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Job Description
POSITION OVERVIEW
Applications accepted: ALL PERSONS INTERESTED
Classification: Administrative Associate
Posting Number : PN #37164
Department: Houston Fire Department
Division: HFD-EMS Administration
Work location: 500 Jefferson
Workdays & Hours: MON-FRI 7:00 AM - 4:00 PM*
*Subject to change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Performs varied professional administrative functions in the direction and coordination of programs and procedures in the assigned division.
Responsibilities will include but are not limited to:- Applicant records processing -Sorts incoming emails for processing. Reviews HFD applicant shot records for compliance with department immunizations requirements.
- Records requests - Fulfils HFD member requests for access to their Infection Control records.
- Data entry & reports - Enters immunizations, exposure, training, and fit testing records into electronic tracking systems. Compiles reports as requested.
- Maintains and improves existing file system of all related records.
- Notary tracking and assistance - Tracks notary designations and expiry dates. Assists EMS Sr. Supervisors with notary applications.
- Administrative support for HFD Member Immunizations and Testing Services - Lab supply inventory, printing lab results, scheduling immunization appointments for paramedic students and other qualifying members, monitors and reviews lab invoices for proper payment, verifying and submitting packing slips for received items.
- Administrative support for HFD New Hire Onboarding- Maintaining calendar, monitoring class status, assisting with scheduling, and preparing for fit resting and ICO training.
- Manages multiple projects and deadlines simultaneously, ensuring all tasks are on track and completed efficiently.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Two years or more of professional administrative experience is preferred.
A high level of knowledge in the Microsoft Office Suite programs (Word, Outlook, Excel) is preferred.
*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test
SAFETY IMPACT POSITION NO
If yes, this position is subject to random drug testing and if the candidate is promoted into this position, he/she must pass an assigned drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
The salary range for this position is: Salary Range - Pay Grade 13.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov .
To view your detailed application status, please log in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-394-6605.
If you need special services or accommodations, call 832-394-6605. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.
EOE - Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:- Medical
- Dental
- Vision
- Wellness
- Supplemental Insurance
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 11 city holidays, plus one floating holiday
- Compensable Sick Leave
- Personal Leave
- Flexible schedules
- Hybrid-Telework for eligible positions
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Paid Prenatal, Parental and Infant Wellness Leaves
- Healthcare Flexible Spending Account
Closing Date/Time: 11/14/2025 11:59 PM Central -
ABOUT THE COMPANY
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Houston Airport System
Show moreOUR STOREY | HOUSTON AIRPORT SYSTEM
The Houston Airport System provides a safe and dynamic air services network that fosters economic vitality for the transportation industry and facilitates a strong level of global connectivity for a diverse and growing population living throughout the greater Houston region.
OUR MISSION
We exist to connect the people, businesses, cultures and economies of the world to Houston.
OUR VISION
Establish the Houston Airport System as a five-star global air service gateway where the magic of flight is celebrated.
OUR HISTORY
In 1937, as Houston began its ascent to become the energy capital of the world, the city acquired the site of its first major commercial airport, William P. Hobby Airport.
As the City of Houston continued to grow so did the Houston Airport System, adding George Bush Intercontinental Airport in 1969 and Ellington Airport in 1984. Today, George Bush Intercontinental Airport serves as the premier long-haul international airport facility, while Ellington Airport supports both general aviation flights as well as a host of government/military operations. Hobby Airport opened an international concourse and welcomed back international service in October 2015, serving destinations in Latin American and the Caribbean.
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