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Job Description
Description
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. This is an exciting opportunity to join the Community & Library Services Department as a Program Coordinator-Rentals & Events at the Senior Center in Central Park.
We are looking for a dedicated and detail-oriented professional to assist with facility rentals and internal special events, ensuring exceptional service and seamless coordination. The ideal candidate has at least three (3) years of experience in event planning, recreation, or facility rentals, thrives in a fast-paced environment, and excels in communication & teamwork. If you are highly organized, customer-focused, and passionate about creating memorable experiences, we encourage you to apply!
The incumbent that fills the current vacancy at Senior Center in Central Park will work up 20-25 hours per week, Monday through Saturday, and should also have the flexibility to be scheduled other shifts including nights and weekends on an occasional basis.
This is a Non-Perm, Part-Time position.
Temporary/part-time employment is restricted to 1,000 hours within a 12-month period (July 1 - June 30) and does not qualify to receive City benefits, except those required by law. The City does not belong to the Social Security system. However, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7½% of base earnings to the Public Agency Retirement System (PARS). There are no rights to employment and employment may end with or without cause or advance notice. Further restrictions apply to CalPERS Retired Annuitants.
Examples of Essential Duties- Assist the Rental & Events Coordinator in managing facility rentals, ensuring outstanding customer service, organization, and attention to detail.
- Guide renters through the full rental process, including initial inquiries, application completion, insurance verification, payments, and deposit refunds.
- Maintain accurate records of rentals, input event details into recreation software, and create customized floorplans.
- Oversee part-time rental staff during events, ensuring smooth operations and compliance with City policies and ordinances.
- Assist in the planning and execution of internal special events, including creating flyers, designing tickets, coordinating decorations, and arranging catering and refreshments.
- Help secure equipment, entertainment, and supplies for large-scale events while staying within budget
- Support post-event processes such as gathering feedback, conducting evaluations, and assisting with rescheduling annual events.
- Provide information to customers regarding community programs and register participants for recreational activities as needed.
- Perform other duties as assigned.
Note: The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. The City at its discretion, may add, modify, change or rescind work assignments as needed.
Minimum Qualifications
Education and Experience :- High school graduation or equivalent certificate required.
- Three years of directly related experience in recreation, facility rentals and/or special events.
- Applicants with previous experience with and working knowledge of any recreation software, the Microsoft Suite (Word, Excel, PowerPoint, and Outlook), and Canva are highly desirable.
Desirables:- Strong understanding of recreation programming in a municipal setting.
- Proficient writing, proofreading, and editing skills.
- Ability to effectively listen and provide assistance to internal and external customers in a professional and courteous manner.
- Comfortable with soliciting sponsorships and donations from local businesses.
- Ability to quickly and effectively respond to changes in direction.
- College coursework in business administration, communications, or a related field is preferred.
CERTIFICATIONS:- CPR/First Aid Certificates must be obtained within three (3) months of appointment.
APPLICATION AND SELECTION PROCEDURE:- An official City of Huntington Beach on-line job application must be filled out in its entirety.
- If you do not have paid work experience, please list any relevant volunteer or leadership experience.
- Applications will be closely reviewed for relevant experience, education and training.
- Applicants best meeting the City's needs will be invited to a department interview.
- Upon a conditional offer of employment a drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results.
- Other background reports may also be conducted depending on the position.
- Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.
Supplemental Information
SPECIAL CONDITIONS- Ability to lift up to 30 pounds
- Ability to set up/tear down tables and chairs
- Light cleaning (disinfect, sweep, mop, vacuum)
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.
PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.
CREDIT UNION membership is available to all City employees and provides access to low interest loans.
NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. -
ABOUT THE COMPANY
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City of Huntington Beach
Show moreTHE COMMUNITY
The City of Huntington Beach is located on the shore of the Pacific Ocean in northwestern Orange County, 40 miles south of Los Angeles and 90 miles north of San Diego. As the fourth largest city in Orange County, with a population near 200,000 residents, Huntington Beach is known as “Surf City USA” due to its abundance of beaches, sunny, warm Mediterranean climate and casual lifestyle. Huntington Beach covers 28 square miles of land, 26 square miles of water, and is the 24th largest city in California. With more than 8 miles of uninterrupted beach along the Pacific Ocean, the City also plays host to an annual visitor population of over 11 million people, especially during the summer, special events and weekends.
Huntington Beach has one of the largest pleasure piers in the world and has the longest concrete pier in the State. The City’s park system includes 58 public parks (with a dog park), riding stables and the largest city-owned and operated regional park in Orange County — Huntington Central Park. Also within the City’s boundaries are five recreation centers (including a senior center), three miles of equestrian trails, two golf courses, 72 tennis courts, a marina and a protected wildlife preserve. Running parallel to Pacific Coast Highway and just steps from the ocean is an eight-mile strand perfect for biking, inline skating, jogging or a leisurely stroll.
The City is centrally located to all major attractions in Orange County including the Disney Resorts, the Orange County Performing Arts Center and Repertory Theater, and the Long Beach Aquarium of the Pacific. The City is home to the International Surfing Museum, the Surfing Walk of Fame, Bolsa Chica Ecological Reserve, Huntington Harbour and the Huntington Beach Art Center. Huntington Beach draws some of the largest crowds in the world to such professional sporting events as the U.S. Open of Surfing, Van’s World Championship of Skateboarding and AVP Pro Beach Volleyball.
There are 35 elementary schools, five public high schools and one community college (Golden West College) located within Huntington Beach. The City has a world-class library located within the 365-acre Central Park as well as four additional branch libraries. In addition, Orange Coast College; the University of California, Irvine; and California State Universities at Long Beach and Fullerton are located in close proximity.
There are over 117,000 households within a five-mile radius of the Huntington Beach Civic Center. The average family household income is $122,851, ranking one of the highest in the nation based on the top 100 largest cities in the country.
THE CITY GOVERNMENT
Founded in the late 1880s, Huntington Beach was incorporated as a Charter City in 1909. Huntington Beach has a City Council/ City Manager form of government. The City Council has seven members who are elected at large, on a non-partisan basis, to four-year overlapping terms. City Council members are limited to two consecutive 4-year terms. There are three elected department heads - the City Attorney, City Clerk and City Treasurer. The position of Mayor is filled on a rotating basis.
The City of Huntington Beach is organized into 13 major departments including City Treasurer, City Clerk, City Attorney, City Manager, Community Development, Community Services, Finance, Fire, Human Resources, Information Services, Library Services, Police, and Public Works.
The City has approximately 1,600 full and part-time employees and a total budget of approximately $345 Million.
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