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Job Description
Examples of Duties
Duties may include, but are not limited to the following:- Examine contracts, deeds, vital records and other legal documents to determine if they are in compliance with the various federal and state codes (government, health and safety, code of civil procedures, uniform commercial code, welfare and institutions, penal, etc).
- Reject noncomplying documents for correction and return documents with a letter explaining reason for rejection and required corrective actions.
- Examine, record, and index documents for both physical and electronic document files.
- Work with attorneys, title companies, banks, federal, state and local agencies and individuals to assist them in correcting and recording documents, retrieving documents, proper procedures, forms for filing, determine what notice to file and to whom it is applicable as well as other matters in the Recorder's and Clerk's Offices.
- Record, examine and approve documents and index same in compliance with state and local standards.
- Balance funds received with documents accepted and recorded.
- Prepare reports, maintain files and records, perform financial statement searches, research documents, compile statistical data, answer phones and respond to inquiries about various recordings, filing as well as other departmental business.
- Issue marriage licenses and process passport applications.
- Perform civil marriage ceremonies.
- File fictitious business name statements.
- Register notary publics, files records and certifies documents relative to notary publics.
- Perform loyalty oaths and official appointments for County employees.
- Lead the work of a small clerical staff engaged primarily in legal related work.
- Prepare and process various legal documents which may include court order, reports, and correspondence, complex leans, deeds, and notification on abstract of judgments.
- Determine, collect, and record various fees for filing or other services.
- Maintain records as pertinent to the assigned office which may include scanned images and micro-film files.
- Maintain ledger accounts, including balancing, verifying, and adjusting financial records.
- Balance and record funds and fees received and make deposits.
- Assist with giving information to customers, visitors, or the general public, inquiring in person, or by telephone.
- Coordinate and provides staff training.
- Assist with the resolution of problems or complaints; participates in the completion of employee performance evaluations.
Minimum Qualifications
Recorder Clerk I
Experience:
One (1) year of clerical experience, preferably involving the use of legal terminology, court procedures and or recording processes.
Education:
None required.
Recorder Clerk II
Experience:
Two (2) years of recording experience, including at least one (1) year of experience comparable to that of a Recording Clerk I.
Recorder Clerk III
Experience:
Three (3) years of clerical experience, including at least one (1) year of experience in legal process work comparable to that of a Legal Clerk II.
POSITIONS IN THIS CLASSIFICATION WILL BE SUBJECT TO CRIMINAL HISTORY BACKGROUND CHECKS PURSUANT TO CALIFORNIA CODE OF REGULATIONS, TITLE 11, DIVISION 1, CHAPTER 18, ARTICLE 4, SECTION 999.121(b).
Essential Functions
ESSENTIAL FUNCTIONS- Effectively pass and maintain a Department of Justice livescan fingerprinting in compliance with California Code of Regulations related to ERDS Secure Access Role functions.
- Prepares, accepts, reviews, files and/or records legal documents and information.
- Communicate effectively with others in person, in writing, and over the telephone.
- Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
- Perform job duties under stressful conditions.
- Respond appropriately to situations.
- Maintain confidential information in accordance with legal standards and/or County regulations.
- Complete multiple priority projects with conflicting deadlines.
- Operate a personal computer and other office equipment.
- Prepares, examines, accepts, reviews, files vital and legal documents and information.
- Analyze data, interpret directions, procedures and regulations, federal and state codes and develop appropriate responses.
- Operate multiple recording systems and trouble shoot problems.
- Plans, reviews, coordinate, and direct the work of assigned staff.
- Frequent use of depth perception, peripheral vision and color perception.
- Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
- Kneel, bend, twist, squat, balance and crawl.
- Frequent use of hand-eye coordination.
- Frequent use of data entry device including repetitive hand and arm motion.
- Occasionally lift and carry up to 40 pounds.
- Normal dexterity, frequent holding and grasping.
- Regular attendance is an essential function.
