ADMINISTRATIVE ASSISTANT (FRO)

POSITION OVERVIEW

Applications accepted from: All Persons Interested
Job Classification: Administrative Assistant
Division: Financial Reporting & Operations
Section: Accounting and Financial Reporting
Reporting Location: 611 Walker Street
Workdays & Hours: Monday - Friday 8:00 AM - 5:00 PM *Subject to Change*

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Performs professional administrative/ accounting duties of moderate difficulty in the establishment and maintenance of accounts and records; prepares, researches, and analyzes accounting data; follows city-wide and departmental accounting procedures, directives, and guidelines in researching and analyzing financial data and account status; and prepares a variety of accounting reports. Assists with special projects as required.

RESPONSIBILITIES:

• Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.
• Prepare periodic and special reports; compiles information and maintains department reference information.
• Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
• Organizes inventorying, cataloging, retention and retrieval of department documents.
• Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.
• Conducts administrative research and long-range planning studies on special management activities.
• Responds to customer inquiries.
• Reviews and processes vouchers, department bills, journal vouchers, purchase orders, etc., for submission to the Controller's office. Research problems on invoices to expedite payment of bills.
• Analyzes and reconciles daily and monthly expenditures reports.
• Research problems and/or management inquiries associated with posting transactions to the City's automated financial accounting system.
• Assists with or performs special projects as assigned.
• Provides support for departments and divisions on issues related to processing payments and chargebacks.
• Assist management in analyzing reports.
• Assist in maintaining and updating policies and procedures.
• Researches and responds to internal and external customer inquiries regarding the payment of invoices, payment of employee reimbursements or status of vendor setup requests.
• Ensures all documentation and authorization is received according to guidelines.
• Discusses questionable information with other departments or team leads and ensures corrections are processed.

WORKING CONDITIONS
This position is physically comfortable with discretion of walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS: None

PREFERENCES

Preferences will be given candidates with demonstrated ability to work independently under strict time deadlines; able to organize heavy workloads and prioritize multiple responsibilities; good organizational, verbal and written communication skills.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED:
Department may administer skills assessment test

SAFETY IMPACT POSITION: NO
This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 17

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6051.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

If you need special services or accommodations, please call TTY 7-1-1. If you need login assistance or technical support call 855-524-5627.

EOE Equal Opportunity Employment
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 8/8/2025 11:59 PM Central

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• Houston Airport System

• 2812331839

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