Police Records Technician

Summary

Applicants must attach a certificate, issued within the last 6 months, certifying your ability to type 45 net wpm in a five (5) minute test, to this application or it will result in automatic disqualification. Internet typing certificates will be accepted. Online verifiable typing certificates will be accepted from one of the following websites: Ratatype.com; Typing.com; or Freetypinggame.net. Please note that we reserve the right to ask for an additional test to be completed in person, as part of the testing process.
If you want to join a hardworking team that shares a commitment to provide top-quality municipal services in a prime North County location, consider a career with the City of Escondido. We have an opening for the position of Police Records Technician in our Police Department. For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's website.

Under general supervision performs a variety of specialized clerical duties to prepare, maintain and release materials relating to law enforcement activities, and to perform related work as required.

Key Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Operates a keyboard, computer and telephone to produce reports, correspondence, schedules, notices and statistical data.
Checks and tabulates statistical and financial data.
Completes state-required reports; provides copies of reports to other law enforcement and criminal justice agencies, court personnel, attorneys, employees, and department supervisors.
Processes payments of fees for crime and traffic reports and parking tickets and prepares receipts.
Processes, maintains, sorts, photocopies, routes records and files of citations, field interviews, warrants, arrests, crime cases, traffic reports and related police records according to departmental guidelines and meets set deadlines.
Reviews documents for errors or omissions and refers to appropriate issuing officers for corrections.
Serves as the department liaison to the District Attorney’s Office regarding officers’ court appearances; verifying proof of service documents and relaying messages.
Enters subpoena information into the court database for all court subpoenas and retrieves police documents in support of officers’ court appearances and issued subpoenas.
Assembles court packages for filings with the District Attorney within established procedures and deadlines.
Composes a variety of correspondence and prepares written public record documents requiring independent judgment as to content with accuracy and completeness, while being mindful of current written laws.
Provides court required information to the City Attorney and District Attorney including videos, photos, transcripts of 911 calls, and criminal background checks.
Greets visitors and general public when working at the front counter at the Police Department; assists and provides information to visitors, law enforcement officers, and outside agencies .
Answers inquiries from the public, outside agencies, officers, and courts or refers to proper department or official.
Releases information to the public, government agencies, and other businesses in accordance with legal guidelines.
Determines proper authority of requestors for record release, and releases criminal record information to law enforcement and other approved Government agencies.
Uses computer terminals to access county, state, and federal law enforcement files when researching data regarding citations and arrests and responding to officer inquiries.
Files cases, citations and related documents.
Takes Livescan fingerprints according to state and department regulations.
Seals records as ordered by the Courts.
Creates, receives and distributes detention letters.
Purges files and destroys certain records as mandated by the Penal Code and the city retention policy.
Prepares bank deposits for payments collected.
Assists the public in person or on the telephone regarding police matters; researches, resolves, and responds to Police customer problems and complaints; explains Police Department policies and procedures to the public.
Receives phones calls and enters vehicle impound/ repossessions into county databases.
Processes background checks and creates letters of reference; completes and processes ride-along applications and appointments by searching databases.
Enters data into the dedicated law enforcement computer databases and generates a variety of law enforcement management system reports regarding stolen/repossessed/impounded/stored/towed vehicles, stolen /lost property, wanted/missing persons, stolen/registration of guns, evidence and pawn slips.
Accesses, inputs, modifies and retrieves data from State and National law enforcement computer systems for criminal histories, warrants, stolen vehicles, Department of Motor Vehicle records and other police related information.
Releases restricted access information to law enforcement personnel, other public or private agencies and the public in accordance with departmental policy, State and Federal laws and Department of Justice guidelines.
Confirms Department of Justice records on stolen vehicles, missing persons and stolen guns as required.
Monitors and distributes online reports submitted by members of the public to the appropriate unit/employee.
Retrieves and make copies of accident, crime and arrest reports; respond to requests for copies of police reports in accordance with established Police Department, Federal, and State policies and procedures for processing and dissemination.
Ensures confidentiality of information is maintained according to applicable laws, rules, regulations, and administrative orders.
Monitors and maintains adequate quantities of supplies and forms; revises and stocks information sheets.
Orders, receives and distributes supplies.
Receives and processes incoming mail and returned mail.
Accepts service of subpoenas and other court related documents.
Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Performs related work as required.

