Medical Secretary (Bilingual Spanish Required)

The Napa Valley

Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

Napa County as an Employer

As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE .

The Position

Napa County is currently recruiting to fill one Medical Secretary vacancy within the Public Health Services Division (PHS) of the Health and Human Services Agency (HHSA).

The Medical Secretary often serves as the first point of contact for patients with disabilities and their families receiving services through the Medical Therapy Program (MTP). This role is essential in ensuring a welcoming, accessible, and supportive physical and occupational clinical therapy environment. Key responsibilities include:

• Answering and making phone calls
• Scheduling clinics and appointments
• Managing clinic reception and patient check-in
• Providing Spanish translation and interpretation services
• Managing and organizing patient documentation and clinic records

The ideal candidate will demonstrate:

• Experience in clerical support within a clinic or other client facing service environment
• Excellent organizational skills to manage multiple tasks efficiently
• Skill in managing and organizing documentation to ensure accurate, timely, and confidential recordkeeping
• Strong communication skills that foster collaboration with patients, families, and staff
• Ability to productively work through conflict while maintaining relationships
• Flexibility and adaptability in handling varied work assignments
• Strong commitment and demonstrated history of positive teamwork and collaboration with colleagues

There is currently one regular full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies up to one year. Bilingual (Spanish) skills are required for this position.

Memorandum of Understanding (MOU) Agreed Salary increases and Wintertime Off):
3.5% COLA increase effective 7/1/202632.0 hour of Winter Time-OffBilingual Pay for level II: $180.00 biweekly
POSITION REQUIREMENTS

EXPERIENCE AND EDUCATION:
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is:

Experience:
Three years of significant, directly-related and progressive clerical and secretarial experience, including one year medical clerical and secretarial experience.

Education:
Equivalent to completion of the twelfth grade, including or supplemented by specialized medical clerical training.

License or Certificate:*
Certain positions assigned to this class may require possession of a valid California Driver's License.

*Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Loss of the required State licensure may result in termination or reassignment.

THE RECRUITMENT PROCESS
Online Application Deadline By 5:00 PM, PST, January 5, 2026

Application Screening & Supplemental Question Scoring
Tentatively scheduled for the week of January 5, 2026

Supplemental questions will be scored by subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.
Oral Panel Interview Tentatively scheduled for the week of January 19, 2026

Establish Eligibility List
Tentatively scheduled for the week of January 26, 2026

The most qualified candidates from the oral panel interview will be placed on the eligibility list and may be considered for current and future vacancies for this position for up to one year.

The Human Resources Department reserves the right to change the recruitment process at any time.

Example of Duties

View the full job description, including example of duties and job requirements here: Medical Secretary .

Benefits
Learn more about the benefits package for this position HERE.

ADA Accommodation
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102).

Napa County is an Equal Opportunity Employer.

PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION

SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

ADDITIONAL BENEFITS INFO -
Click here for additional benefits information forPublic ServicesEmployees:
https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE

THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS

EMPLOYMENT INFORMATION

PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.

SELECTION PROCESS -

FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.

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