Administrative Specialist II - Utilities

Description

THE POSITION
We invite you to join the high performing team at the Town of Prescott Valley, serving as our Administrative Specialist II for the Utilities Department.If you have a desire to serve the community in which you live, we encourage you to apply.

Examples of Duties

In this position you will:

• Serve as Administrative support for the Utilities Department including initial customer point of contact.
• Perform basic bookkeeping/accounting, prepare purchase orders and requisitions. Track and reconcile purchasing cards.
• Annual department budget administration, preparation and tracking.
• Create/update spreadsheets and databases for tracking operational costs, electricity usage, project and grant financing/accounting.
• Assist with the administration of Capital improvement projects including bid packets, postings, addendums and processing payments. Assist with contract document preparation and processing.
• Assist in maintaining accurate employee records and files. Data entry, mail distribution, ordering supplies, filing and document management.
• Prepare staff reports for Council approval.
• Preparation and processing of paperwork and forms for personnel, budget, travel, training, etc.
• Using Town computer programs and applications for time sheets, personnel, budget, and financial tracking.
• Assist with public records requests.
• Assist with front counter duties, answering the phone and questions from citizens.

Typical Qualification

Needs to have/ be:

• High School diploma or GED equivalent with a minimum of four years of experience in an administrative or similar function. Two years of college coursework may be substituted for one year of work experience.

• Ability to pass a pre-employment background including driving record.

• Ability to type/key 60 words per minute.

• Working knowledge of basic accounting procedures and policies; payroll and personnel administrative procedures and municipal methods, functions and services.

• Excellent interpersonal communications and customer service skills.
  

Compensation:

The Town's complete compensation package includes salary, benefits, and a high-performance culture. The Town package includes a no-cost to individual health insurance plan, participation in the state retirement system, optional 457 deferred compensation with town match up to 6%, vacation, holidays, and additional comprehensive benefits.

The expected hiring range is $24.84—$26.08

The full salary range is $24.84—$34.78

Closing Date: March 5th @ 5 pm
Apply online: prescottvalley-az.gov
Equal Opportunity Employer

Supplemental Information

The Town of Prescott Valley—The Cooler Side of Arizona

The Town of Prescott Valley is located in beautiful central Arizona, set between the scenic Mingus and Bradshaw mountain ranges in the heart of Yavapai County. Our high desert elevation of 5,100 feet affords us four seasons with mild temperatures year-round. Prescott Valley is the largest and fastest-growing municipality in the county. (est. 50,000 pop.)

Founded in 1966, Prescott Valley offers a small-town, rural atmosphere filled with rich natural beauty and modern amenities. Three national forests are nearby, and the South Rim of the Grand Canyon is a short two-hour drive away. The Prescott Valley lifestyle is for someone who enjoys a relaxed pace of life, but also wants the excitement of being part of a growing, evolving community!

Known as a diverse, welcoming community, Prescott Valley boasts excellent cultural, recreational and educational activities and superior public services. The Town's downtown area is anchored by a 5,000 seat, town-owned event center that hosts concerts, sporting events, and shows.

A carefully created General Plan serves to protect the quality of life that has been the reason that many have moved to Prescott Valley. The town has an excellent K-12 school system, local access to higher education, and offers a variety of shopping and restaurant options in and around its inviting central business district.

Town Values

Incorporated in 1978, the Town operates under the council-manager form of government. We believe our greatest resource in fulfilling our mission is our employees! Our signature count-on-me SERVICE culture means together, we roll up our sleeves and get the job done quickly and effectively. We value INTEGRITY, holding ourselves to the highest standards; we are responsible, honest and transparent. RESPECT, we treat others with dignity. We genuinely welcome differences in people, cultures, ideas and experiences for a more inclusive workplace. TEAMWORK, honoring our commitments. FUN, our energizing force to create and innovate finding a new way to pioneer public services. When we have fun doing what we love our citizens love their experiences with us! With a sense of humility we give our time, attention and action in service to others.
Under the leadership of our Town Manager and Council, the Town of Prescott Valley is a proactive, visionary, and solution-oriented organization. Fiscally conservative, the Town is financially sound with little debt and healthy reserves, positioning us to move forward in continued smart and sustainable growth for years to come.

Part-time regular employees:

• General Leave:125 hours the first 5 years then increasing after 5 years.
• Holidays: Eleven (11) paid holidays; Six(6) hours per day for PT employees.
• Workers' Compensation: Southwest Risk Insurance; Subsidizes lost wages and provides medical benefits as mandated by the state for on the job work related illness or injuries.
• Fit for Life Wellness Program: The Town is dedicated to providing a safe and healthy workplace for all volunteers and paid staff. Participation is strictly voluntary. All employees and their family members are encourage to participate in wellness activities that are of interest and may aid in their personal physical and mental wellness goals.
• Direct Deposit: Paychecks are deposited directly into the employee's bank account(s) on a bi-weekly schedule.

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• Town of Prescott Valley

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