RECORDS TECHNICIAN

ABOUT THE POSITION

The Clerk's Office is seeking qualified candidates to apply for the Records Technician position. The Records Technician scans documents, archive images and related data for record keeping. This position is responsible for capturing, processing, verifying and managing digital and hard copies of various marriage, business and board documents. Responsible for conducting complex records searches for both internal and external customers. Participates in the implementation of departmental records destruction and retention schedule for records management.

THIS POSTING REFLECTS THE SALARY SCHEDULE FOR THIS POSITION EFFECTIVE 7/1/2025. PLEASE NOTE THAT ALL ACTIVE EMPLOYEES ON 7/19/2025 WILL RECEIVE A SALARY DECREASE CONSISTENT WITH AN INCREASE IN PERS CONTRIBUTION. AS SUCH, PAY IS SUBJECT TO CHANGE AND MAY BE REVISED.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to graduation from high school AND three (3) years of full-time clerical experience in computer support, records management or similar setting. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.
All qualifying education and each experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

• Provides record imaging services; act as a contact point for all document imaging software applications and issues, including scanning, control and retrieval.
• Answer telephones; respond to inquiries from County staff and the general public regarding official documents, search for and provide information and copies of official documents; solve routine problems associated with locating records and documents.
• Validates requests for official documents in conformance with established departmental procedures, policy and applicable laws, codes and regulations.
• Documents and logs official records. Scans current and archived documents; performs image manipulation as required by the limits of the imaging system.
• Maintains document storage databases using specialized imaging software applications and equipment.
• Applies indexing and retrieval terminology according to established parameters.
• Input data and data elements and verify accuracy of data entry according to procedures.
• Prepares documents for scanning and microfilming, requires lifting and moving documents from one location to another.
• Make correct settings and calibrations of equipment to ensure highest possible image quality.
• Reproduces documents back to original size, utilizing various printer hardware and software.
• May complete cash transactions with customers for requested documents; prints receipts and balances a cash drawer each day.
• Cleans and maintains all imaging and microfilm equipment.
• Uses a computer to enter various data.
• May work with confidential documents.
• May enter related data and develop and manage databases and/or spreadsheet files and report formats.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports regarding the records process.
• Organizes, maintains and purges various departmental files; develops indexing systems; photocopies and microfilms information as required.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Uses standard office equipment, including a computer and microfilm and microfiche equipment, in the course of the work.
• May train others in work procedures or direct the work of others on a project or relief basis.
• Participates in the destruction of documents per department procedure.

OTHER DUTIES AND RESPONSIBILITIES:

• May assist in off-site vault inventory, including documentation and copying media for long term archival storage.
• Serves as project and/or team leader as assigned.
• May fill in for other staff in the division as needed or on a relief basis.
• May drive a county or personal vehicle to other satellite offices and/or offsite storage vault.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Must be capable of lifting up to 50 pounds. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

• Flexible Schedules including 4/10 options
• More Money in Your Pocket
  • 100% Employer Paid Defined Benefit Retirement
  • No Social Security Deduction
  • No State Income Taxes
• Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
  • Medical - Employer pays 90% of premium
    • Pharmacy Benefits (30, 90-day retail or mail order fills)
    • 24/7 Telephone Advice Nurse - no employee cost
    • Teledoc, Doctoroo, and Dispatch Health
• Retiree insurance - eligible after 5 years of service
• Dental
• Vision
• Life Insurance - Employer Paid
• AD&D - Employer Paid
• Long Term Disability - Employer Paid
• Generous Leave Accruals that include:
  • 13Paid Holidays includinga Floating Birthday Holiday
  • Paid Vacation Leave
  • Paid Sick Leave
  • Holiday Leave
• Other leave options
  • Catastrophic Leave
  • Parental Leave - Up to 90 days
• Wide Variety of Voluntary Benefits that include
  • Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
  • Trustmark - Permanent Life Insurance benefits and long-term care.
  • Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
  • TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available
  • Morgan Stanley - Deferred Compensation Plan
• Employee Assistance Program
• Onsite Fitness Center - $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

Closing Date/Time: 7/29/2025 5:01 PM Pacific

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• Clark County

• 702-455-4565

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