Analyst III Principal Project Controls Analyst

Analyst III Principal Project Controls Analyst

City of Portland

Salary: $107,265.60 - $151,881.60 Annually

Job Type: Regular

Job Number: 2025-00338

Location: 1120 SW 5th Ave, OR

Bureau: Bureau of Environmental Services

Closing: 3/31/2025 11:59 PM Pacific

The Position

Job Appointment: Full-TimeWork Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204Benefits: Please check our benefits tab for an overview of the benefits for this position.Union Representation: Non-represented, no union affiliationTo view current labor agreements, please visithttps://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.Application Material:Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.

The Bureau of Environmental Services (BES) is seeking an experienced project controls professional to join our Capital Project Management Office (PMO). This position is a leader and subject matter expert in project scheduling, cost estimating, and project controls for infrastructure capital construction projects. The position plays a critical role in the delivery of BES's approximately $250 million annual Capital Improvement Program (CIP).

This is an exciting opportunity for someone who enjoys working to create, implement, and help mature project controls and project management processes and procedures while supporting high-performing capital project teams. Our work makes a difference in protecting the environment and public health in Portland by improving stormwater and wastewater infrastructure systems and facilities.

This position:

• Serves as an advanced technical subject matter expert for capital project controls, specifically project scheduling and project cost estimating. The position will continue development and maintenance of robust scheduling and cost estimating methodologies based on industry best practices, and create and maintain documentation and training.
• Leads implementation of Project Management Institute (PMI) controls standards at BES as we mature our CIP project delivery and controls processes, including implementation of Earned Value Management (EVM) techniques. The position will lead process improvement efforts with teams of representatives from across BES to propose solutions and optimize processes and procedures.
• Mentors a small team of project and program controls analysts who provide analysis, monitoring, and reporting of project and portfolio status. The team also directly supports project managers and teams with assistance in scheduling, cost estimating, contracting, and change management processes and procedures.
• Supports the PMO Manager with accurate, reliable forecasting of project, program and portfolio budgets to inform development and monitoring of the annual and five-year CIP.
• Supports consistency, transparency, efficiency, and efficacy in the delivery of the BES CIP, ensuring oversight for portfolios of projects in various stages of pre-design, design, and/or construction.
• Works collaboratively with managers, supervisors and project leads in the PMO, the Engineering Services Group and other workgroups to develop and modify tools and methods for staff resource and workload planning.

Ideal Candidates Bring:

• Excellent communication skills, including the ability to train, present written and verbal information, write clear process instructions (SOPs) and listen to understand the needs of managers and staff.
• A strong value of building relationships and collaborating with teams across an organization to deliver results, build understanding and effect change.
• Innovation and creativity in achieving desired outcomes within a larger organizational context.
• An ability to see both the forest and the trees (the big picture and the details) and utilize data to inform continuous improvement processes.
• 6 or more years of managing capital projects and/or facilitating project controls.

Although not required, you may have:

• A Project Management Professional (PMP) Certification
• Agile project management, design thinking or other process improvement training and background

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Together we are re-imagining the work we do to ensure it aligns with Our Values:

• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our City and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities.

To learn more about the work we do at BES, visit our website: https://www.portland.gov/bes

Our BES 10-Year Strategic Plan can be found https://www.portland.gov/bes/documents/bureau-environmental-services-10-year-strategic-plan-2018-2027/download.

Within BES, the Project Management Office (PMO) is responsible for capital project delivery, including project management, project controls, and project quality for the bureau's capital improvement program (CIP). The CIP is composed of approximately 400 multi-year infrastructure design and construction projects, including sewer pipe rehabilitation and replacement, treatment plant and pump station facility expansions and upgrades, stormwater conveyance and treatment facilities, and watershed restoration projects. BES has been increasing CIP project output to meet the needs of the bureau's aging asset portfolio, as well as new regulatory requirements and the challenges of a growing city.

Work Location

This position is hybrid in-person/remote, with the option of full-time in-person. In-person work is at the Portland Building (1120 SW 5th Avenue) and/or the Columbia Boulevard Wastewater Treatment Plant offices (5001 N Columbia Boulevard).

Questions?:Terrol JohnsonSenior Recruitermailto:terrol.johnson@portlandoregon.gov

To Qualify

Applicants must specifically address and demonstrate in their resume and responses to the supplemental questions how their education, training and/or experience, meets each of the following:

• Experience applying the principles of project management and/or capital project controls, in the architecture, engineering, construction, and/or utility industry.
• Knowledge of how complicated systems go together to properly sequence detailed activities and to creatively re-sequence project schedules when conflicts arise.
• Experience using scheduling software such as Microsoft Project or Primavera P6 to plan, organize, direct, and develop schedules across a large suite of projects, preferably in a construction or design setting.
• Experience reviewing or developing project cost estimates and earned value (preferably in a construction or design setting) to inform interested parties of project performance and cost forecasts.
• Ability to contribute effectively in a multicultural workforce, promote an equitable workplace environment, and apply equitable practices related to the scope of work.
• Ability to work under limited supervision, independently determine methodologies, assumptions and data parameters to develop and adjust analytical models; determine report formatting; determine methods for resolving issues.

The Recruitment Process

STEP 1: Apply online between March 17 2025 and March 31, 2025Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis: Please note per thehttps://www.oregon.gov/boli/workers/pages/equal-pay.aspxyour salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

Step 2: Minimum Qualification Evaluation: Week of March 31, 2025

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of April 7, 2025

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 4: Selection (Interview): TBD

• Hiring bureau will review and select candidates for an interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBDStep 6: Start Date:

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.An Equal Opportunity/Affirmative Action Employer

To apply, please visit https://apptrkr.com/6085922

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