Executive Assistant to the VP (CSUN employees only)

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision of the Vice President for Information Technology/Chief Information Officer (VP), the Executive Assistant serves as a critical confidential administrative support professional, ensuring efficient management of the VP's office. The incumbent facilitates the seamless execution of tasks and initiatives that impact university operations.

• Responsible for managing the VP's calendar, schedules, correspondence, and records while maintaining accessibility, confidentiality, professionalism, and discretion.
• Balances multiple priorities, deadlines, and projects within a complex and dynamic environment, liaising between the VP's office and internal and external stakeholders to ensure smooth operations.
• Responsible for handling communications on behalf of the VP, organizing and maintaining files, and providing support for initiatives that align with divisional and university goals, including the divisional roadmap and its alignment with CSUN's institutional plan.
• The role requires strict confidentiality and integrity, as it involves access to sensitive information such as human resources data, salary details, contact information, personnel files, performance evaluations, employee relations, and information security matters. The assistant plays a vital role in supporting the VP's critical responsibilities and advancing divisional objectives through sound judgment and a commitment to professionalism.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/zgw7jg9a0synjmk77p5pc4cdv3ou94uv

Qualifications

• Equivalent to graduation from an accredited four-year college or university.
• Equivalent to two years of full-time, progressively responsible professional/technical experience in IT or related area.

Knowledge, Skills, & Abilities

• General knowledge of: principles of organization, administration and management; knowledge of practices and regulations as they pertain to Information Technologies. English grammar, spelling, and punctuation; and office methods, practices, and procedures. General knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures.
• Demonstrated ability and specialized skills to: analyze and find solutions to problems, communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with students, faculty, staff and others; work independently and plan day-to-day activities; quickly learn, interpret, and apply multiple complex rules, regulations, policies, procedures, and collective bargaining agreements; independently apply judgment and discretion; identify, research, analyze, reason logically and resolve problems.
• Work well under pressure and in constantly changing circumstances; and interact with personnel in a highly professional manner. Ability to work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University. Ability to maintain confidentiality.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: Confidential Admin Support / 1176 / grade 1
• The anticipated HIRING RANGE: $4261 - $5400 per month, dependent upon qualifications and experience. The salary range for this classification is: $4261 - $8166 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a two-year probationary period.
• The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through March 24, 2025, will be considered in the initial review and review of applications will continue until position is filled.
• This position is a sensitive position as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Advertised: Mar 11 2025 Pacific Daylight Time
Applications close:

• 

• California State University (CSU) Northridge

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