GRANT SPECIALIST (COMMUNITY PROGRAM SPECIALIST III)

DESCRIPTION

The City of Long Beach Health and Human Services Department has an opening for a Community Program Specialist III in the Homeless Services Bureau. Reporting to the Administrative Analyst III , this position will oversee performance management, grant management , and compliance related to the Bureau's programming of public funding .

EXAMPLES OF DUTIES

• Oversee a combination of grant funding utilized to support homeless services programming.
• Generates reports, applications, documents, subcontract agreements, and other administrative materials for grants.
• Monitors, facilitates, and evaluates participant involvement in grant programs.
• Interfaces with funders to ensure compliance and maximization of grant funding.
• Develops, updates, and maintains grant and bureau documents, as needed.
• A ssist with grant writing for the division.
• Reviews data and performance management to ensure grant compliance and deliverables.
• Reviews invoices from vendors to ensure invoices are in order, and prepares invoices to be approved for payment processing with the bureau's approver and the department's accounting team.
• Develops and provides oversight for Requests for Proposals (RFPs) and contracting for grants, vendors, subcontractors, and other agencies as needed.
• Reviews and analyzes expenses and other financial data, and processes Journal Entries in the City's Enterprise Resource Planning (ERP) system, Munis, as needed to ensure expense reconciliation of invoices.
• Assists with audit and monitoring tasks including gathering documents and reports as requested by audit staff, as needed.
• Performs other duties as necessary.

REQUIREMENTS TO FILE

EDUCATION

• Bachelor's degree in Public Health, Public Administration, Business, or closely related field. (Proof of education required)
  • Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

EXPERIENCE

• Two (2) years full-time professional experience grant monitoring and providing complex grant-funded program administrative support .
  • A Master’s Degree in Business Administration, Public Administration, Public Health, or closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience.

SUCCESSFUL CANDIDATE WILL:

• Learn, interpret, retain, and communicate technical and complex information, terminology, policies and procedures related to grant programs and compliance.
• Research and analyze data using a systematic and logical approach.
• Communicate clearly and concisely, both orally and in writing.
• Understand and follow oral and written instructions and procedures.
• Maintain accurate records and files.
• Work independently and/or as part of a team.
• Work effectively with a wide variety of people by consistently exercising tact, good judgment and a pro-active, problem-solving focused communication style.
• Operate office equipment including computers, printers and copiers as well as the word processing, spreadsheet, e-mail, database and program specific applications.
• Type and enter data accurately.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM PST, on Thursday, April 7, 2025 . T o be considered, applicants must submit a resume, cover letter, and proof of education (if qualifying with a degree) in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements , including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562) 570-7165.

The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 4/14/2025 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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