ADMINISTRATIVE AID

Position/Program Information

EXAM NUMBER

PH0886H

FILING PERIOD :

Applications will be accepted beginning Tuesday, March 25, 2025, at 10:00 a.m. (PT) until Tuesday, March 25, 2025, by 1:59 p.m. (PT).
Applications received at 2:00 p.m. (PT), or after, will not be considered.

TYPE OF RECRUITMENT:
We encourage applications from anyone.

No out-of-class experience will be accepted.

THIS ANNOUNCEMENT IS BEING REPOSTED TO REOPEN THE FILING PERIOD TO ACCEPT ADDITIONAL APPLICATIONS AND TO MAKE MINOR UPDATES TO THE CONTENT OF THE JOB POSTING.

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THE TEAM MEMBER WE ARE SEARCHING FOR:
We are searching for someone who under close supervision, performs beginning level administrative staff work by participating, in making investigations of operating problems in a County department.

CLASSIFICATION STANDARDS:

These positions are entry and trainee level positions in the Administrative Assistant Series located in a central administrative office of a County department. Incumbents report to a higher level manager and, under close supervision, learn and perform analytical work in one or more areas of a broad range of governmental and managerial problems. Incumbents learn and perform routine technical administrative duties of a wide variety of consultative and analytical assignments, such as budget, personnel, organization, program, procedures, systems, and facilities planning.

Essential Job Functions

WHAT WILL I DO AS AN ADMINISTRATIVE AID?

• Collects and assists in analyzing and interpreting data relative to the work of the department.
• Assists in conducting studies to resolve objectively, the efficiency, economy and effectiveness of departmental operations, policies and procedures.
• Assists in analyzing problems of a department.
• Assists in budget preparation.
• Prepares or assists in gathering information and preparing a broad range of reports, manuals and correspondence.
• Compiles periodic and special reports.
• Carries out special projects as assigned.

Requirements

MINIMUM REQUIREMENTS:

A Bachelor's degree* from an accredited college or university.

PHYSICAL CLASS:

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

* In order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, please attach a legible copy of the Official Diploma, Official Transcripts, or Official Letter from the accredited institution, which shows the area of specialization and the date the degree was awarded, with Registrar's signature and school seal, to the application.

• Foreign degrees need to be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators, Inc. (AICE). See Employment Information under Accreditation Information .
  
• Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and, therefore, will NOT be accepted and may result in your application being incomplete and be rejected.
  

NOTE: If you are unable to attach the required documents with your application online, please e-mail them to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission. In the "Subject" of the e-mail please type the Exam Number and Exam Title.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

DESIRABLE QUALIFICATIONS:

Credit will be given to applicants who possess the following desirable qualifications:

• Experience in the use of Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Access, or PowerPoint in school or work projects or assignments.
• Experience collecting and assisting in analyzing and interpreting data school or work projects or assignments.
• Experience preparing or assisting in gathering and preparing information for various reports correspondence or presentations.

Additional Information

EXAMINATION CONTENT:

This assessment type will evaluate the education and experience you list on a questionnaire and assign a score based on a standardized scoring system.

This part of the assessment is worth 100% of your total score and assesses: Minimum Requirements and Desirable Qualifications.

Meeting the Minimum Requirements and achieving a passing score of 70% or higher on the examination is required for placement on the Eligible Register.


Passing this examination and being added on the Eligible Register does not guarantee an offer of employment.

ELIGIBILITY INFORMATION:

Candidates who passed the assessment are placed on a list in the order of their score group for a period of twelve (12) months. We will use this list to fill vacancies as they occur.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

Complete applications will be processed on an as-received basis and promulgated to the Eligible Register accordingly.

VACANCY INFORMATION:
The positions are in the Department of Public Health, and the list will be used to fill vacancies as they occur.

ELIGIBILITY INFORMATION:
Any shift, including evenings, nights, weekends and holidays.

Application and Filing Information:

Applications must be filed ONLINE ONLY.

Applications will be accepted beginning Tuesday, March 25, 2025, at 10:00 a.m. (PT) until Tuesday, March 25, 2025, by 1:59 p.m. (PT).
Applications received at 2:00 p.m. (PT), or after, will not be considered.

Tuesday , March 25, 2025 from 10:00 a.m. to before 2:00 p.m. (PT).

Applications submitted by U.S. mail, fax, or in person will NOT be accepted. Any required documents and/or additional information, if any, must be received with your application at the time of filing online or sent to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission.

Plan to submit your online application well in advance of Tuesday , March 25, 2025, before the 2:00 p.m., (PT) deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on the County of Los Angeles Job Opportunities Website, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website.

Please make sure you put in the time and effort when filling out your application. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements as listed on this job bulletin. Fill out your application completely and correctly to receive full credit for any relevant education, training, and job experience you include. For each job held, give the name and address of your employer, your job/position title, beginning and ending dates, number of hours worked per week, description of work and duties performed. If your application is incomplete, it will be REJECTED.


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Computer and Internet Access at Public Libraries:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at: https://lacountylibrary.org/library-locator/ .

Social Security Number:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Do Not Share User ID, Email, And Password:
All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Fair Chance Employer:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Equal Employment Opportunity:
It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

County of Los Angeles Employment Information:
The Employment Information document can be viewed by copying and pasting the URL http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf into a web browser search bar or click on the following link: County of Los Angeles Employment Information .

Anti-Racism, Diversity, and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Have questions about anything? Please contact us using the following information.


Department Contact Name: Exam Analyst

Exam Number: PH0886H
Department Contact Phone : (213) 684-8726
Department Contact E-mail: HRExams@ph.lacounty.gov

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (844)
914-1006
Teletype Phone: (800) 899-4099
Alternate Teletype Phone: (800) 897-0077

For detailed information, please click here

Closing Date/Time: 3/25/2025 2:00 PM Pacific

• 

• Los Angeles County

• (800) 970-5478

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