Administrative Assistant

The Job

San Bernardino County is recruiting for Administrative Assistants.These positions perform a variety of secretarial duties and administrative tasks supporting one or more professional or management positions. Incumbents may compose and type correspondence, minutes from meetings, and a variety of other documents and technical materials from notes, drafts, shorthand or recorded dictation; schedule meetings and conferences; prepare materials and agendas; maintain supervisor's calendar, schedule and make travel arrangements; screen mail, email, calls and visitors and answer inquiries requiring departmental policies and procedures; and assist with various projects.

The eligible list may be used to fill any vacancies within County Departments and also with the Special Districts Department

For more detail information, refer to the Administrative Assistant job description.

The Special Districts Department is a separate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. For additional details, refer to the Non-Represented Employee Compensation Plan .

Benefits Overview

HEALTH BENEFITS

PAID TIME OFF

RETIREMENT PERKS

• Medical & Dental: Family Coverage
• Vision: Employee Coverage
• Premium subsidies to offset health costs
• Flexible Spending Account: Pre-tax account for qualified healthcare expenses

• Up to 4 weeks accruable vacation with cash-out option
• 11 days accruable sick leave
• 15 paid holidays
• Perfect Attendance Leave
• Flexible work schedules (in some departments)

• Generous pension
• Retirement reciprocity may be available!
• 457(b) Deferred Compensation
• Retirement Medical Trust (RMT)

DCAP Account - County Paid Life Insurance - AD&D Insurance - 529 Savings Plan - Short & Long-Term Disability
Wellness Program - Commuter Services - Employee Discounts - Annual Tuition Reimbursement

Click HERE for more Employee Benefits information

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Applicants must pass a background check, including fingerprinting, medical exam/drug test, and verification of employment history prior to appointment.

Travel: Travel throughout the County may be required and employees will be required to make provisions for transportation. Mileage reimbursement may be available.

Sponsorship: San Bernardino County is unable to consider candidates who require visa sponsorship at this time or in the future. Candidates must be able to present their legal right to work in the United States at the time of employment.

Minimum Requirements

Candidates must meet ONE of the following requirement options to qualify.

OPTION 1 EXPERIENCE:
Three (3) years of full-time equivalent highly responsible office clerical experience involving a wide variety of complex clerical duties, including answering telephones, interpreting policies and regulations, providing information to the public, reviewing and processing documents, word processing, and other tasks. Experience with various complex clerical tasks must be clearly demonstrated on the application and supplemental questionnaire.
TYPING SPEED: Minimum typing speed of 50 WPM.
OPTION 2 EXPERIENCE:
One (1) year of full-time equivalent secretar ial experience in support of a specified professional or administrative position(s) where duties include experience in calendaring, scheduling meetings, composing correspondence, maintaining files and records, preparing agendas, and taking and transcribing minutes. Experience with various complex clerical tasks must be clearly demonstrated on the application and supplemental questionnaire.
TYPING SPEED: Minimum typing speed of 50 WPM.

Desired Qualifications

The ideal candidate will have knowledge of modern office practices, procedures, and equipment. This includes knowledge of personal computer applications; knowledge of record-keeping techniques; and the ability to establish and maintain cooperative working relationships.

Selection Process

Examination Procedure:
There will be an online assessment of knowledge and skills in the following areas:

• Personal Effectiveness
• Reading Comprehension
• Proofreading

Important: The ability to take pre-employment tests online is a privilege. Please do not take advantage of this benefit. Applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers.

Application Procedure :
To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00PM, Friday, January 31st, 2025 .

Do not refer to a resume; it will not be reviewed in lieu of completing the application and supplemental questionnaire.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points.

Please click HERE for important Applicant Information and the County Employment Process

Clerical Unit

The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

For a summary of benefits,* please click here .

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .

*Retirement benefits subject to change.

Closing Date/Time: 1/31/2025 5:00 PM Pacific

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• San Bernardino County

• 9093878304

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