Executive Assistant

The Human Resource Center has an opening for an Executive Assistant located in Jefferson City, Missouri. The primary function of this position is to serve as senior-level administrative support to the Human Resource Director for the Department of Social Services. This position also provides support to the Deputy HR Director and HR Legal Counsel.

Job Location: Broadway State Office Building,221 W High St, Jefferson City, MO 65101

All internal promotional applicants are encouraged to apply as there may be alternate office space available.

Semi-Monthly Salary: $2,673.76

Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g., shift, or time-of-service pay).

Why you’ll love this position: This unclassified position is located in the Human Resource Center of the Broadway State Office Building. This is a senior-level specialized support, technical and administrative work involving a high degree of independent judgment and action. Work involves responsibility for making independent decisions based upon knowledge of agency operations, policies, and procedures.

What you’ll do:

§ Recognize priorities while screening incoming calls, e-mails, and inquiries and forwarding to the appropriate unit and/or person for response.

§ Prepare correspondence, reports and review all correspondence prepared for the Human Resource Director’s signature, ensuring proper tone and format.

§ Create files, track litigation matters, request information, and serve as legal assistant to Legal Counsel

§ Make travel arrangements, both in-state and out-state. Complete appropriate reimbursement requests for expenses.

§ Track employee disciplinary actions.

§ Coordinate team meetings and projects. Schedule and facilitate meetings with large groups and individuals. Secure meeting location, overnight accommodations, prepare agendas and handouts, attend and take minutes.

§ Serve as liaison to MO Ethics Commission, prepare updates as needed.

§ Prepare documents to be archived; boxed, logged, traced. Retrieve archived files when requested

§ Supervise front desk administrative support position.

Minimum Qualifications:

§ High School Diploma or Equivalent and Five years of related administrative experience, with at least three years performing advanced administrative duties.

Preferred Qualifications:

• Proficiency in MS PowerPoint, Word, Outlook, Excel, Canva, Webex and Teams.

• Excellent oral, written, and interpersonal communication skills.

• Ability to work in a high-paced work environment, with changing deadlines and priorities.

• Ability to work independently, with minimal direction and supervision, exercising sound judgment and maintaining a high level of discretion in dealing with sensitive/confidential information.

• Ability to work with a high degree of accuracy and dependability.

• Thorough knowledge of grammar, composition, spelling, office practices, procedures, systems, and equipment.

• Ability to supervise, instruct, and train subordinates.

• Ability to multi-task and work for several people. Must be well organized.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you have questions about this position or if you experience accessibility issues while applying, please contact Courtney Hall at Courtney.A.Hall@dss.mo.gov or call 573-526-0416.

The State of Missouri is an equal opportunity employer.

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• State of Missouri

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