Project Specialist (MESA Program - IVC)

Supports the MESA team with clerical support including maintaining student records, running reports, organizing schedules, maintaining budget expenditures, and supporting the implementation of student activities.

Description of Duties and Tasks:

• Performs very complex office duties in support of faculty, staff, and/or student efforts, including word processing, data entry, maintaining files, processing mail, and duplication; receiving, prioritizing, and responding to incoming

correspondence, requests, reports, and telephone, or email contacts.

• Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities.

• Organizes arid maintains schedules, calendars, and appointments including meetings and events, and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information

packets, and follow-up action items.

• Performs complex computer activities including word processing, data processing. scheduling processes, and visual and graphic presentations.

• Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.

• Establishes and maintains files, logs, and other tracking systems for a variety of information, projects, and events; may update the website or use social media.

• Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures. and/or recommending alternative solutions based on information gathered.

• Supports the implementation and execution of student activities at the MESA Center.

Knowledge:

• College operations, organization, policies, and procedures.

• Records retention, preservation, and recording.

• Principles and methods of budget preparation and expenditure control.

• Office management processes and procedures.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.

Skills:

• Maintaining an established work schedule.

• Establishing and maintaining effective working relationships.

• Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality.

• Effectively using organizational and planning skills. including the use of intense attention to detail and follow-through.

• Compiling and organizing complex material, summarizing discussions and actions taken in report form.

• Reviewing and preparing narrative and statistical reports and records.

• Interpreting and applying rules, regulations, policies, and procedures.

• Analyzing situations accurately and adopting an effective course of action.

Work Schedule: TBD - Schedule and shift vary and are subject to change in accordance with the department's needs.

Hours per Week: Up to 25

Employment Conditions and Information:

This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1 st through June 30 th ). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”

After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

NBU employees are limited to working in a single position for a single department and site (assignments are onsite only).

NBU employees are paid on a monthly basis. The payroll reporting period is from the 15 th of the first month to the 14 th of the second month. NBU employees are paid on the 10th of the third month.

Example : For the following reporting period: September 15 th through October 14 th , the NBU employee will be paid on November 10 th .

NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.

Closing Date/Time: Mon, 30 Jun 2025

• 

• South Orange County Community College District

• 949.582.4850

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