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Job Description
Examples of Duties
Duties may include, but are not limited to, the following:- Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
- Prepares monthly work schedules for staff; handles personnel problems or complaints; and trains and evaluates assigned personnel.
- Assists staff with resolving problems concerning legal document preparation and processing.
- Prioritizes work assignments.
- Orders supplies and maintains office records.
- May prepare the more difficult and complex legal court reports and other legal documents.
- Collect and assemble data and support materials for a variety of reports.
- Reviews client files and legal documents for any inconsistencies as to type of report required.
- Develops policies and procedures and conducts quality control reviews to ensure compliance.
- May prepare court calendar.
- Prepares, reviews and maintains templates including legal reports, documents, findings, and orders.
- Gives out information over the counter, on the telephone, or by letter.
- Gathers and analyzes data and prepares monthly and annual statistical reports.
Minimum Qualifications
Experience:
Three (3) years of clerical experience, including at least one (1) year performing duties equivalent to those of a Legal Process Clerk II or Legal Clerk II in Merced County.
OR:
Two (2) years of full-time experience performing legal office support duties including one (1) year of supervisory or lead responsibilities.
Essential Functions
ESSENTIAL FUNCTIONS- Operate a personal computer and other modern office equipment.
- Resolve conflicts and respond appropriately to complaints.
- Complete multiple priority projects with conflicting deadlines and under stressful conditions.
- Communicate effectively with others in person and over the telephone.
- Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
- Ensure consistency and accuracy in legal reports and documents.
- Perform difficult and complex assignments with speed and accuracy and meet deadlines.
- Perform job duties under stressful conditions and respond appropriately to situations.
- Develop and implement operational goals, objectives, work rules, policies, procedures, and work standards.
- Prepare, maintain, and review legal documents, records, and reports.
- Establish and maintain effective working relationships.
- Maintain confidential information in accordance with legal standards and/or County regulations.
- Train, evaluate and supervise staff.
- Frequent use of depth perception, peripheral vision and color perception.
- Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
- Occasionally kneel, bend, twist, squat, balance and crawl.
- Frequent use of hand-eye coordination.
- Frequent use of data entry device including repetitive hand and arm motion.
- Occasionally lift and carry up to 40 pounds.
- Normal dexterity, frequent holding and grasping.
- Sit or stand for long periods of time.
- Regular attendance is an essential function.
Knowledge of:- Legal court procedure documents and terminology, including proper format for legal documents.
- Correct English usage, spelling, grammar, punctuation and sentence structure.
- Modern office procedures as well as department specific methods, procedures, policies, and regulations.
- Principals and techniques of supervision and training.
- Court filing procedures, electronic and in-person.
- California Law Enforcement Technology Telecommunications System (CLETS).
Ability to:- Operate a personal computer and other modern office equipment.
- Perform difficult and complex legal clerical work.
- Spell correctly, including legal terminology.
- Recognize and correct grammatical, punctuation and sentence structure errors.
- Make mathematical calculations.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
- Train, supervise, coordinate, and evaluate the work of legal clerical staff.
- Establish priorities and coordinate material to meet court deadlines.
HOLIDAYS & LEAVES
MANAGEMENT LEAVE
May receive, depending upon classification, 96 hours per Fiscal Year.
VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).
SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
HOLIDAYS
Twelve paid holidays annually plus two optional holidays.
BEREAVEMENT LEAVE
Five (5) regularly scheduled consecutive workdays.
INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.- Anthem 500 EPO
- Anthem 1500 EPO
- Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
- Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
Dental Insurance - Delta Dental- County pays 100% of the premium for employees and 50% for dependent(s)
- County pays 100% of the premium for employees and 50% for dependent(s)
Management Disability Insurance - Unit 20 Unrepresented Management Levels A-E - 100% premium paid by employer
LIFE INSURANCE
County-paid Life and Accidental Death & Dismemberment Insurance- Unit 20 Unrepresented Management:
- Level A & B $85,000
- Level C $55,000
- Level D & E $35,000
Voluntary Term and Whole Life Insurance are available - premium paid by employee
RETIREMENT
DEFERRED COMPENSATION
The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.
MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.
EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)
Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682.
Closing Date/Time: Continuous - Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
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ABOUT THE COMPANY
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Merced County
Show moreMerced County, located in the heart of California's Central Valley, offers a unique blend of vibrant agricultural heritage and modern development. Known as the "Gateway to Yosemite," Merced County is surrounded by breathtaking natural beauty, including nearby national parks, lush farmlands, and scenic rivers. The county's strategic location provides easy access to major urban centers like San Francisco, Sacramento, and Fresno, making it an ideal hub for both business and leisure. With a diverse economy anchored by agriculture, education, healthcare, and manufacturing, Merced County offers ample opportunities for career growth and professional development. The presence of the University of California, Merced, further enhances the county's reputation as a center for innovation and research, attracting top talent and fostering a dynamic workforce.
In addition to its economic strengths, Merced County boasts a high quality of life with a strong sense of community. Residents enjoy affordable housing, a lower cost of living compared to many other parts of California, and a family-friendly environment with excellent schools and recreational facilities. The county's rich cultural heritage is celebrated through numerous festivals, farmers' markets, and community events, creating a welcoming atmosphere for newcomers. With its combination of economic opportunity, educational excellence, and a supportive community, Merced County is not just a great place to work but also a wonderful place to live and thrive.
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