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Job Description
Pay Range: $54,879 - $71,343 annual compensation
Job Posting Closing on: Monday, April 7, 2025
Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required. This is an onsite full-time onsite position.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
The City of Fort Worth is one of the fastest-growing large cities in the U.S., home to nearly 1,000,000 residents. Our employees are dedicated to serving this vibrant community, guided by our values of exceptional customer experience, mutual respect, embracing diversity, continuous improvement, ethical behavior, and accountability.
The FWLab, launched in February 2023, is an innovative initiative designed to enhance Fort Worth’s organizational values and improve government services. By building capacity to explore, analyze, and learn from municipal data, the FWLab supports our vision to be “the most livable and best-managed city in the country.” We’re seeking a skilled and motivated Senior Administrative Assistant to join our small but dynamic FWLab Administration team. This role is a unique opportunity for an organizational leader to step in, assess existing processes, and create a streamlined infrastructure that enhances efficiency and clarity across our operations.
This position offers robust opportunities for skill development: begin with a 6-month probationary period mastering foundational tasks, then expand your expertise in budget management, HR coordination, and staff development over time. If you’re highly organized, proactive, and excited to build systems while creating impactful events-like staff appreciation days or strategic workshops-we want you to shape our team’s success! Enjoy a supportive environment, competitive salary, comprehensive benefits, and the chance to grow your skills through process improvement and event execution, all within one of Texas’s most thriving cities.
Minimum Qualifications:
- Bachelor’s degree in business administration, HR, or related field.
- Three (3) years of administrative experience.
- One (1) year in a supervisory or lead capacity.
- Valid Texas Driver’s License
Preferred Qualifications:
- Proficient in Microsoft Office and advanced systems (e.g., Excel, Power BI).
- Strong organization, time management, and interpersonal skills.
- Ability to research, present, and solve problems effectively, event planning and process improvement experience a plus.
The Sr. Administrative Assistant job responsibilities include:
- HR & Payroll: Lead the charge in recruitment and onboarding, ensuring a seamless experience for new hires with tours, introductions, and payroll training. Oversee bi-weekly payroll corrections for accuracy and compliance, while meticulously tracking FMLA and Workers’ Compensation claims to support our team’s well-being.
- Office & Records: Keep our office running smoothly by managing supplies and setting up welcoming workspaces for new team members. As the lead Medical Records Custodian, maintain confidential, accurate records with a keen eye for detail and adherence to regulations.
- Budget & Purchasing: Take ownership of the Administration division budget, developing and presenting financial plans to leadership while recommending adjustments to meet goals. Handle day-to-day purchasing, P-card reconciliations, and purchase orders to keep resources flowing efficiently.
- Programs & Training: Coordinate critical programs like our internship initiative, driving their success from planning to evaluation. Facilitate engaging training and team-building sessions, using your research and presentation skills to foster staff growth and collaboration.
- Event Planning & Execution: Play a pivotal role in designing and delivering department and organization-wide events, such as staff appreciation days, SteerCo meetings, budget events, or FWStat sessions. Create event concepts, manage logistics (e.g., space setup, materials), and execute memorable experiences that strengthen team morale and align with strategic goals.
- Support & Systems: Provide coaching to managers on performance issues, recommending measures to boost accountability. Master tools like Questica, Power BI, and advanced Excel to streamline processes, all while delivering exceptional customer service to internal and external stakeholders.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only. -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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