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Job Description
Job Summary
Under general supervision of the Municipal Court Supervisors, creates, organizes, and maintains all necessary databases and paperwork for the complaints handled by the City of Grand Prairie Municipal Court. Collects fines, fees and court costs, schedules court dates, appeals, notifications, and monitors and controls court dockets.
Essential Job Functions- Provides customer service at Court Clerk’s window and through telephone inquiries to provide fine amounts and schedule court dates and driving safety classes. Collects court costs, fines, fees, bond monies, counts and reconciles all monies for cashier windows, posts money received on citations, and prepares daily bank deposits.
- Performs court collections duties including but not limited to: processing extensions as prescribed by the Municipal Judge in accordance with OCA guidelines, provide past due notification to defendants by mail and phone, collect financial assessment form, and set defendants on appropriate court dockets as required.
- Maintains databases on citations received from Police Department, prepares case files, interprets judicial instruction and places case information into case file. Prepares arrest warrants, prints complaints, and signs and prepares files for Judge’s signature.
- Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statuses and issues subpoenas and witness notifications.
- Answer telephone and screen calls; relay messages and instructions; posts and maintain records; receive and deliver mail; read documents and computer screens; communicate effectively with the public via correspondence, telephone and in person; perform clerical duties, filing, typing, faxing, imaging, etc.
- Researches special projects and implements into court’s daily routine for items such as City Ordinances that affect various department citations and resulting court processes.
- Checks in and lifts warrants on bonds as monies are received, and processes time served that has been granted by the Judge and schedules docket as needed.
- Issues Failure to Appear and Violate Promise to Appear citations.
- Notifies defendants by mail of activated warrants and writs of arrest.
- Prepares check requests for Finance Department and mails copies of paperwork to interested parties.
Minimum Qualifications- High School Diploma or GED.
- 1-2 years of general clerical, office and/or cashiering experience required.
- Cash handling, posting, balancing and reconciliation experience preferred.
- No responsibility for the direction or supervision of others.
- Bilingual ability in Spanish and English preferred.
- Valid Texas Class C Driver's License and ability to obtain Level 1 Court Clerk Certification within 36 months of hire date; maintain certification requirements once achieved.
- Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
- Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
- Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
- Receives general direction: The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.
- No budget responsibility
- Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action.
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide. Summary of Benefits
Closing Date/Time: 3/7/2025 5:00 PM Central - Provides customer service at Court Clerk’s window and through telephone inquiries to provide fine amounts and schedule court dates and driving safety classes. Collects court costs, fines, fees, bond monies, counts and reconciles all monies for cashier windows, posts money received on citations, and prepares daily bank deposits.
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Special Instructions
3/7/2025 5:00 PM Central -
ABOUT THE COMPANY
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City of Grand Prairie
Show moreWelcome to the City of Grand Prairie! We Live Life Grand here – about 200,640 residents call Grand Prairie home, and we’re still growing. Grand Prairie is the 16th largest city in Texas and the 125th largest city in the United States, but we still have small town values. We are rated the #1 Best Place to Retire in the U.S., 2nd Happiest City in Texas, 5th Best City for First-Time Home Buyers in Texas, 7th Safest Large City in Texas, and in the Top 50 U.S. Best Place to
Raise a Family!We have attractions that draw almost 10 million visitors a year to:
- Epic Waters Indoor Water Park showcasing 80,000 square feet of year-round water fun referred to as a “cruise ship on land”
- The Summit Active Adult Center with state-of-the-art fitness training, indoor infinity edge pool with lap lanes and exercise vortex, theater, game room, sauna
- PlayGrand Adventures (10-acre, all-accessible playground) is an exciting opportunity to provide a safe and fun playground experience for all ages and abilities (open late 2019)
- Firehouse Gastro Park restaurant downtown (conversion of historic Firehouse #1)
- Lone Star Park Thoroughbred Horse Race Track
- The Theatre at Grand Prairie concert venue
- Historic Uptown Theater in downtown
- IKEA, Living Spaces and the Premium Outlet Mall
- Traders Village
- Lake Joe Pool
- Ripley’s Believe It Or Not! And Palace of Wax
- Epic Central Park, a 172-acre park with five lakes, a Grand Lawn amphitheater, trails and a water and light show
- Chicken N’ Pickle
- Bolder Adventure Park
- The Epic Arts, Fitness and Entertainment Center with $1 million in cardio and strength training equipment, indoor walking/jogging track, group fitness and more
Grand Prairie recently welcomed more than 50 new restaurants and retail stores along SH 161, and development continues at a brisk pace. The city offers a vibrant lifestyle, with the best parks in the nation, more amenities than most, affordable to affluent housing and friendly neighbors.
City employees work hard to ensure Grand Prairie is known as an organization that creates Raving Fans by delivering world-class service. Our employee family and elected officials constantly live our values, aggressively move toward our vision and are always looking for ways to make the business of running a city even better.The hard work, positive input and optimism of all our city employees all play a key role in our success. We look forward to you joining our
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