of confidential information.

The ability to prepare and process a wide variety of financial documents, the ability to prepare accurate financial reconciliations, and the ability to maintain complex spreadsheets. Excellent written communication skills including the ability to prepare professional documents and proofread the work of others.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of progressively responsible administrative support experience required.
• Bachelor's Degree desired.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Procurement Services

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Rate: The hiring rate for this position is $4,069 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Jan 15 2025 Pacific Standard Time
Applications close: Jan 29 2025 Pacific Standard Time

Closing Date/Time: 2025-01-29

• 

• Cal State University (CSU) Long Beach

• 562.985.4111

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