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Job Description
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Employment Type
Full Time
Job Summary
Are you detail-oriented, organized, and passionate about serving your community? The City of Olathe is looking for a dynamic and dedicated individual to join our team as an Assistant City Clerk. As an Assistant City Clerk, you’ll play a crucial role in maintaining the integrity and accuracy of city records, supporting the city operations, and ensuring excellent public service.
Compensation for the role is between $54,080 - $62,700 per year based on a number of factors including but not limited to education and relevant work experience.
For more details, review the full job details and requirements below.
The Assistant City Clerk is responsible for record management, licensing, and permitting responsibilities of the City Clerk’s office. This role performs a variety of highly responsible, professional, and complex technical duties in the City Clerk’s Office.
Key Responsibilities- Reviews applications and makes recommendations to the Governing body; manages and oversees the coordination of the City’s record management system to ensure compliance with appropriate guidelines; performs a wide variety of complex, responsible, and confidential administrative and statutory duties.
- Attends City Council meetings and prepares minutes and summaries; coordinates and prepares the City Council agenda packet and distributes accordingly.
- Provides a high level of customer service by responding to and resolving customer response system inquiries and open record requests; ensures compliance with Kansas Open Meeting requirements.
- Manages and ensures compliance with legal publication requirements; coordinates with departmental staff to timely file statutory bonds and other documents with the County; facilitates proper filing for project exemption certificates.
- Researches and prepares a variety of complex reports, letters, memoranda, forms, resolutions, ordinances, and agreements; reviews, conducts research, and summarizes information and assists in the preparation of related reports and correspondence; compiles data for special projects; collects and assembles data and background materials for a variety of reports.
Qualifications
Experience: Four or more years of increasingly responsible experience in a city clerk office is preferred along with demonstrated experience working with confidential information.
Education: Completion of the Kansas Municipal Clerk Institute preferred or being able to complete the courses within 5 years of hire. Course work in public or business administration or related field is preferred. Additional relevant experience may substitute for education.
Licenses & Certifications: Prefer Kansas Certified Municipal Clerk (through CCMFOA) and/or Certified Municipal Clerk (through IIMC) at hire. Must obtain both certifications within five years of hire; Notary Public Commission or ability to become a Notary within 6 months of hire.
Language: Proficiency with verbal and written English language is required. Additional proficiency with Spanish and American Sign Language is preferred. - Reviews applications and makes recommendations to the Governing body; manages and oversees the coordination of the City’s record management system to ensure compliance with appropriate guidelines; performs a wide variety of complex, responsible, and confidential administrative and statutory duties.
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ABOUT THE COMPANY
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City of Olathe
Show moreThe City of Olathe consistently ranks as one of the best places to work, live and raise a family. That didn’t happen by accident.
It happened because thousands of dedicated City employees work each day to make life better in our community. “Setting the standard for excellence in public service” is not just a saying in Olathe. It is what we do.
Olathe’s quality of life is second to none, and we believe our employees deserve the same. The City of Olathe values and fosters an innovative, diverse, and inclusive culture. We offer competitive pay, health and dental coverage, retirement plans, and educational reimbursement. Employees can take advantage of the all-encompassing LiveWell wellness program to help them be their best selves—mentally, physically, socially, and financially. The City of Olathe champions continuous training and development for employees at all levels. It is our belief that if our employees continue to grow and be successful, both personally and professionally, then the City will serve our residents in the best ways possible.
If you’re looking for a career where you can serve others, make a difference, and grow, then your path starts here. -