Senior Accounting Assistant

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity:

DEPARTMENT OF HEALTH & HUMAN SERVICES :

At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.

ABOUT THE POSITION

There are currently three (3) open full-time contingent/temporary Senior Accounting Assistant positions within the Health and Human Services Departments’ (HHS) Office of Finance. Two of these positions are on the Centralized Billing team, supporting the Behavioral Health and Recovery Services Division (BHRS). The third position is in the General Administration Unit, supporting the Finance Administration team.

Centralized Billing Team Position Statement:

The Senior Accounting Assistants on the Centralized Billing team, work with the team to perform a high volume of claiming medical services to governmental and commercial insurance carriers, claims processing and follow-up, and client billing and dispute resolution. Additional duties include client account maintenance, payment posting and preparing bank deposits, preparing and sending client statements, processing client collection accounts and various billing reports and reconciliation.

General Administration Unit Position Statement:

The Senior Accounting Assistant in the General Administration Unit plays a crucial role in supporting the finance administration team by assisting with general accounting duties including, reviewing invoices, recording financial transactions, and preparing journal entries. This position offers the opportunity to work in a collaborative environment, while developing accounting skills, and contributing to the success of HHS.

Hybrid Schedule:
The Health and Human Services Department has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule.

ABOUT YOU

Our Highly Qualified Candidate

Centralized Billing Team Ideal Candidate Statement:

The ideal candidate has experience working in a medical administrative setting with at least one year of experience in medical billing and reimbursement. The candidate has experience in claiming medical services to either governmental or commercial insurance carriers including payment posting, claims follow-up, and denial research and resolution. The ideal candidate also has excellent communication skills, is detail-oriented, well organized and has experience assisting in financial and client account maintenance, data entry and reconciliation of various spreadsheets and fiscal reports. Experience using practice management software, electronic health record software and the Microsoft suite is preferred. Administrative support and Behavioral Health experience are also desirable.

General Administration Unit Ideal Candidate Statement:

The ideal candidate possesses a strong background in assisting with accounting duties and demonstrates proficiency in both industry-standard accounting software and Microsoft Excel at an intermediate or higher level. They have experience in either public or private industry with assisting with accounting duties, in handling key financial functions, including Accounts Payable (invoice review and approval), Accounts Receivable, and Journal Entries.

This role requires strong attention to detail, organizational skills, and a solid understanding of accounting principles to ensure accurate financial recordkeeping and efficient operations.

Additionally, the ideal candidate has the ability to navigate complex financial environments, effectively managing multiple funding sources while balancing competing priorities. They thrive in a cross-divisional team setting, collaborating seamlessly with stakeholders to ensure the accuracy, efficiency, and timeliness of all accounting responsibilities. Strong analytical skills, attention to detail, and the ability to adapt to evolving financial regulations and organizational needs is essential for success in this role.

QUALIFICATIONS
Knowledge of

• Principles and practices of financial and accounting document processing and record keeping.
• Principles and practices of auditing and reconciling a variety of financial documents and records.
• Procedures, terminology and forms related to the functional area(s) to which assigned.
• Computer applications related to the work, including word processing, spreadsheet and data base applications.
• Standard office practices and procedures, including the operation of standard office equipment.
• Basic budgetary and public agency financial record keeping principles and terminology.
• Business arithmetic.

Ability to

• Perform complex and difficult accounting, financial, payroll, billing statistical and/or budgetary support work.
• Prepare a variety of complex financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
• Review, audit and reconcile financial, accounting, payroll and budgetary documents and records.
• Enter a variety of information into automated financial, accounting and statistical reporting systems.
• Interpret, apply and explain standard accounting, financial, departmental and County policies, procedures and transactions.
• Make accurate arithmetic and statistical calculations.
• Prepare accurate and timely billings.
• Provide lead direction to staff on a day-to-day or project basis.
• Organize own work, setting priorities and meeting critical deadlines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 4/2/2025 11:59 PM Pacific

• 

• County of Marin

• (415) 473-6104

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