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Job Description
job description
Under the supervision of the Supervisor, the Class performs the following duties:
- Answer phone calls and tend to visitors; provide guidance and direction to callers and visitors; perform simple research to respond to questions from visitors and callers; receive and send notification emails regarding canceled or rescheduled meetings, agenda distribution, and status inquires.
- Assist in receiving, reviewing, and routing numerous correspondence; perform date entry in LAFD’s Assignment Tracking and Reporting System (SRS); upload letters into system, update status; retrieve, review, and research information as needed; file correspondence and other documents physically and electronically; create or review and edit approved Information Notices and upload to the LAFD Intranet.
- Assist the bureau office in performing basic research and follow up calls in support of special projects; assist in gathering information and typing content provided for quarterly newsletter. Log basic financial information in Microsoft Excel/Google Sheets relative to budget monitoring and control, bureau staffing, sworn staff vacancy projections, special fund expenditures, variable staffing hours, and others; receive, log, and route invoices to Accounts Payable for payment.
- Assist Senior Management Analyst in reviewing numerous travel requests and documents; verifying expense calculations; ensure that all documents and information are in compliance with City travel guidelines; utilize the internet to retrieve and verify information related to travel for conferences, meetings, etc. (e.g., maps, car rental/taxi/car service quotes, mileage, estimates, hotel rates); assist Secretary with the preparation of travel requests and post-travel documents for Bureau Commander.
- Provide clerical support to the Training and Support Bureau Commander during the absence of the Secretary.
- Order supplies for bureau office utilizing LAFD’s Supply Requisition System (SRS).
- Perform other Duties as needed.
How to apply
Electronic submittals are required . Interested candidates should submit a Departmental application and resume to the Los Angeles City Fire Department, Training and Support Bureau.
Please include Class - Division, First and Last Name in the subject line of your email. Submit the requested information to:
Email: daniella.boyle@lacity.org
Transfer
These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.
Closing Date/Time: 5/23/25 -
ABOUT THE COMPANY
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City of Los Angeles
Show moreLos Angeles is the second largest city in the United States and has a multi-ethnic population of
approximately four million. It is truly a world-class city that offers a diversified economy and an unparalleled quality of life. Los Angeles continues to maintain its position as an economic power-
house, the entertainment capital of the world, and a major trendsetter in virtually every field of human endeavor.Los Angeles is a charter city and is governed by a Mayor and City Council. The City Council serves
full time and has fifteen members elected by district for four-year terms. Boards of Commissioners, appointed by the Mayor and confirmed by the City Council, oversee several
of the City’s departments and bureaus.The City has 44 departments, bureaus, and offices for which funds are budgeted annually by the
Mayor and City Council. Within those, the City has three departments (the Departments of Water &
Power, Harbor, and Airports) that are financed solely by revenue generated from their operations,
which are governed by Commissions, as well as two distinctly separate pension systems (Los
Angeles Fire & Police Pensions and the Los Angeles City Employees’ Retirement System). -