CLERK TYPIST III (GROUNDS MAINTENANCE)

DESCRIPTION

*Please note that this recruitment will accept limited applications for the position. Once the maximum number of submissions of 100 has been met, the job posting will be closed, and no further applications will be accepted. We encourage candidates to apply as soon as possible.

*If the maximum number of submissions has not been met, the job bulletin will remain open until the closing date of Monday, March 24, 2025, at 11:59 PM PST.

THE POSITION

The Maintenance Operation Bureau is seeking qualified candidates interested in a full-time, unclassified Clerk Typist III position. There is currently one (1) full-time opening that will support the Grounds Maintenance Superintendent. This position will work in-person, 40 hours per week, Monday-Friday, on-site at the Maintenance Operations headquarters located in El Dorado Park.

THE DEPARTMENT

The Department of Parks, Recreation, and Marine is a nationally recognized and award-winning organization with 1,100 full-time/part-time staff and a budget of $85 million. The Department oversees facilities and programs that reflect the needs and interests of a culturally diverse community, including: 170 parks with more than 3,200 acres devoted to open space and recreation, 27 community centers, 3 public pools, 6 miles of beaches, and 3 marinas.

The priority for the Maintenance Operations Bureau is to preserve and maintain safe, clean, and green parks and facilities for residents and visitors. The Bureau is responsible for the maintenance and renovation of the City's parks, public grounds, turf, play equipment, ballfields, and sports courts. In addition, the Bureau maintains community centers, gymnasiums, aquatic facilities, and numerous freestanding restrooms. The Bureau relies on the services of custodians, maintenance workers, electricians, painters, plumbers, and carpenters, to maintain the City's parks and public facilities for the enjoyment of all visitors.

EXAMPLES OF DUTIES

• Manages the Grounds Maintenance Superintendent or Facilities Maintenance Superintendent's calendar, coordinating and scheduling meetings.
• Composes, types, and edits various documents, including memos, letters, reports, and schedules.
• Maintains files and records, orders office supplies.
• Initiates purchase orders, direct payments, and imprest check/cash forms, receives and tracks invoice payment, and certifies invoices.
• Prepares meeting agendas and meeting materials, and transcribes and prepares meeting minutes.
• Answers phones and addresses inquiries from the public, ensuring appropriate follow up.
• Manages electronic files, including preparing paper files for records retention, and scans documents for electronic filing.
• Inputs and updates the computerized Maintenance Management Work Order System (Cityworks), purchase order system (MUNIS), Go Long Beach.
• Assists with special projects.
• Drives to offsite meetings and/or trainings.
• Performs other related duties as assigned.

REQUIREMENTS TO FILE

• Ability to type neatly and accurately at a net speed of 40 words per minute.
• Ability to file in alphabetical and numerical order.
• Ability to make simple mathematical computations.
• Ability to correct errors in grammar, spelling, and punctuation.
• Ability to work cooperatively with other employees and the public.

DESIREABLE QUALIFICATIONS:

• Associate's Degree or higher.
• Experience performing clerical and/or administrative-related experience.
• Experience working for a municipality or other government agency.
• Proficiency in the use of Microsoft Word, Excel and Outlook.

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Knowledge of office administrative practices and procedures and have strong customer service and administrative skills.
• Excellent written, oral, and interpersonal communication skills, using tact and diplomacy in dealing with sensitive and complex issues, situations and people.
• Proficient typing and filing abilities; ability to learn and use various computer software.
• Ability to independently prioritize a heavy workload and establish methods to successfully meet deadlines, and handle multiple assignments and projects efficiently.
• Ability to handle confidential matters; exercise discretion and independent judgment.
• Ability to work consultatively with employees at all levels of the organization and establish and maintain effective working relationships with all those encountered in the course of work.
• Excellent work habits and a desire to be an effective team member.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM on Monday, March 24, 2025, or when 100 applications have been received, whichever occurs first. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-7915.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 3/24/2025 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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