Administrative Services Manager

Under the direction of the General Manager, the Administrative Services Manager plans, organizes, and manages the administrative and financial services for the District, including supervising the District's benefits records, finance, and accounting functions. This position manages all accounting activities of the District, including billing, payroll and accounts payable, financial record preparation, bank transactions and cash oversight. Primary duties include but are not limited to the following:

Financial

• Providing financial data pursuant to public records requests; establishing and maintaining a customer service orientation within the division.
• Maintaining accounting software.
• Assisting in maintaining a list of fixed assets, including acquisitions and dispositions.
• Ensuring compliance with the conditions of the bonds.
• Oversight of reimbursements or invoices for grants.
• Analyzing and monitoring the financial aspects of major construction projects.
• Maintaining the books following all Financial Accounting Standard Board pronouncements as long as they do not conflict with the Government Accounting Standards Board pronouncements.

Risk Management

• Performing risk management duties regarding the maintenance, modification, and renewals of District insurance policies.
• Administering the District’s Workers’ Compensation program through a third-party administrator.

Human Resources

• Acting as the District's personnel administrator regarding long term disability, deferred compensation, and employee benefits; administering open enrollment of benefits; providing assistance to employees regarding retirement procedures; providing information to employees and managers regarding employee union contracts.
• Supporting recruitment and staffing activities including reviewing conditional job offers, coordinating medical and financial screening requirements.

• Monitoring compliance with health insurance and California Public Employees Retirement System.

Supervision of Accounting Staff

• Developing, implementing, and maintaining departmental goals, objectives, policies, and procedures; reviewing and evaluating work methods and procedures for improving departmental performance, enhancing services and meeting goals; ensuring that goals are achieved.
• Overseeing all functions of Accounts Receivables, Accounts Payable, Payroll processing, and Cash Receipts.
• Supervising Accountant I/II and Accounting Technician I/II, including conducting annual performance reviews.
• Reviewing the work of direct reports in areas such as payroll, accounts payable, accounts receivable, and lease accounting; evaluating performance and implementing training, counseling, and discipline as needed.

The District is seeking a proactive and detail-oriented professional to serve as the next Administrative Services Manager. The ideal candidate will help the District realize its ongoing mission to provide a safe, inviting, and inclusive seaside destination through prudent fiscal and administrative management. They must have            the ability to see the bigger picture while attending to the details, demonstrate strong mathematical skills and be capable of maintaining a high level of confidentiality. The incumbent must have experience with real estate leases and should possess the ability to read, interpret, and apply policies, procedures, rules, and regulations. An organized leader who can provide clear verbal and written direction and guidance to staff, officials, and the public is desired.

Knowledge of pertinent Federal, State, and local laws, codes, and regulations and the ability to develop and administer program goals, objectives, and procedures are essential. Candidates should have expertise in special district accounting and financial reporting as an enterprise fund as well as the principles and practices of governmental accounting using Government Accounting Standards Board (GSAB) statements such as payroll and accounts payable. The ideal candidate will excel at building and maintaining effective working relationships with the public, elected and appointed officials, management, and employees while providing strong administrative and professional leadership. This role requires a hands-on approach, working both as a team player and a working manager to ensure efficiency and collaboration across the organization.

 Qualified candidates will possess a Bachelor's degree from an accredited college or university. Major coursework in accounting, finance, business or public administration or a closely related field. A Master's degree is desirable. A minimum of five (5) years of increasingly responsible public finance and accounting, human resources, and administrative experience, preferably in a special district, city, county, or other governmental agency; accompanied with five (5) years of supervisory experience (including staff development, training, and mentorship), in the public or private sector.

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• Ventura Port District

• 8058642741