Human Resources Analyst

Job Summary

The City of Santa Monica is seeking a seasoned, detailed oriented, and customer focused professional to serve as Human Resources Analyst. The current vacancy is in the Labor and Employee Relations Division. The Human Resources Analyst performs a wide variety of duties to include administration of the City's Interactive Accommodations process in compliance with the CA State Fair Employment & Housing Act and the Federal Americans with Disabilities Act. Will process and manage employee requests for leave under the Family and Medical Leave Act and California Family Rights Act, and may assist with investigation and resolution of complaints of discrimination, workplace harassment and other allegations of general employee misconduct. The current hybrid work schedule for this position is a 9/80 with a requirement of two days a week in the office, in accordance with the City's Telework/Flexible Workplace Policy.

DEFINITION

Performs a wide variety of professional journey-level duties in support of human resources functions and programs in the areas of recruitment, selection, classification, compensation, personnel assignment administration, leave administration, organizational development, training, benefits, labor relations, and employee relations.

SUPERVISION

Receives general supervision from a Senior Human Resources Analyst and/or Human Resources Manager. May provide technical oversight over Human Resources Technicians and other assigned staff.

Representative Duties

Provides professional journey-level staff assistance and coordination in support of human resources functions and programs including recruitment, selection, classification, compensation, personnel assignment administration, leave administration, organizational development, training, benefits, labor relations, and employee relations.

Participates in the development and implementation of new or revised human resources programs, systems, procedures, and methods of operation.

Compiles and analyzes data and makes recommendations regarding human resources programs and systems; assists in the development and implementation of related policies.

Researches, collects, compiles, and analyzes information from various sources on a variety of specialized human resources topics; prepares comprehensive technical reports and summaries; interprets data, identifies alternatives, and makes sound recommendations.

Assists in the preparation of reports and materials for collective bargaining processes.

Plans and conducts comprehensive salary and benefit surveys.

Performs job evaluations and classification specification development.

Coordinates recruitment processes; develops recruitment strategies geared towards meeting operational needs.

Designs, coordinates, and administers examination processes which may include written tests, performance tests, appraisal interviews, and evaluations of training and experience; ensures that examinations are conducted in accordance with applicable laws, regulations, policies, and procedures.

Administers the Disability Interactive Process for candidates and employees in accordance with applicable laws, regulations, policies and procedures.

Coordinates employee leave programs such as FMLA/CFRA, SDI, LTD, and leaves of absence without pay.

Serves as a liaison with employees, public and private organizations, community groups and other organizations; provides information and assistance regarding human resources programs and services; receives and responds to complaints and questions related to human resources; reviews problems and recommends corrective actions.

Attends meetings as a representative for the Human Resources Department.

Performs other duties, as assigned.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Principles, practices, techniques and methods of human resources management and program administration.

Principles and practices of equal employment opportunity, personnel selection and, recruitment, job evaluation, classification, compensation, organizational development, training, benefits, labor relations, and employee relations.

Organizational and management practices as applied to the analysis, evaluation, development and implementation of human resources programs, policies, and procedures.
Research and reporting methods, techniques and procedures.
Sources of information related to a broad range of human resources programs, services and functions.

Principles and methods of project management.

Principles and procedures of statistical and administrative record keeping.

Principles of customer service.

Federal, State, and local employment laws including FMLA/CFRA, SDI, LTD and FEHA/ADA.

Principles of report writing.

Principles of wage and salary administration.

Ability to:

Administer a variety of human resources programs, functions, and administrative activities.

Research, analyze and evaluate human resources programs, policies, and procedures.

Independently perform the full range of responsible and difficult analytical and administrative work involving the use of independent judgment and personal initiative.

Keep abreast of current developments within human resources.

Collect, evaluate, and interpret data and make sound recommendations on complex issues.

Respond to requests and inquiries for information regarding human resources policies and procedures.

Interpret and apply pertinent policies, procedures, laws and regulations.

Independently compose correspondence and memoranda, and prepare clear and concise reports.

Maintain and prepare complex, comprehensive, and confidential reports.

Communicate effectively, both orally and in writing.

Maintain confidentiality.

Establish and maintain effective and cooperative working relationships with City employees, City Boards and Commissions and the general public.

Provide effective customer service.

Skill in:

The use of a personal computer and applicable software applications.

REQUIREMENTS

Minimum Qualifications :

Option A:

Education : A master's degree from a recognized accredited college or university in human resources management, industrial and organizational psychology, a human resources administration specialty, or a related field.

Experience : Professional or technical experience in human resources is desirable.

Option B:

Education : A bachelor's degree from a recognized accredited college or university in human resources management, public or business administration, a behavioral science, or a related field.

Experience : One year of professional or technical experience in employee recruitment, employee selection, classification, compensation, personnel assignment administration, leave administration, organizational development, training, benefits, labor relations, or employee relations.

Option C:

Education : Any bachelor's degree from a recognized accredited college or university.

Experience : Two years of professional or technical experience in employee recruitment, employee selection, classification, compensation, personnel assignment administration, leave administration, organizational development, training, benefits, labor relations, or employee relations.

License and Certificates:

Possession of a valid Class C driver license.

Supplemental Information

HOW TO APPLY : Applicants must file a clear, concise, completed online City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

Note : Internal staff who submit transfer applications must notify the analyst in charge of the recruitment, via email, upon submission of their transfer application.

NOTE : You must attach a copy of your college level transcripts or diploma with your on-line application to qualify for the position. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the position filing deadline. Failure to do so will result in your application being disqualified. You must attach a scanned copy of your college diploma or transcripts to your on-line application.

SELECTION PROCESS : All applicants must submit clear, concise and complete information regarding their work history and qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of the following:

• Evaluation of Training and Experience: Pass/Fail
• Oral Interview and Technical Exercise: 100%

BACKGROUND INVESTIGATIONS : Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.
The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our employees are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces and diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for person with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

NOTE : If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

WORKING CONDITIONS :

Work is performed primarily indoors in an office environment. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. May require work at off-site locations conducting employment examinations in seasonal climate and weather conditions. May be required to work evenings and/or weekends.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.

Closing Date/Time: 4/3/2025 5:30 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• City of Santa Monica

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