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Job Description
Tacoma Public Schools
Expected Start Date: As soon as possible
FTE: 1.0
Hours per day: 8.0
Salary Level: OP4; $29.02 - $45.42hr
Union/Days per year: Office Professional, 206 workdays, 10-month position
Benefits: This job has the full range of benefits offered by Tacoma Public Schools.
Additional Information: Salary placement is based on verifiable LIKE work experience
This position establishes and maintains student attendance records, resolves attendance matters with students, parents and outside agencies; and handles a variety of other student attendance duties. The position also performs various duties to facilitate the operation of the school office.
ESSENTIAL JOB FUNCTIONS
1. Creates and updates attendance records for each student; enters or oversees entry of daily attendance information on computer; produces daily bulletin of absentees and distributes it to staff as requested.
2. Answers questions of parents or staff regarding location of students during the day for attendance status.
3. Calls students’ homes each day regarding absences.
4. Reports student absences, attendance or enrollment to outside agencies as required.
5. Provides information to parents and staff regarding each student's attendance record upon request.
6. Completes reports regarding student counts for interested parties; distributes, collects and screens information for federal cards.
7. Handles student requests during the day for re-entry or early dismissal; issues early dismissals for discipline reasons as requested; issues excused or unexcused re-entries; reviews excuses for absence; answers phone calls during the day regarding attendance status.
8. Maintains student attendance files that include excuses from home, discipline forms and letters sent home to parents; sends letter to parents as necessary.
9. Coordinates homework assignments for absent students.
OTHER JOB DUTIES
1. Cares for ill or injured students in the absence of school nurse and volunteers as needed; makes arrangements to transport student as necessary.
2. Supervises students placed in office for discipline or detention.
3. Trains and oversees work of student office assistants as assigned.
4. May act as receptionist for the office; screens phone calls and takes messages for staff; provides information.
5. May complete a variety of secretarial duties for the office as requested, such as maintaining discipline records; issuing passes; enrolling and withdrawing students; mailing report cards; typing letters and reports and ordering supplies; and related administrative support tasks.
6. Performs related duties as assigned, on a temporary basis.
7. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
CONDITIONS
Experiences frequent interruptions from phone calls or visitors to the office; may be required to deal with difficult and sensitive situations and/or people; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.
Education and Experience
High school graduation or equivalent and one year of clerical experience or office skills training, including record keeping; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.
Knowledge, Skills and Abilities
Knowledge of general office procedures.
Skill in keyboarding; computer data entry skills.
Ability to operate a personal computer with word processing software applications.
Ability to obtain, clarify and exchange information.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to maintain accurate records.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socioeconomic setting.
Closing Date/Time: Tue, 16 Sep 2025 -
ABOUT THE COMPANY
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Tacoma Public Schools
Show moreTacoma Public Schools (TPS) is one of the largest districts in Washington State serving approximately 30,000 children in preschool through grade 12. The district has 35 elementary schools, 11 middle schools, 10 high schools and 4 early learning centers. 19 schools are designated as innovative. TPS has nearly 5,000 employees and is one of the largest employers in Tacoma.
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