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Job Description
Definition
The Recreation & Community Services is seeking a dynamic and detail-oriented individual to join our team as a Staff Assistant in the Special Events Division. The ideal candidate will possess a strong passion for event planning and execution, with the ability to manage multiple tasks in a fast-paced environment. They should demonstrate excellent organizational skills, attention to detail, and a proactive approach to problem-solving. A positive and professional attitude is essential, as the candidate will interact with a variety of internal teams, external vendors, and high-profile guests. This individual must be able to represent the City of Milpitas Recreation and Community Services in a professional manner and follow the City’s and Recreation Services’ policies and regulations.
The Staff Assistant will assist Recreation and Community Service programs and activities as assigned, including but not limited to, seniors, youth, teens, camps, aquatics, special events, volunteers, or social services. Under the general supervision of a Recreation Supervisor and the direct supervision of a Recreation Program Coordinator, the Staff Assistant will perform various administrative and logistical support duties requiring knowledge of detailed activities related to the assigned area.
Typical Work Schedule: A typical work schedule is Monday through Friday, 15 to 25 hours per week, between 8:00 a.m. and 5:00 p.m. Some Special Events take place on Saturday or Sunday in the afternoons and evenings.
Employment Status: This is a temporary part-time, unbenefited, and unrepresented position.
Examples of Duties- Provides general information on policies, procedures, and methods of assigned areas.
- Assists in the planning, organizing, and implementation of recreational activities and programs.
- Provides assistance with performance measures as it relates to participant and community member surveys, etc.
- Compiles information and gathers data from various sources to compose and draft special project reports, spreadsheets, and correspondences.
- Researches current recreation and community service trends.
- Assists with the onboarding of new part-time staff in a limited capacity, as directed by full-time staff.
- Purchases department supplies and assist with inventory and budget tracking.
- Maintains office files and records of program activities.
- May be required to work weekday evenings, weekends, and irregular hours in the performance of duties.
- Performs other related duties as required.
Typical Qualifications
Minimum Qualifications:- Must be at least eighteen (18) years of age
Certifications and License/s:- CPR and First Aid certification within 90 days of appointment.
Other Requirements:- Live Scan Fingerprint clearance (Department of Justice background check)
- TB Test Clearance
Desired Qualifications and Experience:- Valid California Driver’s license
- Ability to travel to various locations within and outside the City of Milpitas.
- Work or volunteer experience in parks, recreation, or other community services programs
Knowledge of / Ability to:- Knowledge of modern office administrative procedures such as word processing, data entry and organization, telephone and counter reception, and filing.
- Principles and practices of effective customer service.
- Communicates effectively, orally and in writing, with correct English usage that includes spelling, grammar, punctuation, and vocabulary.
- Basic financial and statistical record-keeping techniques.
- Ability to routinely take initiative and act independently to make decisions as required.
- Strong team player and able to work cooperatively and efficiently with others.
Supplemental Information
Selection Process:
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
Questions? Contact us at HRRecruitment@milpitas.gov
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
City of Milpitas Temporary/ Seasonal Employee* Benefits at a Glance
Retirement Benefits
Federal law requires that employees who are not members of the City retirement plan (CalPERS) be covered under an alternate retirement plan (PARS).
6% of your salary will be deducted for participation in the PARS plan. The City will also contribute 1.5% of your earnings to your PARS account every pay period.
Paid Time Off
In accordance with State Law, after 90 days, Temporary/Seasonal employees receive 40 hours to use for sick leave.
Work and Life
Temporary/Seasonal employees are eligible for membership at the Milpitas Sports Center.
Temporary/Seasonal employees are eligible for membership in Commonwealth Credit Union, which offers a broad range of financial and investment services.
Temporary/Seasonal employees may qualify for Transportation Reduction Incentive Program (TRIP) cash incentive or transit subsidies based on their commute method.
Health Insurance (Not available to most Temporary/Seasonal Employees)
Temporary employees in a non-clerical position hired in the Planning, Engineering and Building Divisions may qualify for participation in CalPERS health, Delta Dental and Vision. (per Res. 7062) o Multiple plans available through CalPERS Health; plans with Kaiser rate or lower are paid by the City.
Delta Dental: City paid
Vision: City paid
*Temporary/Seasonal employees are limited to work no more than 1000 hours per Fiscal Year.
Closing Date/Time: 4/2/2025 11:59 PM Pacific -
ABOUT THE COMPANY
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City of Milpitas
Show moreLocated at the southern tip of the San Francisco Bay, the City of Milpitas is a progressive community that is an integral part of the high tech Silicon Valley. With a very diversified resident population of nearly 80,000, the City of Milpitas sees the
role of every employee as being committed to accomplishing the community’s vision by providing fiscally sound, superior services.
Milpitas is the 8th fastest growing city in the United States according to the US Census Bureau and the 2nd fastest growing in California. We are home to an industrious and well educated community with an average household income
exceeding the County average. The homeownership rate is close to 70% and Milpitas’ housing market remains affordable relative to the majority of Santa Clara County.
Milpitas is often called the “Crossroads of Silicon Valley” with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), State Route 237, and a County expressway. With existing light rail and a recently opened
BART extension, the transit hub adjacent to the Great Mall facilitated high density transit oriented development with over 1,000 units being built. There are approximately 1,790 acres, or 2.9 square miles designated for various industrial uses.
There are eight existing industrial parks and 550 manufacturing plants in Milpitas. The City provides a multitude of outstanding recreational opportunities, including aquatics, cultural arts and theater, sports leagues and activities, youth programming and senior activities and services.
The City of Milpitas is a full service City with water utility, sewer utility, police and fire services. The City Council makes the ultimate planning and policy decisions for residents, and oversees the City’s almost $192 million budget with 439 full-time
employees. There are 14 advisory commissions on which residents can participate –the Planning Commission, Arts Commission, Youth Advisory Commission, Library Advisory Commission and Senior Advisory Commission to name a few. Issues challenging the City and Commissions include development, quality of life, and
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