Office Aide

JOB BULLETIN

Are you preparing for a career in Human Resources?
If so, Buena Park has an exciting part-time Office Aide position available.



The City of Buena Park is seeking an individual willing to gain experience in supporting the Human Resources functions of the City's Human Resources/Risk Management Department. This position includes career development such as preparing and proctoring recruitment exams, attending job fairs, filing and answering phones, and so much more . This person may also perform basic research for special projects, in addition to performing day-to-day HR tasks such as recruitment and personnel file maintenance. The ideal candidate for this position is a multi-tasker, highly organized, detailed oriented, and can handle a high volume work load. This individual must also be able to maintain confidential information at all times. If you would like to join our team, APPLY TODAY!

The City works a 4/10 schedule Monday through Thursday 7:00 a.m. to 6:00 p.m. This part-time position is expected to work 20-30 hours per week.

GENERAL PURPOSE

Under general supervision, performs basic receptionist, clerical, customer service, and records management duties; types, processes, distributes and files documents; and does related work as required.

DISTINGUISHING CHARACTERISTICS

The Office Aide position is the part-time classification in the administrative support series. The Office Aide receives greater supervision and performs more simple and/or basic office support work. This position requires less specialized knowledge of departmental policies, accounting standards, customer service practices, and data support functions than higher level classifications in this series.

ESSENTIAL FUNCTIONS

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Types, formats, proofreads, and prints reports, correspondence, memoranda, forms and other documents; types from notes, drafts, and oral instructions; prepares routine correspondence; may scan, index, and archive records.Assists in providing front counter assistance and information within area of assignment; responds to requests for information and distributes appropriate forms.Distributes incoming and outgoing mail and correspondence; maintains accurate and up-to-date logs, files, calendars and records for assigned area.Assists in sorting, cross-indexing, coding and filing various materials using established procedures.Copies, collates, and binds documents; enters data into computer from various sources; inputs corrections and updates information; verifies data for accuracy and completeness.Operates a variety of office equipment including computer keyboard, calculator, copier, facsimile or scanning machine.Greets visitors and answers and refers telephone calls, questions, and complaints to other appropriate staff and departments.May provide back-up for other department or division office administrative support staff.Sorts, assembles, and packages documents for mailing purposes.
QUALIFICATIONS GUIDELINES


Knowledge of:

Office administration practices and procedures; computer equipment and software; methods and techniques of proper telephone etiquette; correct English usage, including spelling, grammar and punctuation; photocopying, record keeping and filing techniques; effective customer service techniques.

Ability to:

Learn to correctly interpret and apply City policies and procedures; perform general clerical work; proofread basic documents; organize and maintain office records and specialized files; communicate effectively, both orally and in writing; understand and follow instructions; enter and prepare clear and accurate data for records and reports; effectively respond to requests and inquiries from the general public and City staff; operate and use office equipment including computer; learn to use various software packages including Microsoft Office Suite; establish and maintain effective working relationships with staff, management, and the general public.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are frequently required to sit, stand and walk; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms above and below shoulder level. Employees occasionally lift and move records and documents weighing up to 20 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with staff, management, vendors, contractors, the public, and others encountered in the course of work.

WORK ENVIRONMENT
Employees typically work in office conditions, and the noise level is usually quiet, at or below 85 decibels levels.

EDUCATION/TRAINING/EXPERIENCE

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent and six months of office administrative support experience; or an equivalent combination of training and experience.

Experience in Human Resources is highly desirable. Municipal experience is highly desirable . Human Resources Certification or a degree in Human Resources may substitute for the required work experience.

LICENSES/CERTIFICATES/SPECIAL REQUIREMENTS

None.

APPLICANT INFORMATION/EXAM WEIGHT

TENTATIVE TESTING SCHEDULE
WRITTEN EXAM: TBDORAL INTERVIEW: TBD

Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at www.buenapark.com/hr as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.

All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. The list is valid for up to one year unless exhausted sooner.

The City of Buena Park is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.

The City of Buena Park Alcohol and Drug Abuse Policy requires that all applicants undergo drug and alcohol testing prior to employment.

Below is a list of key benefits offered to part-time, seasonal, and limited service employees of the City of Buena Park and is only a summary of benefits. They are not intended to replace or modify the legal plan documents on file in the Human Resources Department.

SALARY RANGE: Composed of six (6) steps - Entry step through E step (Except management positions). Each step represents an increase of approximately five (5) percent.

RETIREMENT: Provided through deferred compensation 457 plan administered by Nationwide Retirement Solutions. Employee pays member contribution of 3.75%. The City matches the employee's contribution of 3.75%.

EMPLOYEE ASSISTANCE PROGRAM: Available to all City employees and their immediate families.

OC CREDIT UNION: Available to all City employees and their families.

Closing Date/Time: 4/27/2025 11:59 PM Pacific

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• City of Buena Park

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