Temporary - Inventory Control Specialist II

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
• Education may substitute for experience up to the maximum of two (2) years.

Licenses and Certifications Required:

• Valid Texas Class C Driver’s License, if required for the position
• If required for the position, legally mandated training must be completed within 1 year of employment.

Notes to Applicants
This position will support the City of Austin Public Works Department in the Financial Services Division. The person in this role will perform duties that will include: coordinating activities for workgroups access to materials, track and manage inventory, replenish inventory stock, enter purchase orders/over the counter documents, inventory audit/physical count, create inventory reports, make recommendations and assist with continuous process improvement initiatives for inventory.

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Applicant: READ THIS STATEMENT Regarding your Application:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Assessment:
This position may require a skills assessment.

Close Job Posting:

Department may close the job posting at any time after 7 days.

90 Day Provision for Additional Vacancy:

This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

PLEASE NOTE : Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology:

Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.

Pay Range
$22.22 - $24.27 per hour
Hours
Monday to Friday
9:00 a.m. - 1:00 p.m. (From 20 to 30 hours per week)
*Hours may vary depending on departmental needs and initiatives.
Job Close Date 02/03/2025 Type of Posting External Department Transportation & Public Works Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Professional Location 8900 Cameron Road, Austin, TX, 78754 Preferred Qualifications
Preferred Experience:

• Experience in inventory management including accountability procedures, reporting/audit procedures, and inventory analysis.
• Experience communicating (both written and verbally) with all levels of staff, including executives.
• Experience working in an industrial warehouse environment.
• Experience operating equipment and vehicles such as forklift, and pallet jack.
• Ability to lift up to 50 lbs.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. Operates various types of equipment including a pallet lift and/or fork lift.

Responsibilities - Supervisor and/or Leadership Exercised:
None
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to use various types of equipment, including a pallet lift and/or fork lift
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Inventory Control Specialist II position are: Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver License or, if selected for this position, do you have the ability to acquire a valid Texas Class C Driver License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* Describe your experience working with materials inventory. What types of inventories have you work with and what was your role? Please include in your answer the number of years and/or months of experience, specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on.
(Open Ended Question)
* Do you have experience operating a forklift?

• Yes
• No

* Do you have experience operating a pallet jack?

• Yes
• No

* Do you have the physical ability to routinely lift and handle warehouse materials weighing up to 50 pounds, with or without reasonable accommodations?

• Yes
• No

* All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements?

• Yes
• No

* How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc.
(Open Ended Question)


Optional & Required Documents

Required Documents Resume Optional Documents Cover Letter

• 

• City of Austin

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