Casual Office Assistant, Part-Time

Description

CASUAL OFFICE ASSISTANT, PART-TIME


Job Code: 8102

Hours: Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30). Seasonal non-benefited employees are limited to working no more than six (6) consecutive months and no more than 900 hours in a fiscal year (July 1-June 30).

THE POSITION
The Department of Library and Recreation Services is seeking qualified individuals interested in working for the Recreation Services Division. The Casual Office Assistant will be stationed at either the Columbia Neighborhood Center, Senior Center or Recreation Center and assist with answering inquiries, registration, booking facilities and assignments as needed.

Essential Job Functions

(May include, but are not limited to, the following):

• Provide excellent customer service, relating to a wide variety of people, situations, and experiences
• Answers inquiries and gives out information concerning standards, procedures and programs
• Assists the public with reserving and renting City facilities; registers customers for classes
• Maintain sensitive records and process paperwork in an accurate and timely manner
• Checks forms, records, reports and other materials for accuracy, completeness and confirmation with established procedures
• Assists with maintaining office supply inventory.
• Prepares data for computer input and checks output
• Searches records to obtain information
• Ability to adequately retrieve, count, deposit and reconcile cash transactions
• Other duties as assigned

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

Education and Experience:

The minimum qualifications for education and experience can be met in the following way:

Graduation from high school or tested equivalent AND

One year of responsible clerical experience.

Knowledge of:

• Proper English usage, grammar, punctuation and spelling.
• Alpha numeric filing and retrieval, systems
• Office methods, procedures, software and equipment.
• Principles and practices of customer service.
• Business letter writing and report preparation.

Ability to:

• Perform routine business mathematical calculations.
• Sort and categorize materials.
• Read and interpret forms.
• Operate a computer using word processing and business software and other office equipment.
• Compose general correspondence and letters and take meeting minutes.
• Develops and maintains filing systems.
• Compose general correspondence, letters and takes meeting minutes.
• Learn the operation, policy and procedures of the assigned department.
• Understand and follow written and oral instructions.
• Communicate effectively, orally and in writing.
• Establish and maintain and promote positive and effective working relationships with employees, and other agencies and the public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Work independently and as a team member; recognize and set priorities to meet deadlines.
• Observe safety principles and work in a safe manner.

Willingness to:

Occasionally work varying hours or on weekends and holidays.

Licenses/Certificates:

Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternate transportation as approved by the appointing authority and a safe driving record.

DESIRABLE QUALIFICATIONS

• Bilingual in Spanish, Mandarin or Farsi
• Experience working directly with the public in a recreation or education setting
• Experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook)

Application and Selection Process

If you are interested in this opportunity, please submit a City of Sunnyvale online employment application and responses to the supplemental questions to the Department of Human Resources. Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted on-line through the City's website at www.sunnyvale.ca.gov , click on CITY JOBS. Late or incomplete applications will not be accepted.

This recruitment is open continuous and applications will be accepted on a continuous basis. This recruitment may close at any time without notice.

SELECTION PROCESS:

Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Individuals with the best match to the position will be invited to participate in an interview.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand, HR Technician at: fbrand@sunnyvale.ca.gov or 408-730-3015 for recruitment updates.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION
Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts).

ADDITIONAL INFORMATION

For more information regarding this employment opportunity, contact Michele-Bridget Ragsdale, Recreation Services Manager, at 408-730-7338 or email mrag sdale@sunnyvale.ca.gov . For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov .
For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job - YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

Summary of Sunnyvale's Employees Association (For Full Time Positions) SEA Benefits

Summary of Service Employees International Union, Local 521 (For Part Time Positions) SEIU Benefits

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: Continuous

• 

• City of Sunnyvale

• 408-730-3017

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