Procurement Manager - Chapter 34

Are you an experienced leader in procurement and contracts management? Are you looking for a great opportunity with even better benefits? Then this is the career for you! Come join our high-impact Contract Services Team as a Procurement Manager ! As a Procurement Manager, you will have the opportunity to build for a stronger tomorrow by applying your diverse background, education, and work experiences to the administration and oversight of a variety of unique facilities maintenance contracts and general procurement projects statewide while contributing your experience to the growth and mentorship of your team.

This is professional level work involving facilities maintenance contract administration activities and general procurements at a regional level. This person will be accountable for managing and overseeing the competitive procurement process on behalf of state agencies. Every project is an opportunity to make a substantial impact on the future, your community, and the State of Missouri!

This position has room for long-term career growth! It is classified as a Procurement Manager (click to learn more).

This position is with the Office of Administration Division of Facilities Management, Design, and Construction (OA-FMDC) supporting the Contracts Services Unit. OA-FMDC is committed to strengthening the State’s investments while providing a safe and secure environment through innovative design solutions and excellent customer service.

FMDC Vision - Building for a Stronger Tomorrow (BFAST)

• Prioritize excellent customer service for a wide and diverse network of internal and external stakeholders, including but not limited to internal teams, state agencies, state officials, contractors, and the public.
• Maintain oversight of the full procurement operations of the RSMo Chapter 34 Contracts Unit, including procurement staff and the Custodial Operations Program.
• Report to the Contract Services Unit Manager and oversee 3 Procurement Supervisors and 1 Custodial Operations Program Coordinator and their respective teams.
• Write, review, and solicit Requests for Proposal (RFP) and Invitations for Bid (IFB) as well as issue Intents to Award and execute contracts.
• Responsible for drafting large, more complex solicitations for the division.
• Achieve successful bidding/contract execution by working closely with internal teams, state agency representatives, vendors/suppliers, and contractors to manage the contract scope of work, schedule, and budget, ensuring alignment with contract objectives and stakeholder expectations.
• Give advice on procurement methods, including but not limited to identifying and prioritizing needs, assessing the impact of procurement decisions, and developing strategies to mitigate risk.
• Procure a wide variety of procurements for commodities and services, many of which are highly technical and require complex procurement standards and procedures such as negotiation, including conducting evaluations of bids received and leading evaluation teams of subject matter experts as needed and conducting pre-proposal conferences.
• Potentially train and supervise team of buyers by providing guidance in solving complex procurement problems, interpreting purchasing rules and procedures, and approving their bid documents.
• Oversee regional facilities maintenance service contracts and facilities maintenance and repair project contract administration, including the bidding phase, bid evaluation and acceptance phase, and contract execution phase.
• Prepare and/or review Scopes of Work, RFP's and IFB’s. (May administer agreements related to real estate functions.)
• Ensure compliance with statutory and state regulatory requirements, supporting regional and division objectives and strategic plans.
• Advise and train user agency staff regarding state statutes, regulations, and procedures for the procurement of commodities and/or services.
• Manage the vocational-level employee resources including aiding in more complex projects and supervision of employees, such as hiring recommendations, training, planning, assigning work, performance assessment, coaching, and more. (Supervision at this level also requires this person to have the knowledge and skills to perform and review the work overseen.)
• Cultivate a positive, healthy team culture through mentoring, providing constructive feedback, and facilitating team meetings to communicate and explain directives, policies, guidelines, and procedures for transparency on changes.
• Perform other related duties as assigned.

• Ability to communicate, collaborate and lead with integrity in a manner that inspires trust and builds positive rapport with a diverse group of stakeholders and the public.
• Bachelor’s degree with preferred fields of study such as Business Administration, Finance, Supply Chain Management, or Accounting. (Substitutions may apply.)
• 4-6 years’ relevant experience in procurement and/or contracts fields. (Substitutions may apply.)
• Ability to determine appropriate procurement processes and initiate and manage each specific procurement’s circumstances.
• Ability to prepare detailed solicitation documents to solicit proposals from responsible vendors/suppliers.
• Knowledge of procurement processes as they relate to facilities maintenance services, maintenance and repair of facilities, limited procurement of goods, and Missouri statutory requirements relative to RSMo Chapter 8 and RSMo Chapter 34.
• A very good understanding of the legal aspects of procurement for facilities maintenance services and construction contracting.
• Ability to effectively communicate with contractors for services such as Janitorial, HVAC maintenance, mowing and snow removal, and more.
• Ability to lead and communicate effectively with team members and stakeholders.
• Ability to allocate resources, delegate assignments, supervise, train, and assign work to staff.
• Knowledge of continuous improvement and operational excellence principles and practices.
• Ability to recommend/reference policies and guidelines, training team members, and reviewing state procurements for compliance with statutes, administrative rules, and policies.
• Training, certification(s), and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is preferred.
• Excellent time management, organizational, planning, and communication skills.
• Excellent attendance, work ethic, attention to detail, conflict management, and critical thinking skills.
• Possess and maintain a valid driver’s license from Missouri or from an adjacent state if you reside outside of Missouri.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

*This position is physically demanding. Examples of job duties may include prolonged periods of walking/standing/sitting/bending/driving, climbing ladders, ability to lift/carry up to 50 pounds, working in inclement weather and working on uneven or elevated surfaces. This list is not all inclusive, but a general representation of duties that may be encountered in this position, however other duties may be assigned contingent upon business needs. Please note, this position is considered a “Category 0” under the Fair Labor Standards Act (FLSA), meaning the incumbent will not normally receive overtime compensation except in unusual circumstances as determined by appointing authorities.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

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