Administrative Support Coordinator II

Position Summary

The Administrative Support Coordinator II provides high-level administrative and operational support to the Associate and Assistant Vice Presidents within the Division of Student Affairs and Campus Diversity. This position plays a key role in ensuring smooth coordination of meetings, events, and communications, while helping advance the Division’s mission to foster an affirming, inclusive, and collaborative campus environment.

Key Responsibilities:

• Administrative Coordination: Provide executive-level support to assigned Associate/Assistant Vice Presidents, managing complex calendars, correspondence, and project logistics.
• Front Office and Communication Management: Serve as the first point of contact for inquiries, troubleshooting front desk issues, and ensuring effective information flow within the Vice President’s Office.
• Student and Public Engagement: Handle initial intake of student, parent, and public concerns, research and evaluate information, and determine appropriate follow-up or referral.
• Meeting and Event Support: Coordinate meetings, prepare materials and minutes, and support the planning and execution of large-scale events and divisional retreats.
• Travel and Budget Support: Arrange complex travel schedules and process related documentation, including reimbursements, purchase requisitions, and credit card reconciliations.
• Supervision and Training: Hire, train, and lead student assistants, ensuring efficient workflow and a welcoming, professional office environment.
• Collaboration: Work closely with the Executive Management Team and university partners to support projects, policies, and events with broad campus impact.

Why Join Us?

• Make an Impact: Contribute directly to initiatives that promote student success, equity, and inclusion across the SDSU community.
• Collaborative Culture: Work alongside dedicated professionals in a supportive and mission-driven environment.
• Professional Growth: Gain valuable experience in executive-level administration, event coordination, and project management.
• Vibrant Campus Life: Be part of a dynamic, diverse university committed to student and community engagement.
• Comprehensive Benefits: Enjoy competitive compensation and benefits through the California State University system.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:15 a.m. to 4:45 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Cal Coast Credit Union Student Finance Center; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Disability Services; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural and Identity Centers; and programming related to Inclusive Excellence.

For more information regarding the Office of the Vice President for Student Affairs and Campus Diversity, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Proficiency with standard office software (e.g., Google Workspace, Excel, Word, PowerPoint).
• Experience providing administrative support, including managing calendars, coordinating travel, and handling front desk or reception duties.
• Experience supporting or working in an executive or high-level office environment.
  Experience training or providing guidance to student assistants or other staff.
• Experience with budgeting, payables, or financial tracking is preferred.
• Experience using database or reporting systems (e.g., Oracle, PeopleSoft) is preferred.
• Bilingual in Spanish and English is preferred.

Licenses/Certifications Required

Valid California Driver’s License or the ability to obtain one within 10 days of hire.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,367/month).
• CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 - Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview .

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by November 30, 2025, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu .

Advertised: Nov 07 2025 Pacific Standard Time
Applications close:

• 

• San Diego State University

• 619-594-5200

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