Division Secretary - Weights, Measures & Consumer Protection

Job Location: Jefferson City, MO

Why you’ll love this position:

Weights, Measures and Consumer Protection is one of five divisions within the Missouri Department of Agriculture that is charged with ensuring equity in the marketplace. The division accomplishes this goal through the inspection and regulation of commercial weighing and measuring devices, sampling, and testing of fuel products, accurate calibration of volumetric and gravimetric standards and the restoration and monumentation of land survey corners.

We are currently seeking a highly qualified Division Secretary to provide professional administrative support to both internal and external stakeholders. Position will report directly to Division Director and will be required to work in the office five days a week from 8:00 a.m. to 5:00 p.m.

• Coordinate and direct division fiscal processes including but not limited to coding and entering bills, processing employee expense reports, maintaining vehicle fleet and driver information and maintaining program budget spreadsheets for Division Director.
• Maintain accurate and organized records of invoices, payments, and other financial documents.
• Prepare revenue and expenditure reports as needed by Division Director.
• Disseminate letters, memos, emails, and other correspondence, as instructed.
• Negotiate with suppliers and vendors to gather quotes, order supplies and maintain division office supplies.
• Handle incoming calls and emails to the division and communicate with the division employees and the public in a professional and responsive manner.
• Other job duties as assigned.

Minimum Qualifications:

• High School Diploma or GED Equivalent
• Four (4) or more years of progressive experience in clerical or administrative support
• Must possess a valid Missouri Driver’s License

Preferred Qualifications:

• Familiarity with State of Missouri computer systems including but not limited to: SAMII, MissouriBuys, WEX, Fleetwave and MOVERS
• Demonstrate strong attention to detail, accuracy and be highly organized
• Possess excellent proofreading and writing skills
• Demonstrate strong interpersonal and communication skills
• Proficiency with Microsoft Word and Excel
• Possess a customer service-oriented attitude with both colleagues and the general public

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits Include:

• 3 weeks paid vacation AND 3 weeks paid sick leave
• 13 paid holidays per year
• Insurance: health (medical, dental, vision) and free life insurance
• Retirement: including up to a $75.00 per month match on savings plan
• Up to 6 weeks paid parental leave for birth or adoption
• And several additional resources including the SELF program (formerly EAP), discount websites, and healthy living incentives!

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

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• State of Missouri

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