-
Job Description
The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.
General Description
The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain servicemembers and veterans.
The Town of Longboat Key is accepting applications for a Full-Time Budget Manager in our Finance Department. A pre-employment physical and drug screen will be required, except for current employees who have met this requirement.
Why Join Us?- Innovative Projects: Advance projects that protect and enhance our coastal environment and the Town way of life.
- Professional Growth: Opportunities for continuing education, certifications, and job specific training.
- Community Impact: Make a difference in a community that values dependability, resilience, fiscal sustainability and excellence.
- Work-Life Balance: Enjoy a supportive work environment with flexible working arrangements
POSTING HIGHLIGHTS
The Town of Longboat Key is a beautiful place to live, work and visit. Join our team at the Town of Longboat Key, a premier coastal community renowned for its exceptional service and commitment to quality of life.
Budget Manager - Premier Coastal Community
Hiring Range: $83,000 - $100,000
Benefits:- Retirement: Town contributes 6% of employee’s salary, plus 50% of contribution up to 3% if employee contributes, for a maximum of 9% to retirement plan plus a 401K with a match.
- Health Insurance Cost: 100% for employees and 88% for family coverage
- Other Benefits: Dental plan, Vision plan, Short Term Disability, Long Term Disability, Life Insurance, all at good, competitive rates.
- Regular Vacation: 80 hours earned per year plus 2 personal days
- Sick Leave: 95 hours per year
- Manager Hours, 24 hours per calendar year, does not roll over - must use by last period in the year or will be lost.
- Wellness Days: Earn up to two additional days off per year
EXPECTATIONS FOR ALL EMPLOYEES
Supports the organization’s mission, vision and values by exhibiting the following behaviors:
Be Service Minded
Value Teamwork
Be Professional
Have the Utmost Integrity
Demonstrates Mutual Respect
Bring a Positive Attitude to Work
Embrace Continuous Improvement
FUNCTIONS
Senior Accountant Level
Budgeting and Accounting
Customer Service
Under general supervision of the Finance Director, the purpose of the job is to perform highly technical work in formulating and controlling Town budgets and assists in the training and supervision of other finance staff. This position coordinates and is responsible for the planning, analysis, preparation, development, implementation, and monitoring of the Town’s annual budget (governmental and enterprise funds) and its multi-year capital improvement program in accordance with laws and regulations and managing financial resources to support government operations and programs.
The Budget Manager works closely with management in scheduling meetings for the preparation of the budget, is responsible for compliance with Truth in Millage (TRIM) process, and creates public materials relating to budget processes and reports. Works with management in the writing and publication of budget documents/reports. Works with the Planning Department for development of the Capital Improvement Element (CIE) of the Town’s comprehensive plan, performing financial feasibility analysis and modeling. Coordinates spending with all departments including chart of account selection, encumbrances and budgetary control. Analyzes accounting data and prepares special reports as necessary. Prepares year-end audit work papers including but not limited to schedules of expenditures, capital outlay, capital assets, construction in progress and tangible personal property.
In addition to the above duties, this position is responsible for the property and casualty risk management, workers comp (including audits) and NFIP flood policies of the Town. Duties include keeping the Town’s insurance policies in effect and coverage at appropriate levels with the assistance of an insurance consultant, completing renewal applications, and executing prompt handling and reporting of all claims. Must plan for and manage the proper timing of inspections for claims associated with hurricane events (pre and post events), track documentation required for claims and coordinates closely with FEMA finance staff goals and objectives in the reimbursement process.
Essential Functions
ESSENTIAL FUNCTIONS (Note - This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.
SPECIFIC JOB DUTIES
Accounting / Budgeting- Assist in Development of the Budget Calendar and the Budget Message
- Plan and prepare Departments in development of the Budget in BS&A ERP system
- Oversee Digital Budget Book Preparation powered by ClearGov
- Oversee Digital Capital Improvement Plan powered by ClearGov
- Coordinate Budget with Strategic Plan powered by ClearPlan
- Assist in preparation of updates to the Capital Improvement Element of the Town’s Comp Plan.
- Prepare budget related agenda items (Budget Resolutions and Amendments)
- Develop personnel costs and related benefits for budget adoption
- Review Payroll Set up of General Ledger Distributions to ensure matching Budget Dollars
- Budget review for Purchase Order requests
- Budget review for all accounts payable transactions including pcard purchases
- Participating in budget workshops and meetings with the Town Commission
- Prepare all legal documents for Truth in Millage (TRIM) compliance including advertisements using OASYS
- Oversee recording and reconciliation of capital assets including depreciation
- Prepare ACFR Schedules as required by Finance Director
- Back-up for approving ACH and wire transfers
- Prepare and/or Post Budget Transfers
- Prepare and/or Post Journal Entries
- Oversee filing of Building Surcharges
- Prepare insurance applications for renewals with carriers
- Review insurance policies for appropriate coverage
- Responsible for filing insurance claims for property and liability, working closely with the adjusters
- Maintains a system of tracking assets for the accounting records including GASB entries for additions, disposals and impairments and Budgeting
- Reviews Public Forum Permits for issues involving risk.
