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Job Description
Description
Under general supervision, responsible for providing financial and administrative support to the Housing and Community Affairs Division. The position processes invoices, assists with financial transactions and ensure accurate record-keeping while also serving as the Division’s first point of contact for visitors and inquiries. The employee must exercise independent judgment and initiative in completing assignments and handling public contact situations. Reports to a division supervisor or department head.
Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated)- High School Diploma or equivalency.
- One (1) year of experience in secretarial or clerical work, to include the operation of computer driven word processing, spreadsheet, and file maintenance programs.
- Knowledge of basic accounting principles and financial record-keeping.
- Knowledge of Microsoft office Suite (Excel, Word, Outlook).
- Local government procedures and grant-funded program administration preferred.
SPECIAL REQUIREMENTS- Strong attention to detail and ability to handle financial transactions accurately
- Excellent customer service and communication skills.
- Ability to multi-task and manage front desk responsibilities while assisting with financial tasks.
Essential Functions- Maintains payroll and personnel records, researching and solving problems and complaints.
- Processes invoices and credit card payments, ensuring proper documentation and coding of transactions.
- Assists with tracking grant expenditures and revenues, ensuring compliance with funding requirements.
- Reconciles financial records, maintain accurate logs of payments, and assist with budget tracking.
- Maintains financial filing systems and assists with audits as required.
- Answers and directs phone calls from the main Division line, responding to general inquiries and directing calls to appropriate staff.
- Greets visitors and assists applicants with pre-screenings for housing and community programs.
- Provides basic information regarding CDBG, SHIP, and Community Shuttle Program.
- Maintains appointment schedules and assists in coordinating meetings.
- Support procurement processes by preparing purchase orders and processing vendor payments
- Assists with public notices, community outeach, and application intake for housing programs.
- Screens and routes materials according to content of communications; routing duties require detailed knowledge of organizational operations and individual staff members' assignments and status of work.
- Records business transactions in journals, ledgers and on special forms.
- Uses a variety of mathematical formulas; summarizes statistical information; prepares tables, charts and graphs.
- Types materials from typed or handwritten copy or machine dictation using a variety of complicated formats for preparing correspondence, reports and manuscripts with responsibility for correctness of spelling, punctuation, format and grammar.
- Coordinates arrangements for meetings, conferences or workshops to include: locating appropriate space; notifying participants of date, place and times; assisting in the preparation of programs; may assist in registration or to take minutes; may prepare reports for distribution to appropriate individuals.
- Prepares agenda packets and related materials for Advisory Board meetings; attends meetings, prepares, and distributes condensed versions of minutes.
The Town of Davie offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, life, and long term disability insurance.
For a more detailed overview of our benefits package, Click Here
Closing Date/Time: 3/12/2026 5:00 PM Eastern -
ABOUT THE COMPANY
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Town of Davie
Show moreAbout the Town
Hello and welcome!
The Town of Davie is home to nearly 107,000 residents who live across a lush 35 square miles within central Broward. The Town's rural atmosphere, western-themed district and sprawling educational complex foster an environment that separates Davie from all other municipalities in Broward County. Our green open spaces, numerous parks, over 165 miles of trail system, and the opportunity to live an equestrian lifestyle are amenities you can't find in today's growing South Florida.
The Town of Davie is also the nexus of higher education in South Florida where several nationally known colleges, technical institutes, and universities make up the South Florida Educational Center.
Davie's business climate ranges from your typical small proprietor to the headquarters of Fortune 500 firms such as Teva Pharmaceuticals. Davie is ideally located among major thoroughfares such as the Ronald Reagan Turnpike, I-595, I-75, and is within a few minutes' travel to the Fort Lauderdale / Hollywood International Airport and Florida's deepest port, Port Everglades.
Please feel free to come by and visit us sometime - you'll see what makes Davie so unique.
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