Administrative Support Coordinator, Sport Clubs Program

Working Title: Administrative Support Coordinator, Sport Clubs Program

Classification Title: Administrative Support Coordinator II

Posting Details

Priority Application Date (Posting will remain open until filled): Tuesday, March 18, 2025 @ 11:55pm PT

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direct supervision of the Assistant Dean of Students/Director for Student Organizations & Leadership and lead work direction of the Assistant Director, the Administrative Support Coordinator is primarily responsible for providing administrative and budgetary support within the Sport Clubs Program for students, community members and/or staff. Assignments and projects often involve interaction and coordinating with other work groups to gather routine information and/or solve problems.

The incumbent is responsible for a full range of work activities including the maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems for Sport Clubs Program staff, students, and coaches.

The incumbent works independently with general instructions to support the administrative and budgetary functions of the Sport Clubs Program. Assignments involve the regular use of judgment and discretion and require the management of multiple work priorities. The incumbent must interpret and apply policies and procedures and at times must address problems with practical, thorough and creative solutions. Ingenuity may be necessary to adapt guidelines and procedures to meet new needs.

FLSA: Non-Exempt (eligible for overtime)

Anticipated Hiring Range: Anticipated hiring at the minimum of the classification: $4,058 per month

CSU Classification Salary Range: $4,058 per month - $6,653 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: 8am - 5pm, Monday - Friday.

Department Information

https://www.csus.edu/student-life/student-organizations/sports-recreation/sport-clubs.html

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally,

incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be

able to clearly communicate orally and in writing. Some positions may require a knowledge of business

mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems

and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational

program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience providing clerical and administrative support functions. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Thorough knowledge of office methods, procedures, and practices. Ability to use general office equipment and a full range of office support technology and systems. Excellent written and oral communication skills; effective listening skills; strong attention to detail and organizational skills. Ability to perform standard business math, and make simple projections requiring some inference, including tracking and comparing data. Work often involves contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting information in writing. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

Condition of Employment

• Ability to pass a background check

Preferred Qualifications

Knowledge of University system software (CFS, CMS-HR, CMS-SA, Finance Data Warehouse, PeopleAdmin). Knowledge of student engagement platform (CampusGroups) and Sport Clubs management software (Do Sports Easy). Experience maintaining, monitoring, and reconciling budgets. Knowledge of governmental financial record-keeping methods. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.


Documents Needed to Apply

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

Applicants will also be prompted to fill out a supplemental questionnaire as part of the application form.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Mar 04 2025 Pacific Standard Time
Applications close:

Closing Date/Time:

• 

• CSU, Sacramento

• (916) 278-6326

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