- Serves as liaison to the Town’s carrier (as voting member when applicable)
- Responsible for maintaining Fleet inventory for insurance purposes and internal controls over Department fleet purchases and disposals
- Monitors vehicle recall notices and notifies appropriate departments
- Oversees fueling system software settings and administration of gas keys
- Responsible for obtaining and maintaining vehicle titles and registrations for all Town vehicles
- Oversees filing of State Fuel Tax Refund
- Bank of America Works (pcards) system administer for accounting and roles profiles
- Town Website administrator for Finance related pages
- Collective Bargaining negotiation team member with ability to create complex cost analysis
- Plans, schedules, prepares agenda material and runs the annual Citizens Tax Oversight Committee (“CTOC”) meeting
- Report to work as required by the Disaster Plan Recovery guide and regular attendance during normal working schedule other than excused or job-related absences.
OTHER TASKS
Every incidental duty connected with this position cannot be specified in the job description and an employee, at the discretion of the Town, may be required to perform duties that are not included in this job description. Employees are expected to take on additional duties as assigned or modify schedules to the best of their ability for the good of the team and the department.
Knowledge, Abilities, & Qualifications
JOB PERFORMANCE KNOWLEDGE AND ABILITIES
This role is responsible for the overall budgeting process, including developing, implementing, and monitoring the annual budget, five-year capital improvement plan, and strategic plan. They ensure compliance with relevant laws and regulations and GFOA (Government Finance Officers Association) best practices. A thorough understanding of budgeting principles including revenue and expenditure forecasting, and knowledgeable of applicable generally accepted accounting principles and practices required. Ability to prepare financial analysis and ability to prepare accurate accounting reports and statements of considerable complexity. Skilled with computers with ability to use word processing, advanced spreadsheets and other accounting software. Possesses a strong knowledge of creating and working with complex spreadsheets. Able to work in a team environment.
MINIMUM QUALIFICATIONS- Education: A bachelor's degree in finance, accounting, economics, or a related field and five (5) or more years of professional experience in government finance, accounting, auditing, analysis, design and planning of local government finance, budget or budget management required.
- Experience: Comprehensive working knowledge of current local government budgeting practice. Working knowledge of financial computer systems including database administration and working with vendors, technical staff and end users to maintain the Town’s financial system; troubleshoot, resolve issues and configure or revise processes and procedures.
- Skills:Ability to perform complex mathematical calculations with error free accuracy. Ability to develop computer spreadsheets using complex formulas and a variety of financial and other mathematical functions. Excellent computer skills in Microsoft Word and Excel required.
- A valid driver’s license.
Working Conditions & Supplemental Information
WORKING CONDITIONS
General office environment hours (7:30am to 4:00pm with ½ hour lunch); majority of time is spent at a desk or computer workstation. The Town offers a flexible schedule upon approval of the Department Head with one day of remote work currently offered at a schedule agreeable with the Department Head.
SUPPLEMENTAL INFORMATION
The Town of Longboat Key is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the Town of Longboat Key provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in § 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain employees to additional drug testing requirements. Any employee who violates the program is subject to disciplinary action up to and including termination.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our Web page at:
https://www.longboatkey.org/town-government/departments/human-resources/employee-benefits
Closing Date/Time: 4/30/2025 11:59 PM Eastern -
ABOUT THE COMPANY
-
-
Town of Longboat Key
Show moreLongboat Key is an offshore barrier island running roughly north to south and enclosing the western boundary of Sarasota Bay in Southwest Florida. The island’s eastern shoreline has dense mangroves except where canals have been dredged and marinas built. The western shoreline consists of a white sand beach on the Gulf of Mexico. On both the north and south ends, Longboat Key is separated from neighboring islands by deep water passes from the Gulf to Sarasota Bay. St. Armands Key and Lido Key lie just south of Longboat Key and West of Sarasota. Lido Key is bordered by Sarasota Bay on the East and by the Gulf of Mexico on the West. St. Armands Key is surrounded by Lido Key on the West and Sarasota Bay on the East. Longboat Key, Lido Key and St. Armands Key are directly connected to each other by bridges.
