Administrative Coordinator

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Public Administration or in a field related to the job, plus four (4) years of administrative or professional experience.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

None
Notes to Applicants
The City of Austin’s Labor Relations Office is responsible for Public Safety Labor Negotiations and Agreement Compliance, Department Training Related to Public Safety Labor Agreements, and the City of Austin’s Ombud’s Municipal Civil Service Alternative Dispute Resolution Process.

Position Overview:
The Labor Relations Office is seeking a highly organized and proactive Administrative Coordinator to support our team. This position will be responsible for managing meeting room schedules, both physical and virtual, ensuring smooth coordination and seamless transitions. They will also be responsible for organizing and maintaining all the work papers and documents exchanged for negotiations.

This position will also conduct data research and provide valuable insights, requiring a solid understanding of the subject matter at hand. A key part of your responsibilities will include working closely with executives, ensuring they stay on top of priorities, such as securing necessary signatures and meeting deadlines. The ideal candidate would be comfortable taking charge of deadlines and timelines, and stepping in as a right-hand person during active negotiations. If you are a detail-oriented self-starter with solid time management skills, can anticipate the needs of and direct executives activities, and have a passion for keeping operations running smoothly, apply today.

When completing a City of Austin employment application:

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Be sure to provide the job title and employment dates for all jobs you wish to be considered.
• If a resume is required, it will not substitute for a complete employment application.

Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

If you are selected as a top candidate:

• Verification of your education (including high school graduation or GED , undergraduate, and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and evidence of your professional licenses or certifications.
• This position has been approved for a Criminal Background Investigation ( CBI ).

Benefits:

• Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

Assessment:
An assessment may be administered as part of the hiring process.

Close Job Posting:

Department may close the job posting at any time after 7 days.
Pay Range
$29.23 - $36.54

Hours
Monday through Friday; 8:00 a.m. to 5:00 p.m.
Evenings and weekends may be required based on business and operational needs.
Job Close Date 03/27/2025 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6310 Wilhelmina Delco Dr, Austin, TX 78752 Preferred Qualifications

• Previous experience in human resources, law, or finance
• Experience with data research and directing communication
• Ability to utilize Microsoft PowerPoint, Adobe Acrobat Pro, YouTube, and live stream platforms
• Ability to travel

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Monitors projects performance and timelines. Handles day-to-day issues and information requests; forwards to correct division for responses. Coordinates events, other activities, or projects and works with internal and external customers. Coordinates and ensures adherence to quality standards, deadlines, and proper procedures of work performed by office, administrative, or customer service employees. Acts as liaison between department and City Council offices, City executives, and City department, and attends committee meetings, board meetings, or other meetings as necessary. Prepares correspondence, negotiation, and contract files; works with other staff within the department to provide input, gather data, analyze information, and make recommendations to department executives. Reads incoming letters, memos, submission, and reports to determine their significance to the director’s office. Reviews reports submitted by staff members to recommend approval or to suggest changes. Conducts research, compiles data, and prepares papers for consideration and presentation by executives or committees. Prepares and presents comprehensive and detailed reports by compiling, reviewing, and analyzing data, and provides written and/or oral reports. Responds to and resolves sensitive inquiries and complaints and issues from both internal and external sources.

Responsibilities - Supervisor and/or Leadership Exercised:
Provide leadership, work assignments, evaluation, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of the functions of the departmental organization to include relationships between departments, divisions, and agencies.
• Knowledge of the various departments and key contacts required to meet the needs of the director.
• Knowledge of the principles associated with the role of meeting the necessary standards of customer service.
• Knowledge of City practices, policies, and procedures.
• Knowledge of financial and HR processes, techniques, and methods.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to exercise discretion in confidential matters.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Public Administration or in a field related to the job, plus four (4) years of administrative or professional experience. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* Please describe your previous experience in human resources, law, or finance.
(Open Ended Question)
* Please describe your experience with data research and directing communication.
(Open Ended Question)
* Do you have the ability to utilize Microsoft PowerPoint, Adobe Acrobat Pro, YouTube, and live stream platforms?

• Yes
• No

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

Optional & Required Documents

Required Documents Resume Cover Letter Optional Documents

• 

• City of Austin

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