Knowledge of:- Legal terminology, phraseology, and procedures used in preparing or recording work.
- Common legal documents related to the assigned department.
- Provisions of any legal codes applicable to the work in the assigned office.
- Document indexing systems and related statutes pertaining to document recording.
- Laws and regulations governing public access and use of information and records maintained.
- Business English, including vocabulary, correct grammatical usage, and punctuation.
- Modern office methods and procedures.
- Various federal and state codes relative to recording and filing of legal documents.
- Recording software and hardware systems and ability to record, index, retrieve and duplicate both manual and electronic documents.
- Provisions of any legal codes applicable to the work in the assigned office.
- Principles of supervision.
Ability to:- Perform responsible legal clerical work with speed, accuracy and minimal supervising.
- Interpret and apply laws, rules and regulations pertaining to the assigned office.
- Analyze a variety of legal documents accurately, finding errors and explaining necessary corrections.
- Make arithmetical calculations with speed and accuracy.
- Deal tactfully and courteously with the public.
- Establish and maintain cooperative working relationships with others.
- Utilize various automated systems and equipment.
- Follow oral and written instructions.
- Perform difficult and responsible legal and recording work with speed, accuracy and minimal supervising.
- Prepare and maintain accurate and complete records and reports and devise improvements as necessary.
- Interpret and apply laws, rules and regulations pertaining to the assigned office.
- Review and coordinate the work of the subordinate staff.
- Type at a corrected rate of 45 words per minute from clear copy.
HOLIDAYS & LEAVES
VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours).
SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
HOLIDAYS
Twelve paid holidays annually plus two optional holidays.
BEREAVEMENT LEAVE
Five (5) regularly scheduled workdays.
INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.- Anthem 500 EPO
- Anthem 1500 EPO
- Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
- Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
- County pays 100% of the premium for employees and 50% for dependent(s)
- County pays 100% of the premium for employees and 50% for dependent(s)
State Disability Insurance (SDI)
Merced County non-management employees are enrolled in the State Disability Insurance Program (SDI). Premiums for this insurance are paid by the employee. This insurance is administered solely by the State, who determines eligibility and payments. Benefit amounts are based on the quarter with the highest wages earned within the base period.
LIFE INSURANCE
County-paid Life and Accidental Death & Dismemberment Insurance- Represented Employees $10,000
Voluntary Term and Whole Life Insurance are available - premium paid by employee
RETIREMENT
DEFERRED COMPENSATION
The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.
MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount.
EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS.
EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)
Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682
Closing Date/Time: Continuous - Examine contracts, deeds, vital records and other legal documents to determine if they are in compliance with the various federal and state codes (government, health and safety, code of civil procedures, uniform commercial code, welfare and institutions, penal, etc).
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ABOUT THE COMPANY
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Merced County
Show moreMerced County, located in the heart of California's Central Valley, offers a unique blend of vibrant agricultural heritage and modern development. Known as the "Gateway to Yosemite," Merced County is surrounded by breathtaking natural beauty, including nearby national parks, lush farmlands, and scenic rivers. The county's strategic location provides easy access to major urban centers like San Francisco, Sacramento, and Fresno, making it an ideal hub for both business and leisure. With a diverse economy anchored by agriculture, education, healthcare, and manufacturing, Merced County offers ample opportunities for career growth and professional development. The presence of the University of California, Merced, further enhances the county's reputation as a center for innovation and research, attracting top talent and fostering a dynamic workforce.
In addition to its economic strengths, Merced County boasts a high quality of life with a strong sense of community. Residents enjoy affordable housing, a lower cost of living compared to many other parts of California, and a family-friendly environment with excellent schools and recreational facilities. The county's rich cultural heritage is celebrated through numerous festivals, farmers' markets, and community events, creating a welcoming atmosphere for newcomers. With its combination of economic opportunity, educational excellence, and a supportive community, Merced County is not just a great place to work but also a wonderful place to live and thrive.
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