-
GEOGRAPHY
LONGBOAT KEY:
- Land Area: 4.26 square miles
- Length: 10.8 miles
- Width: .05 to 1 mile
- Elevation: 3 to 18 feet
LIDO KEY:
- Land Area: 530 acres
ST. ARMANDS KEY:
- Land Area: 83.6 acres
-
POPULATION
LONGBOAT KEY:
- Full-time Residents: 8,000
- Seasonal Residents: 12,000
- Peak Season: 22,000
- Average Age: 66
- Male: 46.1%
- Female: 53.9%
- Avg. Household Income (2013): $175,000
LIDO KEY:
- Full-time Residents 1,475
- Seasonal Residents 1,000
- Peak Season 2,500
ST. ARMANDS KEY:
- Full-time Residents 743
GOVERNMENT
Longboat Key lies in two counties- Manatee on the northern half and Sarasota on the southern half. The island was incorporated as a township in 1955 and is governed by a seven member Town Commission, each serving a two-year term. The Mayor is elected for a two-year term by the Town Commission. Administration is under Town Management with a full complement of departments; building, planning & zoning, finance, town clerk, police and fire/rescue. Additionally the Town maintains coorperative relationships with police and fire rescue in neighboring communities. Lido Key and St. Armands are both in Sarasota County and are governed by the City of Sarasota. The Sarasota City Commission consist of five elected commissioners. The Mayor and Vice-Mayor are chosen by the Commisson and serve one year terms. All elections are non-partisan and Sarasota has a Commission Manager form of governement. The Commission appoints a City Manager. City departments include police, public works, building, zoning and code compliance, finance, housing and Community Development, Van Wezel Performing Arts Hall, Planning and Engineering.
TRANSPORTATION
Longboat Key’s primary transportation element is Gulf of Mexico Drive (S.R. 789), a state highway classified as “urban minor arterial” running from the northern to southern ends of the key. All other roadways are Town-owned two lane streets connecting to Gulf of Mexico Drive. St. Armands Key’s primary transportation element is S.R. 789 which takes you around St. Armands Circle into Sarasota. Other roadways on St. Armands Circle are city owned. Lido Key’s primary road is Ben Franklin Drive which is just west of Blvd of the Presidents on St. Armands Circle. All other roadways on Lido Key are owned by the City of Sarasota. The Intracoastal waterway runs through Sarasota Bay and is accessible from Longboat from both the Gulf passes and numerous channels on the island’s bayside. There is public bus transportation serving the islands from Sarasota County. The Sarasota/Bradenton area has an international airport, extensive bus service, major state highways and the interstate highway system.
PUBLIC SAFETY
On Longboat Key there are 60 full-time employees in Police and Fire-Rescue Departments. All Fire-Rescue personnel are certified paramedics or EMT’s. Average response time of Fire-Rescue is only three minutes. Lido Key and St. Armands Key are under the jurisdiction of the City of Sarasota. Police Department and Fire-Rescue is through Sarasota County. Sarasota County has 127 Fire-Rescue personnel serving Lido Key and St. Armands Key and response time is just under three minutes. The City of Sarasota assigns four police to cover St. Armands Key and Lido Key, one of those four officers are present 24 hours a day 7 days a week.
TAXES
State sales tax is 7% in Sarasota County and 6.5% in Manatee County. However, medicines, medical services and most food items are exempt. Sales tax rates for transient rentals are 10.5% in Manatee County and 10% in Sarasota County. Area property taxes average 2% of assessed valuation, which is construed as market value. Taxes are assessed as of January 1 each year by the city, county and/or special taxing districts. All property taxes are conveniently combined in one bill due in November and delinquent if not paid by April 1 of the next year. Each person who owns and resides on real property in Florida on January 1 and makes the property his or her permanent residence is eligible to receive a homestead exemption up to $50,000. The first $25,000 applies to all property taxes, including school district taxes. The additional exemption up to $25,000, applies to the assessed value between $50,000 and $75,000 and only to non-school taxes. You must have a deed, Florida Drivers License, voter’s registration or Declaration of Domicile to apply. Renewals are made through the mail and are automatic unless your status changes.
Tangible Tax – Business property is subject to Florida’s Tangible Tax, which includes everything used in performance of your business except real estate. All businesses whether individual, partnership or corporations, which control, manage, lease or own any tangible personal property such as furniture, equipment, computers, machines, etc. must file a tangible tax return prior to April 1 of each year. Failure to do so will result in a fine.
HOUSING
The islands have a mix of residential condominiums, single-family homes, mobile homes and tourist units. This housing reflects the areas popularity as a haven for retired and working residents, winter residents and tourists.
SARASOTA/BRADENTON INTERNATIONAL AIRPORT
Sarasota Bradenton International Airport, just east of Tamiami Trail (US 41) on the Manatee/Sarasota County line, is a convenient 30 minutes from Longboat Key.
Carriers include Air Canada, Air France, Air Tran Airways, Jet Blue Airways, KLM, United Airlines and US Airways. Commuter service is provided by air Sunshine & Conair. For information call 941-359-5200 or visit online at www.srq-airport.com.
-