Administrative Services Manager & Business Operations

Job Summary

Under the direction of the Dean, serves as the Administrative Services Manager for the College of Business (COB). Augments the college's administrative and organizational structure by performing several high-level duties in fiscal management and staff and academic personnel. Exercises significant judgment in the development and implementation of administrative policies and procedures.

Key Responsibilities

• Fiscal Responsibilities: Responsible for the development and implementation of all fiscal policies and procedures in COB and university. Serves and the resource person for the department chairs and staff on fiscal management and interpretation of fiscal policies and procedures.
• Human Resource Management Responsibilities: Responsible for staff recruitment, hiring, training, and performance evaluation processes.
• Project Management - Facilities and Instructional Technology. Overseas the development and maintenance of internal guidelines related to COB facilities, and procedures for usage, scheduling, and operation of COB Facilities, including capital outlay, equipment, and special projects as needed.

Knowledge Skills and Abilities

Demonstrated knowledge and experience in analyzing financial, human resources and enrollment information from various sources, interpreting that information, making recommendations based on that information and implementing necessary changes. Knowledge of financial operating procedures related to budget, accounts payable, accounts receivable, purchasing, travel, facility management, telecommunications, trust, course fees, hospitality and gift policies, grants, self-support programs, external funds and reimbursement to State funds. Knowledge of collective bargaining contracts and policies and ability to advise Dean accordingly. Ability to use financial software to create complex spreadsheets, perform detailed analysis, research and evaluation, prepare financial reports for dean, associate deans, chairs/directors, and administrators in the Provost's Office.

Ability to maintain good working relationships with campus community. Ability to take initiative and independently plan, organize, coordinate, and work in high-paced office with accurate results. Ability to work cooperatively with all faculty, chairs/director, staff and students and promote activities to align with student success initiatives. Ability to communicate financial information in an understandable format aimed at a variety of different audiences. Includes the ability to prepare written and/or oral financial reports to all levels within the college. Good understanding of General Accounting principles with the emphasis primarily in budget control as well as associated financial management principles, such as purchasing and accounts payable.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree and 5 years required. Master’s degree preferred.
• Five years of working experience with budgets, financial and position analysis required in developing budgets, formulating complex spreadsheets, researching and analyzing data, and problem solving.
• Three years of HR experience in faculty workload, faculty assigned time, lecturer contracts, lecturer entitlement, additional employment, tenure-track faculty and staff recruitment, staff training and relationships, and student worker hiring including graduate assistants, instructional student assistants, and federal work study students.
• Experience in campus procurement, travel, accounts payable, and accounts receivable policies and procedures.
• Experience in degree program budget development and revenue analysis.
• Enrollment management experience preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

College of Business

Compensation

CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $8,339 - $12,509 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator II

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Advertised: May 09 2025 Pacific Daylight Time
Applications close: May 23 2025 Pacific Daylight Time

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• Cal State University (CSU) Long Beach

• 562.985.4111

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