Legal Process Assistant I/II

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity.

The Marin County Sheriff's Office: The Marin County Sheriff's Office is committed to partnering with our communities to provide leadership and excellence in public safety. We take pride in our department and work hard to provide a safe environment for our residents. The department is divided into three major bureaus; Administrative and Support Services, Detention Services, and Field Services in addition to operating the countywide Major Crime Task Force. The responsibilities of the Sheriff's Office Bureaus include providing general law enforcement services in the unincorporated communities of Marin County, maintaining the county jail, providing security to the Superior Court, operating a countywide communications division, performing death investigations under the purview of the Coroner, operating a documentary services division consisting of records, warrants, civil units, and more. To learn more about the Sheriff's Office, visit our website .

ABOUT THE POSITION

Within the Marin County Sheriff’s Office, Legal Process Assistants will perform a variety of legal office support duties. This position is in the Documentary Services Division and is responsible for providing County employee ID services, fingerprint services, maintaining related documents, billing and deposit records. In addition, this position provides support to other team members in the receiving, maintaining, and processing of both civil and criminal legal documents for the Sheriff’s Office. This position also works in partnership with other County Departments, local, state, and national government agencies.

There is currently one (1) full time, regular hire vacancy that will be filled at the Legal Process Assistant I or II level. Candidates will be considered for the level(s) for which they meet minimum qualifications.
The eligible list from this recruitment will also be used to fill future vacancies (regular, fixed term, full-time, part-time, contingent) in other County departments. If you are interested in working in a department other than those mentioned above, please consider applying to this recruitment

ABOUT YOU

Our Highly Qualified Candidate: The highly qualified candidate is a team player who possesses strong customer service skills both over the phone and in person. The work is often confidential and the candidate must be able to deal successfully with the public, occasionally where relations are strained or confrontational. The candidate is well organized, detail-oriented, has reliable and accurate data entry skills and the ability to learn new software related to the Live Scan automated fingerprint systems, criminal records checks, and law enforcement automated databases. The candidate is a self-starter, is flexible in responding to changing priorities and assignments, and ensures that work meets set deadlines. The highly qualified candidate possesses excellent interpersonal skills and is successful when working both independently and within a team environment. The candidate possesses clear written and verbal communication skills, a strong work ethic, good self-time management, and excels in a fast paced, progressive environment.

QUALIFICATIONS

Knowledge of:

• Legal office and criminal justice system terminology, forms, documents and procedures.
• Specified computer applications involving word processing, data entry, data base access and/or standard report generation.
• Business arithmetic.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

Ability to:

• Read, understand and review for accuracy legal and court documents and extract relevant information.
• Use applicable legal office systems, terminology, forms, documents and procedures in the course of the work.
• Apply, explain and interpret appropriate laws, regulations, policies and procedures.
• Learn the policies, procedures and guidelines of the department to which assigned in a timely manner.
• Accept and account for money received and make accurate arithmetic calculations.
• Compose correspondence or documents independently or from brief instructions.
• Deal successfully with the public, in person and over the telephone, occasionally where relations may be confrontational or strained.
• Establish and maintain effective working relationships with those encountered during performance of duties.
  

MINIMUM QUALIFICATIONS:

Legal Process Assistant I
Any combination of education and experience that would provide the knowledge and skills listed. Typically, equivalent to graduation from high school and two (2) years of general clerical or office assistant experience.

Legal Process Assistant II
In addition to the above, one (1) year of experience in providing office support in a court, criminal justice, investigative or legal office setting.

IMPORTANT INFORMATION

For any questions concerning this position announcement, please contact Linda Kline at linda.kline@marincounty.gov

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Background Process: Applicants successful in testing will be subject to a thorough and rigorous background investigation which may include, but is not limited to, a criminal records check, interviews with friends, relatives, neighbors and employers; verification of DMV records; and overall employment and education history. An applicant may be disqualified for past criminal convictions, poor driving record, providing false background information, and other reasons.

Drug Use Standards: No use of illegal drugs within the timelines described in the Pre-Employment Drug Use Guidelines . Applicants successful in testing will be given a polygraph examination and/or computerized voice stress analysis and will be asked about illegal drug use.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 8/1/2025 11:59 PM Pacific

• 

• County of Marin

• (415) 473-6104

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