Project Manager I/II

Summary/Class Characteristics

Project Manager I/II



The Public Works Department is recruiting to fill two (2) positions at the Project Manager I or Project Manager II level, depending on the experience and qualifications of the selected candidate(s). This position manages a variety of public infrastructure and facility projects, including roadway improvements, utility installations, and municipal facility projects. Candidates with experience managing or supporting complex construction projects in either the public or private sector are encouraged to apply. This recruitment will remain open until filled and may close at any time. Qualified candidates are encouraged to apply early for first consideration.

SALARY AND BENEFITS PACKAGE

• SALARY RANGE :
  Project Manager I: $95,180.80 - $115,710.40 annually Project Manager II: $109,470.40 - $133,057.60 annually
• FOR YOUR HEALTH AND WELL BEING:
  • MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2026 Health Plan Contribution Memo
  • DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City.
  • LIFE INSURANCE: 1.5x annual compensation up to maximum of $200,000. Option to purchase additional insurance. Long-Term Disability up to 60% of your current monthly salary after eligibility requirements are met and subject to maximum amounts.
  • EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you and eligible family members, paid for by the City.
  • WELLNESS BENEFIT: $500 annual allowance (is subject to the annual budget approval process and may change in the future.)
    
• FOR YOUR FINANCIAL FUTURE:
  • CALPERS RETIREMENT PACKAGE
    • 2% at 60 for classic CalPERS members
    • 2% at 62 for PEPRA CalPERS members
  • DEFERRED COMPENSATION PLAN: Voluntary participation in your choice of three plans.
    
• FOR YOUR WORK / LIFE BALANCE (annual amounts):
  • Vacation: 80 Hours, increasing with years of service, up to 5 years service credit towards vacation accrual rate for prior qualifying employment.
  • Sick Leave: 96 hours
  • Holidays: 12 fixed and 1 floating
• Other Exceptional Benefits:
  • Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding
  • Public Service Loan Forgiveness Program Employer

For more information regarding the benefits associated with this position, visit our website and look at the Memorandum of Understanding and Employee Benefits .

Summary

Administer and serve as project manager for various public works architectural, engineering, and related capital improvement projects for the City; identify, prepare, and administer grants for related projects; and provide administrative and technical support to the assigned division.

Class Characteristics

Direction is provided by a higher-level manager; responsibilities may include direct or indirect supervision of subordinate professional, technical, and/or support services positions.

Project Manager I

This is the entry-level class of the Project Manager series and incumbents are expected to provide support for the least complex projects and perform a variety of activities in support of the assigned division. This class is distinguished from the Project Manager II in that the latter works independently on assignments with a greater level of difficulty and/or complexity. This class is distinguished from the Engineering Technician series in that the latter is responsible for drafting, surveying and engineering office and field work in support of engineering activities. The focus of Engineering Technician work is to gather, analyze, and monitor engineering related data whereas the focus of the Project Manager I is to support the implementation of engineering projects. Incumbents may advance to the Project Manager II position after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class.

Project Manager II

This is the journey-level class of the Project Manager series. Incumbents are expected to independently perform the full scope of duties as assigned with minimal assistance or direction.

This class is distinguished from the Senior Project Manager in that the latter is responsible for independently planning, organizing, and supervising the largest and most complex City projects.

Duties

Duties:

Administer, manage, and coordinate public works architectural, engineering, and capital improvement projects, including those designed to achieve environmental sustainability and energy efficiency.

Develop, plan, organize, and execute project activities, including the preparation of project plans, specifications, estimates, and schedules.

Work with project architects, engineers and other staff to identify “green building” options; research green building alternatives and perform cost/benefit analyses; investigate and analyze the full scope of short- and long-term advantages to green building opportunities.

Provide analysis and recommendations for project sustainability and energy efficiency; facilitate and coordinate sustainable/Green Building certification and education.

Prepare, track, monitor, and administer project budgets and grant funding allocations; estimate project costs; implement cost controls; maintain budget balances; record change orders and project overruns; maintain and prepare records of expenditures.

Participate in departmental short- and long-range planning activities as assigned.

Arrange, coordinate, and participate in meetings between project participants, principals, and other parties; serve on committees, task forces and work teams; provide staff support as assigned; research and report on issues.

Establish, coordinate, and maintain project schedules; identify critical tasks and lead times; distribute updates and related documents; monitor project status, working with contractors and other participants to keep project on schedule.

Compile and edit project specifications in preparation for bid development; prepare public documents; lead pre-bid meetings; evaluate responsible and responsive proposals and participate in the contractor selection process.

Review, negotiate, prepare, and administer contracts and agreements related to assigned projects.

Coordinate with other department staff to initiate and submit grant applications for new capital projects.

Prepare a variety of internal and external reports, correspondence, recommendations, contracts, agenda packets, memoranda, and other documents pertaining to assigned functions; make presentations to City officials, management, employees, contractors, other public agencies, advisory bodies, and the community.

Respond to inquiries and provide information regarding assigned project activities and related department matters.

Monitor and evaluate the City's compliance with various ordinances, codes, and applicable laws; report issues of non-compliance; review operational conditions in the field as necessary.

Review environmental impact and other reports for compliance with City policies, rules, and regulations; conduct special studies on a wide variety of project-related issues.

Build and maintain positive working relationships with co-workers, contractors, consultants, other City employees, and the public using principles of good customer service in a manner consistent with City values.

Perform related duties as assigned.

Qualifications

Knowledge of:

Principles and practices of architectural, engineering, and construction project administration including project planning, communications, budgeting, cost/benefit analysis, financial tracking, proposal development, contractor selection, and contract management.

Basic architectural, engineering, and construction management principles and practices.

Current building and development codes.

Principles and practices of grant administration.

Principles and practices of budget development and administration.

Pertinent federal, state, and local laws rules and regulations, including, but not limited to the California Environmental Quality Act (CEQA) and California Building Code.

Options for maximizing human and environmental health, sustainable site development, water savings, energy efficiency, materials selection, and indoor environmental quality when implementing capital improvement projects.

General construction materials, methods, and equipment.

Principles and practices of technical and functional supervision.

Safety practices pertaining to the work.

Principles and practices of effective customer service.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Education and Experience

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Project Manager I/II

Education:

A Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, environmental studies, construction management, or a related field.

Project Manager I

Experience:

Experience coordinating and administering architectural, engineering, or construction capital projects is desirable.

Project Manager II

Experience:

Three years of increasingly responsible experience coordinating and administering architectural, engineering, or construction capital projects. Experience with municipal or other public sector capital projects is highly desirable.

Substitution:

Additional years of relevant experience may substitute for the required education on a year for year basis.

Certifications/Licenses:

Project Management Professional (PMP) Certification is desirable.

Physical Demands and Working Environment

While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, perform data entry using a computer or tablet; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and is expected to operate an automobile as needed for offsite work-related activities, including meetings, jobsite activities, and public workshops. The noise level in the work environment is usually moderate.

The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/

• 

• City of Petaluma

• 707-778-4534

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