Administrative Assistant

Full-time position available with the Parks & Recreation Department, Community Services Division located at Kansas City North Community Center, 3930 NE Antioch Rd
Salary Range: $18.61-29.39/hour
Normal Work Days/Hours: Monday-Friday 7:00 a.m.-4:00 p.m.
Application Deadline Date: September 03, 2025


Responsibilities

• Assists in conducting surveys and collecting information to be used in administrative, fiscal, budgetary and fiscal analyses.
• Compiles and calculates statistical data in the preparation and administration of the annual budget, maintenance of expenditure records, handling of purchasing requisitions, and/or initiation of insurance claims.
• Prepares drafts of operating orders, instructions studies and special reports.
• Maintains files and records of a highly confidential nature.
• Makes interpretations and recommendations for improvement of administrative planning, organization and operation.
• Assists in the installation of new programs, systems, procedures, and methods of operation; assists in the preparation of manuals.
• Assists in the preparation of various public and administrative reports.
• Plans, assigns, leads and participates in the operation of a specialized large scale clerical program.
• Performs difficult and complex clerical duties associated with payroll administration, water and sewer charges, collections and issuance of water permits, tax assessments, returns and related records, etc.
• Maintains a large variety of complex clerical records, including personnel records, departmental budget data, departmental rules and procedural statements.
• Understands the principles and practices of public administration, municipal finance, budgeting and accounting.
• Researches techniques, methods and procedures.
• Performs modern office management principles, practices and equipment.
• Carries out general and special assignments; collect, analyze and interpret data.
• Submits oral and written reports on research findings.
• Establishes and maintains effective working relationships with employees, municipal officials and the general public.
• Performs addition, subtraction, multiplication and division of whole numbers.
• Serves as front desk attendant.
• Performs data entry, books rentals, and enters memberships .
• Performs cash handling.
• Performs related duties as required.

Qualifications

REQUIRES high school graduation and 3 years of increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

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