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Job Description
Description
Exciting Career Opportunity
The Real Estate Division of the Administrative Services Department is seeking a dynamic, critical thinker to serve as a Management Analyst or Senior Management Analyst. This role provides a broad range of real estate services citywide, including, but not limited to, evaluating, negotiating, and preparing agreements for the acquisition, disposition, and leasing of property for public use and improvement projects such as utility facilities, parks, museums, and community centers.
In this role, the Real Estate Analyst will collaborate with City departments to assess real estate needs and develop effective solutions. Working closely with the Real Property Manager, this position aims to optimize the use of City properties to maximize both financial and non-financial benefits. Key responsibilities include tracking the performance of the City's real estate assets, fostering strong relationships with stakeholders, and negotiating and drafting contracts. The ideal candidate will effectively manage multiple assignments, enhance the City’s real estate policies and processes, and have a solid understanding of departmental functions and priorities.
They will also possess the following attributes:- Contract and Policy Interpreter: Skilled in understanding contracts, policies, and applicable laws related to real estate, prioritizing tasks to meet deadlines.
- Effective Communicator: Strong written and verbal skills for crafting concise reports and engaging with department staff, directors, the City Manager, and elected officials.
- Critical Thinker: Demonstrates strong analytical skills and real estate expertise for effective management of related activities.
- Sound Decision Maker: Balances organizational needs with job requirements, focusing on details while maintaining strategic goals for the City.
- Collaborative and Customer-Focused: Approaches challenges creatively, influences decisions positively, diffuses conflict, and seeks compromises by considering diverse perspectives.
- Team Player: Demonstrates a positive attitude, a commitment to organizational impact, and a willingness to learn and take on new challenges.
The Department
The City of Palo Alto Administrative Services Department (ASD) provides proactive financial and analytical support to City departments and decision-makers, ensuring the optimal use of City resources. ASD is dedicated to delivering excellent customer service to decision-makers, the public, employees, and City departments. The department offers analytical, organizational, and administrative support for a diverse range of projects, responsibly recording, monitoring, and protecting City assets. Additionally, ASD provides essential financial management and forecasting reports and prepares presentations for various committees and the City Council. Learn more about the City's Administrative Services Department .
Depending on the applicant's qualifications, the position will be filled at the appropriate level and salary of either:
Management Analyst: $48.62 - $72.93/hour or Senior Management Analyst: $56.72 - $85.08 per hour
This is a continuous recruitment and will remain open until filled.
The initial review of applications will take place on March 10, 2025.
Applicants are encouraged to apply early.
Benefits: Fantastic benefits package! To learn more, click Here .
Compensation (Management): Comprehensive compensation plan. To learn more, click Here .
Schedule: Enjoy a hybrid 9/80 work schedule (with every other Friday off) and up to 2 remote days per week.
Essential Duties
Essential and other important responsibilities and duties may include but are not limited to following, depending on assigned operations and functional areas:
Management Analyst- Manages real estate studies and projects, including setting up contracts, establishing and monitoring timelines, preparing requests for proposals, selecting consultants, ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets, tracking projects, preparing related reports, and performing other related duties. May serve as a project lead.
- Provides professional - level staff assistance and preliminary analysis of routine policies involving the Real Estate Division, including procedures, finance, and services.
- Serves as a technical resource for City information in real estate.
- Prepares a variety of analytical reports on operations and activities within the Real Estate Division.
- Assists with budget preparation and administration, including preparing cost estimates for budget recommendations.
For full Management Analyst job description, click Here .
Duties for the Senior Management Analyst are distinguished from the Management Analyst by the level of independent judgment exercised in project management and program oversight.
Senior Management Analyst- Performs project and policy analysis, including conducting research, identifying and raising pertinent issues, summarizing findings; presenting results, and administering programs.
- Manages real estate studies and projects, including contract administration, establishing and monitoring timelines, preparing requests for proposals, selecting consultants, ensuring compliance with applicable regulations, specifications, preparing related reports; and, performing other related duties.
