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Job Description
The job of Office Assistant was established for the purpose/s of supporting the educational process with specific responsibilities for providing clerical support to assigned personnel; communicating information to staff and the public; providing complete and accurate records; and providing information and/or direction as may be requested.
This job reports to Assigned Supervisor.- Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, scoring tests, etc.) for the purpose of disseminating information to appropriate parties.
- Attends department and/or in-service meetings, trainings, and/or workshops for the purpose of gathering information required to perform functions.
- Collects data for the purpose of preparing reports and/or processing forms.
- Distributes materials (e.g. test scores, etc.) for the purpose of ensuring delivery to addressee.
- Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.,) for the purpose of ensuring items' availability.
- Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Performs general clerical functions (e.g. copying, faxing, data entry, filing, answering phones, etc.) for the purpose of supporting office functions.
- Prepares standardized documents (e.g. form letters and memos, etc.) for the purpose of communicating information to other parties.
- Reports suspected incidents to the appropriate parties (e.g. authorities, personnel, manager, etc.) for the purpose of disseminating information to appropriate parties.
- Responds to inquires for the purpose of providing information and/or direction.
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Experience
Six months of clerical experience in an office environment.
Education
High School diploma or equivalent.
Required Testing
Pre-employment Proficiency Test
Pre-employment Physical exam
Certificates
Valid CDL
Clearances
DOJ/FBI Background Clearance
TB Clearance
Physical Demands (A)
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; preparing and maintaining accurate records; and training others.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices.
ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; working as part of a team; and the ability to read, write, and communicate clearly in both English and a second language (usually Spanish) maybe required.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. There is some opportunity to effect the organization's services.
Classified Salary Schedule - Range 15
Substitute Rate - $17.56 per hour, On-call - as needed
Materials Required:
1. Completed application
2. High School Diploma or GED
3. Resume
The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted.
Only the most qualified applicants, who pass the minimum qualifications review, will be placed on the Substitute list.
To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application.
SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.
The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religion creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator.
Prince Marshall, Executive Director of Student and Family Support Services
1820 Howard Road
Madera, CA 93637
559-416-5826
Closing Date/Time: Tue, 14 Oct 2025 -
ABOUT THE COMPANY
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Madera Unified School District - Personnel Commission
Show moreWelcome to the Madera Unified School District. We are located in the geographic center of California in a growing community of 55,000. Our district serves 20,000 students and has 2,000 employees.
We are guided by a powerful vision which encourages us to provide an educational program in which students are "driven by their aspirations, not bound by their circumstances."
From their first day of school, students are focused on learning the basics so that they can fulfill their career aspirations. As students turn toward high school, they choose a career path based on their interest, talent, and future goals. We envision a time when every child will have the skills and knowledge upon graduation so they can choose their future.
Our seven-member school board is committed to providing the focus, direction, and resources to provide a complete educational experience for students. In MUSD, we believe that students need to be connected to their schools, so we provide a rich array of co-curricular activities, including award-winning music and athletics programs, clubs and organizations, and leadership opportunities. We believe that these connections strengthen the student, round out their experience and provide reasons to stay in school.
We know that students need parent support. Our most successful students have parent encouragement. We expect parents to be involved because parents are so influential in the life of a child. When we can form a partnership between the school and the home, we are assuring the success of the child.
Achievement is on the rise. New schools are being built. In the Madera Unified School District, wonderful new opportunities await our students. -