QUALIFICATIONS
Knowledge of:
Office practices, procedures and standard office machines and equipment, including computer systems.
Correct English usage, punctuation and spelling. Principles of customer service.
Current Federal and State laws, and Police Department policies and procedures governing the maintenance and release of police records.

Ability to:
Maintain a variety of records and prepare reports of moderate complexity.
Compose a variety of correspondence and prepare written public record documents requiring independent judgment as to content with accuracy and completeness, while being mindful of current written laws.
Maintain focus on completing work despite an often hectic and sometimes noisy environment.
Learn, interpret and apply rules, regulations and instructions.
Operate computer keyboards with speed and accuracy.
Establish and maintain effective working relationships with co-workers and the public.
Type or keyboard at a rate of 45 net words per minute.
Learn appropriate terminology, codes and abbreviations.
Pass a detailed background investigation.
Demonstrate an awareness and appreciation of the cultural diversity of the community.
Understand the criminal justice system.

Minimum Requirements

Education/Training:
Graduation from high school or equivalent.

Experience:
One year (full-time equivalent) of responsible clerical experience. Experience in a law enforcement environment is desirable.

License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.

Supplemental Information

NOTE: For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's web site. The City of Escondido is committed to a drug and alcohol free workplace. All applicants will be subject to fingerprint investigation before a conditional offer of employment is extended. A pre-employment medical examination will be conducted following a conditional offer of employment for all positions. Safety sensitive positions will include a pre-employment drug screen. Positions subject to the Department of Transportation (DOT) regulations will be subject to DOT pre-employment drug testing and random drug and alcohol testing.

SELECTION PROCEDURE

Applications will be screened and the most qualified candidates will be invited to appear for testing. All positions require the ability to read, write and speak English. Types of tests may include written and/or oral examination, physical agility, practical exam or other appropriate job-related selection process. When testing is completed, candidates will be ranked on an eligibility list in the order of their test score. Selection for appointments is made from names certified on the eligibility list.

All appointments are subject to the successful completion of background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. Qualification by a medical examination will be required at the time of appointment. After appointment, classified employees must satisfactorily complete a probationary period to be eligible for regular status. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of their employment. The City of Escondido participates in E-Verify®.

The Loyalty Oath will be administered to all new employees on their first day of hire. New employees hired into positions that require a driver's license must provide proof of a valid California Driver's License of the appropriate class level on their first day of employment.

Additional information regarding the essential functions and physical, environmental and communication demands of the position may be obtained from the Human Resources Department. If you require reasonable accommodation in the testing process, such as an alternate means of testing, you must contact the Human Resources Department by the final filing date to complete a Request for Reasonable Accommodation form. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Note: Pursuant to California Civil Code section 1786.53, the City of Escondido shall provide to all job candidates a copy of any records of arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgment which was obtained in the course of conducting an evaluation for employment, assignment, and/or promotion. A copy of this information, if received by the City, will be given to candidates within seven days of the City's receipt.

VETERANS' PREFERENCE

Eligible individuals are those who meet the following criteria:

• Served in the U.S. armed forces
• Received an honorable discharge
• Did not retire from military service
• Seeking employment with the City of Escondido for the first time.

Guard and Reserve active duty for training purposes does not qualify for veterans' preference. Proof of eligibility (copy of DD-214) must be submitted at time of application, or later if the promulgation of the eligibility list will not be delayed. Veterans' preference credit will only be applied to eligible applicants who attained a passing grade (total score exclusive of credit) on the final open examination.

ABOUT OUR CITY
The City of Escondido is a prominent agricultural, commercial hub and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state of the art hospital. Established in 1888, the city's rich past brings charm and stability to the community; yet integrated with Escondido's treasured heritage is a progressive future, bright and brimming with promise.

EOE The City of Escondido does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation. We will attempt to reasonably accommodate applicants with disabilities upon request.

The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance.

The Benefits of Choice program offers you a range of benefits. You choose the coverage that is right for you, your family and your budget. Read this e-Guide for an overview of your options, with links to additional details and forms.

For a more detailed overview of this benefits package, please visit the Administrative / Clerical / Engineering Benefit Summary

Closing Date/Time: 9/22/2025 5:00 PM Pacific

• 

• City of Escondido

Show more