- Represents the Real Estate Division with external, community-based organizations at meetings, public events, committees, and other related engagements.
- Manages, coordinates and administers real estate projects, including publicizing projects, monitoring budget, and preparing reports to Executive Staff, Boards and Commissions or City Council.
- Negotiates, prepares, and administers contracts.
For full Senior Management Analyst job description, click Here .
Minimum Qualifications
Sufficient education, training, and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:
Management Analyst- Bachelor's degree in a related field and three years of professional experience in public or business administration, public affairs, or a related field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Senior Management Analyst- Bachelor's Degree in a related field and five years of professional experience in public or business administration, public affairs, or a related field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Supplemental Information
The Selection Process:- Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates).
- Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time.
- The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee.
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.
The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
For more details visit our Careers Page, by clicking HERE.
Learn more about our Compensation Plan HERE.
Closing Date/Time: Continuous - Contract and Policy Interpreter: Skilled in understanding contracts, policies, and applicable laws related to real estate, prioritizing tasks to meet deadlines.
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ABOUT THE COMPANY
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City of Palo Alto
Show morePalo Alto is located about 35 miles south of San Francisco; and 14 miles north of San Jose. Palo Alto, known as the “Birthplace of Silicon Valley” and global center of technology and innovation, is the corporate headquarters for many world-class companies and research facilities such as VMWare, Hewlett-Packard, IDEO, Tesla, and Skype. Home to Stanford University and a top-ranked public school system, Palo Alto also features beautiful and historic residential neighborhoods, vibrant shopping and retail districts.
Palo Alto has a highly educated and culturally sophisticated citizenry that is actively engaged in making a difference both locally and globally. Unique among city organizations, Palo Alto operates a full-array of services including its own gas, electric, water, sewer, refuse and storm drainage provided at very competitive rates for its customers.
The birthplace of Silicon Valley, Palo Alto, is a community of approximately 68,000 residents and nearly 100,000 jobs. Located on the mid-Peninsula between San Francisco and San Jose, Palo Alto is recognized worldwide as a leader in cutting-edge technology, medicine, and green innovation. Many world-class businesses maintained or started offices here, including Amazon, Tesla, Hewlett Packard, Palo Alto Medical Foundation, Rivian, Lucile Packard Children’s Hospital, SAP Ariba, Houzz, Varian Medical Systems, and VMware. Numerous start-ups are also at home in Palo Alto, arguably making it the startup capital of the world.
Stanford University is foundational to the history and prestige of Palo Alto, reflected in the community’s dedication to life-long learning. Stanford’s cultural and educational offerings are integral to the vibrancy and charm of Palo Alto, while the City’s exceptional K-12 school district ranks among the top public school systems in the country. With more than 50% of adult residents holding a graduate degree or higher, Palo Alto is frequently listed as one of the most educated cities in the nation.
Home to picturesque tree-lined streets, bike lanes, and historic buildings that reflect its California heritage, Palo Alto boasts a genuine sense of community and an active citizenry with strong environmental values. Beautiful neighborhoods are complemented by vibrant commercial corridors and a bustling economy with premium shopping and dining options. Excellent health care facilities, performing arts, and diverse recreational opportunities are just some of this incredibly desirable community’s cherished amenities.
Join an Award Winning Team
Palo Alto is an award-winning City recognized nationwide as innovative and well-managed. Palo Alto is one of a small number of California cities with a AAA bond rating. Recently, Palo Alto became one of the most livable cities in the U.S. by Livability.com. It's the only city to receive the Platinum Beacon Award in sustainability best practices by California’s Institute for Local Government.
We offer a variety of career paths that relate to building and improving communities. The City has fourteen departments employing 1,000 full-time staff. Police officers, fire fighters, paramedics, and building inspectors keep us safe. Engineers and public works staff build and re-build the physical infrastructure. City planners help envision and shape future community growth. Recreation, arts and library professionals enhance community life. Utilities provides electric, gas, water, sewer and other services. Internal services departments help manage, staff, and protect the City.
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