Inventory Management Specialist - Field Operations

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Employment Type
Full Time

Job Summary

The Field Operations Inventory Management Specialist performs regular inventory counts, creates inventory reports, tracks vendor shipments, analyzes data quality and prepares management reports using various software programs.They also consult with external product vendors, internal clients on budget and materials and coordinate with project managers and supervisors to schedule deliveries.

Key Responsibilities

• Consults with vendors when ordering materials; internal clients on budget, materials and related matters; analyzes inventory statistics and usage trends to optimize material allocation and identify under-performing items.
  
• Orders and tracks shipments from vendors, ensuring timely receipt and proper documentation; allocates inventory and directs where materials go upon arrival and departure from the warehouse; coordinates with project managers, and construction supervisors for scheduling deliveries and distribution of inventory items.
  
• Performs regular inventory counts, verifies against shipping and receiving logs, and maintains records in the “OpenGov/Cartegraph” Computerized Maintenance Management System (CMMS); creates regular inventory reports detailing inventory counts, discrepancies, and other statistical data; performs analysis to assess quality and meaning of data; prepares and presents inventory reports for management, highlighting trends, patterns, and predictions using (CMMS) software in conjunction with other reporting applications like Power BI or Excel.
  
• Maximizes production efficiency by optimizing inventory purchases, reducing overhead, and minimizing unnecessary trips for supplies.
  
• Accurately inputs data into databases and systems; verifies data accuracy by cross-checking data from various sources; performs regular data clean-up to ensure consistency and accuracy.
  

Qualifications

Experience: At least three years of experience in managing inventory, including conducting inventory counts, analyzing stock levels, and optimizing material usage is required. Proficiency in a modern CMMS (including material inventory management) system, and ability to navigate and operate effectively within these platforms for data management, analysis and reporting is also required. Forklift experience and knowledge of water and sewer materials/parts is preferred.

For more details, review the full job details and requirements below.

The inventory Management Specialist performs regular inventory counts, creates inventory reports, tracks vendor shipments, analyzes data quality and prepares management reports using various software programs. They also consult with internal clients on budget and materials and coordinate with project managers and supervisors to schedule deliveries.

Key Responsibilities

• Consults with internal clients on budget, materials and related matters; analyzes inventory statistics and usage trends to optimize material allocation and identify under-performing items.
  
• Orders and tracks shipments from vendors, ensuring timely receipt and proper documentation; allocates inventory and directs where materials go upon arrival and departure from the warehouse; coordinates with project managers, and construction supervisors for scheduling deliveries and distribution of inventory items.
  
• Performs regular inventory counts, verifies against shipping and receiving logs, and maintains records in the “OpenGov/Cartegraph” Computerized Maintenance Management System (CMMS); creates regular inventory reports detailing inventory counts, discrepancies, and other statistical data; performs analysis to assess quality and meaning of data; prepares and presents inventory reports for management, highlighting trends, patterns, and predictions using (CMMS) software in conjunction with other reporting applications like Power BI or Excel.
  
• Maximizes production efficiency by optimizing inventory purchases, reducing overhead, and minimizing unnecessary trips for supplies.
  
• Accurately inputs data into databases and systems; verifies data accuracy by cross-checking data from various sources; performs regular data clean-up to ensure consistency and accuracy.
  

Qualifications

Experience:At least three years of experience in managing inventory, including conducting inventory counts, analyzing stock levels, and optimizing material usage is required. Proficiency in a modern CMMS (including material inventory management) system, and ability to navigate and operate effectively within these platforms for data management, analysis and reporting is also required.

Education:A high school diploma or equivalent is required.

Licenses & Certifications:A valid driver’s license with favorable driving record is required.

Environmental or Physical Demands Ability to focus in fast-paced or physically dynamic environment, ensuring accuracy when performing inventory counts and quality control checks. Regular use of computers and handheld devices for data entry, inventory tracking, and report generation, often while standing or moving through the facility. Frequent exposure to warehouse environments, including noise, dust, and varying temperatures depending on the season and storage conditions. Occasional lifting and carrying of inventory items, some of which may be heavy or awkward shaped, likely requiring physical strength or the use of material handling equipment. Prolonged periods of standing or walking within the warehouse storage facility and yard areas to oversee inventory management, perform counts, and supervise materials distribution. Potential exposure to outdoor environments when working with parts stored in the year or overseeing deliveries/distribution in construction or outdoor project sites. Occasional need to climb ladders or access shelves, or areas requiring physical flexibility for stocking and retrieving materials.

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• City of Olathe

• 913971-8919

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